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prepares an audit engagement letter. Although the imately $1.6 billion annually to New York State scope of the audit will vary depending on the size through formula and discretionary program funding of the subrecipient and the concerns of the Office of sources. Of this amount, the New York State DOT Transit, the audit will generally include typically directly administers $33 million on behalf of FTA for the following programs: · a review of internal controls over revenue and expenditures; · Formula Grants for Non-Urbanized Areas · a review of financial statements; (Section 5311) · a variance analysis on the general ledger · Transportation for Elderly Persons and Per- accounts; sons with Disabilities (Section 5310) · farebox revenue testing; · Job Access and Reverse Commute Program · contract revenue testing; (Section 5316) · expenditure testing; and · New Freedom Program (Section 5317) · inventory records and procurement practices. · Metropolitan and Statewide Planning (Sec- tions 5303 & 5304) At the completion of the audit, the Office of Ex- ternal Audits prepares a written report. The report The Bureau of Public Transportation is led by a identifies areas of noncompliance and ineligible director of public transportation and is supported by costs. The Office of External Audits presents the a staff of 20 full-time employees. final report to the governing body of the audited agency, after which the Office of Transit has the Sources of Financial Audit Requirement responsibility of following up with the agency to ensure that the areas of concern are addressed. A The New York State DOT's Rules and Regula- corrective action plan (CAP) is developed to assist tions, Part 975, Statewide Mass Transportation Oper with tracking completion of outstanding items. ating Assistance Program contains the following Before FY 2012, the Office of Transit had no information in Section 975.21, Audits: dedicated auditor. Subrecipient audits typically The Commissioner pursuant to Sections 18b were limited to one or two site audits per fiscal year. and 14g of the Transportation Law, and any city However, beginning in January 2011 an auditor was or county contracting for the provision of mass dedicated to the Office of Transit and completed transportation services pursuant to section 119r a total of 119 desk inspections and one site audit of the General Municipal Law has the power to within that fiscal year. Transit audits budgeted for audit and examine the accounts, books, records, FY 2012 target completion of 120 desk inspections documents and papers of any participating pub- and five site audits. lic transportation system or person, firm, or corporation. In the event the system, or person, firm, or corporation refuses to comply with the The New York State DOT audit provisions, all future operating assistance The Governor of New York has designated the payments will be withheld to that system or person, firm, or corporation, until the system, New York State DOT as the agency responsible for or person, or firm or corporation complies with administering state and FTA public transportation the audit provisions. Furthermore, the Commis- programs. The Bureau of Public Transportation sioner shall be provided, upon request with cop- within the New York State DOT Division of Pol- ies of audits performed by or in satisfaction of icy and Planning is responsible for administering requirements for other levels of government that more than $4 billion in state operating assistance for directly related to the provision of governmental approx imately 130 systems statewide, including the operating aid.10 New York Metropolitan Transportation Authority (MTA). The New York State DOT also provides $37 million in state capital assistance to downstate suburban and upstate public transportation systems. 10State of New York, Rules and Regulations, Part 975, Statewide Capital funding for the MTA is addressed through Mass Transportation Operating Assistance Program. Available at: a separate capital program supported through local, https://www.nysdot.gov/divisions/policy-and-strategy/public- state, and federal resources. FTA provides approx- trans-respository/stoarr.pdf (accessed December 19, 2011). 17