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Representative terms from entire chapter:
information infrastructure
Page 553
62
Effective Information Transfer for Health Care: Quality
versus Quantity
Gio Wiederhold
Stanford University
Statement of the Problem
This paper addresses two related problems created by the rapid
growth of information technology: the loss of productivity due to
overload on health care providers, and the loss of privacy. Both
occur when excessive amounts of data are transmitted and made
available. These issues are jointly related to a trade-off in
quality versus quantity of medical information. If quality is
lacking, then the introduction of modern communication technology
will increase health care costs rather than constrain them.
Background and Problem
Description
The online medical record is rapidly becoming a reality. The
technology is available and social barriers to acceptance are
disappearing. Access to online patient data during a treatment
episode will become routinely accepted and expected by the patient
as well as by the provider. The image of an expert, in the popular
view, is now associated with a computer screen in the foreground,
and medical experts are increasingly being included in that view.
Eventually, online validation of health care information may become
mandatory. A recent court case involving a physician who had failed
to use available information technology to gather candidate
diagnoses was decided in favor of the plaintiff 1R, presaging new criteria for commonly
accepted standards of care.
The rapid growth of the Internet, the improved accessibility of
online libraries, and online medical records all provide huge
increases in potential information for health care providers and
medical researchers. However, most beneficial information is hidden
in a huge volume of data, from which it is not easily extracted.
Although the medical literature, largely through the efforts of the
National Library of Medicine, is better indexed than literature in
any other scientific field 2R, the
volume of publications, the difficulty of assessing the
significance of reports, inconsistencies in terminology, and
measures to protect the privacy of patients all place new barriers
on effective use and result in what is sometimes called information
overload. This overload means that diligent research for any case
can require an open-ended effort, likely consuming many hours. We
consider that the current and imminent presentation of information
is of inadequate quality to serve the practice of health care.
Unfortunately, the pace of development of software to provide
services that deal effectively with excessive, convoluted,
heterogeneous, and complex data is slow. Since the problem in the
preceding years has always been access, there is a lack of
paradigms to deal with the issues that arise now. Before, when
voluminous medical data had to be processed, intermediate staff was
employed, so that the health care provider was protected both in
terms of load and responsibility. Staff at research sites filtered
and digested experimental results. Staff at pharmaceutical
companies filtered for benefits and effectiveness. Government
agencies monitored lengthy trials. Publishers required refereeing
and editing. Students and interns discussed new reports in journal
clubs. Collegial interactions provided hints and validations. But
our networks encourage disengagement of intermediaries, and while
most of the intermediate filtering tasks are aided by
computer-based tools, there is no common paradigm that ensures the
quality of information products.
Page 554
Analysis
Assessing the demands placed on the national information
infrastructure by health care services requires considering the
needs of the health care providers and their intermediaries. This
analysis is thus based on customer pull rather than on technology
push. This approach is likely to lead to lower estimates than would
a model focusing on technological capabilities. However, we will
assume a progressive environment, where much paper has been
displaced by the technologies that are on our horizon.
In our model, information requests are initially generated for
the delivery of health care by the providers and their
intermediaries. Pharmacies and laboratories are important nodes in
the health care delivery system. Education for providers and
patients is crucial as well and will be affected by the new
technologies. Managers of health care facilities have their needs
as well, paralleled at a broader level by the needs of public
health agencies. Functions such as the publication of medical
literature and the production of therapeutics are not covered here,
since we expect that topics such as digital libraries and
manufacturing in this report will do justice to those areas.
Services for the Health Care
Provider
The initial point in our model is the interaction of the
provider with the patient. Such an interaction may be the initial
encounter, where tradition demands a thorough workup and recording
of physical findings; it may be a visit motivated by a problem,
where diagnostic expertise is at a premium; it may be an emergency,
perhaps due to trauma, where the problem may be obvious but the
treatment less so; or it may be a more routine follow-up visit. In
practice, the majority of visits fall into this routine
category.
Adequate follow-up is crucial to health care effectiveness and
is an area where information technology has much to offer. Having
the right data at hand permits the charting of progress, as well as
the therapeutic adjustments needed to improve or maintain the
patient's health care status. Follow-up care is mainly provided
locally. The majority of the consumers of such care are the older,
less mobile population. It is this population that has the more
complex, longer-term illnesses that require more information
The needs for information differ for each of the interactions
described above. Initial workups mainly produce data. The
diagnostic encounter has the greatest access demands. Emergency
trauma care may require some crucial information, but it is rarely
available, so that reliance is placed on tests and asking the
patient or relatives for information. Note that many visits to
emergency facilities, especially in urban settings, are made to
obtain routine care, because of the absence of accessible clinical
services. For our analysis these are recategorized. A goal for
health care modernization should be better allocation of resources
to points of need, but here we discuss only the information needs.
Information for follow-up visits should summarize the patient's
history; unexpected findings will trigger a diagnostic routine.
To assess the need for data transmission we need to look at both
the distance and the media likely to carry the needed information.
Media differ greatly, and all must be supported. Many physical
findings can be described compactly with text. Laboratory findings
are compactly represented in numeric form. Sensor-based tests, such
as EKGs and EEGs, are time series, requiring some, but still
modest, data volumes. Sonograms can be voluminous. The results of
ultrasound scans are often presented as images. Other diagnostic
procedures often produce images directly, such as x-ray or CT and
similar scans that are digitally represented. High-quality x-rays
require much storage and transmission capacity, whereas most
digital images have larger pixels or voxels and require more modest
storage volumes. The practitioner typically relies on intermediate
specialists to interpret the data obtained from sensors and images,
although for validation access to the source material is also
wanted.
The distance that this information has to travel depends both on
setting and data source. Table 1 indicates estimated sources of
patient care information for the types of clinical encounters
listed.
Page 555
TABLE 1 Sources of Information for Patient Care
and Estimated Frequency of Use
Data Type
Encounter Type
Text
Numbers
Sensor-based
Images
Estimated Local/remote Ratio; Encounter
Frequency
Workup
Local collection aided by staff
Area clinical laboratories
Area diagnostic services
Area, hospital-based services
Very high; low
Diagnostic
Local and remote reports, experts
Area clinical laboratories
Area diagnostic services
Area, hospital-based services
High; modest
Emergency
Local and remote histories
On-site laboratories
On-site devices
On-site services
Modest; low
Follow-up
Extended local histories
Area clinical laboratories
Area diagnostic services
Area, hospital-based services
Very high; high
We conclude that use of local patient care information
dominates. The requirement for remote transmission of data for
individual patient care is modest. Instances will be important, as
when a traumatic accident requires emergency care and consultation
with an expert specialist in a remote locale. Here again, quality
considerations will be crucial. It will be important to obtain the
right data rapidly, rather than getting and searching through tomes
of information. At times images may be required as well. Most
x-rays will be done locally, although one can construct a scenario
in which an archived image is of value. Any actual medical
intervention will be controlled by local insight and
information.
In addition to requirements for access to and display of
individual data, as shown in Table 1, there is a need for online
access to the literature and reference material. Here issues of
locality are best driven by economic considerations. If the volume
and frequency of use are high, then the best site for access will
be relatively local; if they are low, the site can be remote as
long as access is easy and latency is small. These parameters are
under technological control, and no prior assumptions need be made
except that reasonable alternatives will survive and unreasonable
ones will not.
Management and Public Health
Needs
The requirements of broad health care information for planning
and research are significant. Local institutions must improve the
use of the data they have in-house already for better planning. New
treatments must be monitored to enable rapid detection of
unexpected side effects. Public health officials must understand
where problems exist, what problems can be addressed within their
means, and what recommendations for public investment are
sound.
Today effective use of available health care data is difficult.
Standards are few and superficial. For instance, the HL-7 standard
does not mandate any consistency of content among institutions;
only the format of the access is specified. The data collections
themselves also are suspect. Private physicians have few reporting
requirements, except for some listed infectious diseases. If the
disease is embarrassing, then their concern for the patient's
privacy is likely to cause underreporting, because they have little
reason to trust that privacy will be maintained in the data
systems. In a group practice, the medical record will be shared and
potentially accessible, but the group's motivations differ little
from those of an individual physician. Physicians working in a
larger enterprise, such as a health maintenance organization (HMO),
will have more requirements placed on them by administrators who
are anxious to have adequate records. Still, there is little
guarantee today that data are complete and unbiased. The local
users are able to deal with the uncertainty of mixed-quality data,
since they understand the environment. Remote and integrated
analysis is less likely to be able to use local data resources,
even when access is granted.
Page 556
However, clinical data collection and use is an area where
change is occurring. The increasing penetration of HMOs, the
acceptance of online access, and the entry of local data provide
the foundation. When the local information feedback loops are
closed and providers see at the next encounter what information
they collected, then quality can improve. Sharing one's record with
colleagues also provides an inducement to record the patient's
state completely and accurately. As the record becomes more
complete, questions of rights to access will gain in
importance.
Clinical data collection is broad, but rarely sufficiently deep
to answer research questions. Where clinicians collect data for
their own research the quality of the variables they consider
crucial will be high, but the scope of most studies is narrow and
not comparable among studies and institutions. Funded,
multi-institutional research studies make valiant efforts to
maintain consistency but rarely succeed on a broad scale. Although
such data will be adequate to answer focused research questions,
little management or public health information can be reliably
extracted.
Many funded health care and service programs mandate reporting
and data collection. But, again, there is likely to be a narrow
bias in collection, recording, and quality control, and, except for
administrative purposes, the value is minimal. Biases accrue
because of the desire to justify the operation of the clinics and
services, and, if the data lead to funding, such biases are
strengthened. Public health agencies are well aware of these
problems and therefore tend to fund new research studies or surveys
rather than rely on existing data collections.
Quality again seems to be the main constraining factor. How can
quality be improved? Quality will not be improved by mandating
increased transfer of data to remote sites. The only option seems
to be to share data that are used locally, and to abstract
management and public health information from such local data.
Feedback at all levels is crucial, not only from encounter to
encounter, but also in the comparison of intervals between
treatments in a patient's history (especially for aged
individuals), among similar patients, and among physicians using
different approaches to practice. Again, it is the actual consumers
of the information that need to be empowered first.
The desire to have all possible information will be moderated by
the effort and time that health care providers must spend to obtain
and record it. Eventually, intelligent software will emerge that
can help select, extract, summarize, and abstract the relevant and
properly authorized information from voluminous medical records and
bibliographic resources. Such software will be accepted by the
providers to the extent that its results accord with those
experienced in their human interactions and aid their
productivity.
We see that the demands for national information infrastructure
(NII) services are more in making software available and providing
interoperation standards than in providing high-performance and
remote communication. Today, access is constrained by problems of
interoperation, concern for privacy, and the poor quality of many
collections. The effort needed to overcome these barriers is major
and will take time to resolve.
Education
The need for continuing education has been more formally
recognized in the health care field than in most other areas.
Although unmotivated engineers can spend many years doing routine
corporate work until they find themselves without marketable
skills, the health care professional is faced with medical
recertification, hospital admit privileges, and the need to
maintain credibility. In urban areas the patient's choices are many
and are often based on contacts leading to referrals. All these
factors motivate continuing education. The quality of such
education is decidedly mixed. Boondoggles are common, and testing
for proficiency of what has been learned is minimal or absent. Few
standards exist.
In this instance, access to remote instructors and experts can
be a boon. For the rural practitioner, who finds it difficult to
leave the practice area, such services are especially beneficial.
In urban areas, most educational services will be local. The demand
on the NII is again difficult to gauge but may again be modest in
the aggregate: Fewer than 10 percent of our health care providers
practice in remote areas. Spending a few hours a week on remotely
accessed educational services seems to be an outer limit. The
services should be fast and of high quality. Since time is not of
the essence, the service has to compete with printed material,
where it will be
Page 557
difficult, if not impossible, to match image quality. On the
other hand, dynamic interaction has a role and can provide
excitement.
There are natural limits to the capabilities of humans to take
in information. The rate provided on a television screen is one
indication of these limits; few people can watch multiple screens
beneficially, although the actual information content in a video
sequence is not high. The script for an hour's TV episode is
perhaps 200 sparsely typewritten pages, but the story is exciting
to watch, and that has added value. Only a few paths are reasonable
at any point in time, and the choice of paths represents the
essential information. Excessive randomness of events, MTV style,
is unlikely to be informative. Eventually, the information retained
after an hour of educational video is likely to be even less than
that of the script provided.
Technology will allow interaction in the educational process,
just as now some choices can be made when reading a book or
browsing in a library. Again, the number of choices at each point
is limited, probably to the magical number 7 ± 2, the
capacity of the interactor's short-term memory 3REffective educational systems must
keep the learner's capabilities in mind. To what extent
intermediate representations expand the material and place higher
demands on network bandwidth is unclear.
Decision Support
The essence of providing information is decision support. All
tasks, whether for the physician treating a patient, the manager
making investment decisions, the public health official
recommending strategies, and even the billing clerk collecting an
overdue payment, can be carried out effectively only if the choices
are clear. The choices will differ depending on the setting. The
manager must give more weight to the financial health of the
enterprise than does the physician recommending a treatment.
Customer-based capacity limits can be imposed on all service
types provided by the information enterprise, just as we sketched
in the section on education. Making choices is best supported by
systems that provide a limited number of relevant choices. The same
magical number (7±2) raises its head again. To reduce the
volume of data to such simple presentations means that processing
modules, which fulfill the roles of intermediaries in the health
care enterprise, must be able to locate likely sources and select
the relevant data. Even the relevant data will be excessive. Long
patient histories must be summarized
4R. Similar patient courses can be compared, after matching of
the courses based on events in patient records, such as critical
symptoms, treatments applied, and outcomes obtained. It is rare
that local patient populations are sufficient, and so matching has
to be performed with information integrated from multiple sites,
taking environment into account.
The presentation to the customer must be clear and must allow
for explanations and clarifications. Sources of data have to be
identifiable, so that their suitability and reliability can be
assessed. Once such services are provided, it will be easier to
close the feedback loops that in turn encourage quality data.
Having quality data enables sharing and effective use of the
technological infrastructure being assembled.
Education and entertainment benefit from a mass market, and so
the expansion of information into exciting sequences has a payoff
in acceptance and markets. That payoff is much smaller for the
review of medical records and the analysis of disease and treatment
patterns. The volume of health care information transmitted for
decision support will be constrained by the filtering imposed by
quality control.
Protection of Privacy
The public is distrustful of the protection of privacy provided
for health care data, and rightly so. In many cases, to receive
health care services and insurance reimbursement, patients have to
sign broad releases. Once they do, their medical information flows,
with nary a filter, to the organization's billing clerks, to the
insurance companies, and (in case of a conflict) to legal
professionals. Although all these people have ethical constraints
on the release of information, little formal guidance and even
fewer formal restrictions are in place. In the paper world, loss of
privacy was mainly an individual concern, as in the case of the
potential embarrassment
Page 558
to a politician when the existence of a psychiatric record was
revealed. In the electronic world, the potential for mischief is
multiplied, since broad-based searches become feasible.
The insurance companies share medical information through the
Medical Information Bureau. This port is assumed be a major leak of
private information. Unless it can be convincingly plugged, it is
likely that health care enterprises will have to limit access to
their data if they want to (or are forced to) protect the patient's
rights to privacy. Many health care institutions, after having
appointed a chief information officer (CIO) in the past decade, are
now also appointing a security officer. Without guidelines and
tools, such an officer will probably further restrict access,
perhaps interfering with the legitimate requests of public health
officials. It is unclear how such officials will deal with leaks to
insurance companies and their own billing staff.
Legitimate concern for the protection of privacy is likely to
hinder use of the information infrastructure. We do believe that
there are technological tools that can be provided to security
officers and CIOs to make their task feasible 5R. To enable the use of information
management tools, the information flow within major sectors of the
health care enterprise has to be understood. The value and cost of
information to the institution, its major components, and its
correspondents has to be assessed. Without control of quality the
benefits are hard to determine, and it will be difficult to make
the proper investments.
Quality and privacy concerns are likely to differ among areas.
That means that those areas must be properly defined. Once an area
is defined, access rules can be provided to the security officer. A
barrier must be placed in the information flow if access is to be
restricted. Such a barrier is best implemented as a system module
or workstation owned by the security officer. That node (a security
mediator consisting of software and its owner) is then the focus of
access requests, their legitimacy, and their correct response. The
security mediator must be trusted by the health care staff not to
release private information and must also be trusted by the
customers (be they public health officials, insurance providers, or
billing staff) to provide complete information within the bounds of
the rules provided.
The volume of data being transmitted out of the health care
institution may be less, but the resulting information should be
more valuable and trustworthy.
Recommendations
The sources and uses of health care information are varied.
Technological capacities and capabilities are rapidly increasing.
The informational needs of the health care enterprise can be
defined and categorized. If quality information can be provided,
where quality encompasses relevance, completeness, and legitimacy,
then the demands in the NII can be estimated, and it appears that
the overall capabilities are likely to be adequate. Distribution,
such as access in rural areas, is still an open question. I have
recommended elsewhere that the Rural Electrification Services
Authority (REA) repeat its success of the 1930s by focusing on the
provision of information access to the same customers.
The major point to be made is that, in order to provide health
care professionals with the best means for decision making, a
reasoned balance of software and hardware investments is
appropriate. Software provides the means to abstract voluminous
information into decision sequences where, at every instant, the
customer is not overloaded. There is an optimal trajectory in
balancing investments in the systems infrastructure versus software
application support, but we have not spent much effort in
understanding it. For health care providers the benefits are to be
found in the quality of informationit must be good enough,
sufficiently complete, and relevant enough to aid decisionmaking.
If the quality is absent, then the effort will be poorly rewarded
and the risks of failure will be high. The recommendation from this
point of view is therefore to move support to the information
processing infrastructure, so that relevant applications can be
built easily and the customers satisfied. A happy customer will in
turn support the goals of the NII.
An area where government support can be crucial is in helping to
define and validate standards. Standards setting is best performed
by customers and providers, but the validation and dissemination of
standards are precompetitive efforts that take much time and have
few academic rewards. Academic insights can help ensure coherence
and scalability. Tests performed outside vendor locations are more
likely to be trusted and are easier to demonstrate. Infrastructure
software, once validated, is easy to disseminate but is hard to
market until
Page 559
the application suites that build on the infrastructure are
available. The need to support the communications hardware
infrastructure has been recognized. The support of software in that
role may well be simpler, since its replication is nearly free.
The desired balance for health information infrastructure
support can be replicated in all fields of information technology.
We expect the parameters to differ for commerce, defense,
education, entertainment, and manufacturing. The common principle
we advocate is that, as we move from a supply-limited to a
demand-constrained information world, our analysis and actual
service methods must change.
References
[1] Harbeson v. Parke Davis, 746
F.2d 517 (9th Cir. 1984).
[2] Wiederhold, Gio. 1995. ''Digital
Libraries," Communications of the ACM, April.
[3] George Miller.
[4] Isabelle de Zegher-Geets et al. 1988.
"Summarization and Display of On-Line Medical Records,"
M.D./Computing 5(3):38–46.
[5] Willis Ware, "The New Faces of
Privacy," P-7831, RAND Corporation, 1994.