Once the institution decides to engage an architect, the amount of time needed to develop the long list (in order to prepare the RFQ, review qualifications packages, develop the short list, develop the RFP, review proposals, interview architectural candidates, call references, and decide on the appropriate choice) can range from 12 to 16 weeks. This process requires the focused attention of the selection committee and especially that of the individual designated to oversee and manage the process.

After the selection committee has made its decision, the architect selected should be notified, as should those who have not been selected. If ratification by a higher authority is required and may delay prompt notification, a letter of intent or other similar document should be prepared and executed to formalize the working relationship until a formal agreement can be executed.

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