tions of existing facilities. The EH&S and facilities/operation representatives are responsible for (1) providing the design professional with previously completed studies and documents of the existing facilities (such as existing-conditions drawings), a description of the scope of required renovations, and a list of deferred maintenance items, and (2) reviewing and approving drafts of the facility evaluation prepared by the design professional.
If the project involves an addition or new building, representatives from the office or planning department responsible for overall campus/site planning activities, or a planning consultant previously engaged to complete a strategic or master plan, should assist in the selection of a site for the new construction. If a strategic or master plan has not been previously developed, the predesign services may need to be expanded to include this planning exercise so that the anticipated project can be coordinated with other potential projects in terms of siting, vehicular and pedestrian circulation, and utilities.
The responsibility of the design group is to work with the client group to produce the facility evaluation, facility program, preliminary design alternatives, and preliminary construction cost estimates that constitute the predesign report. If the client group includes a staff of design professionals, the design team should work actively with them throughout the project.
Throughout the predesign, design/documentation, and construction phases, a single individual should represent the client group and guide the process. This person is designated the project leader. On large projects this individual is typically the client team's project manager; for smaller projects, especially in smaller institutions, this person is often the user representative. The project leader works closely with the user representative and is often the liaison between the client team and the senior administrators as well as between the client team and the other members of the client group. He or she is responsible for the sustained progress of the project; serves as the primary point of contact for all communications between the client group, design group, and the construction group; and ideally attends all meetings scheduled to discuss existing facility evaluation, proposed facility program requirements, renovation scope, and/or new construction size and site. In other words, the project leader must be familiar with virtually every detail of the project and should be relieved, at least in part, of other responsibilities in order to allow sufficient time to perform his or her project-related responsibilities.
The design group should similarly be guided by a single individual who is responsible for all communications from the design group to the client team, including communications from consultants engaged by the design professional (e.g., structural, mechanical, electrical, plumbing engineers). These types of consultants will most likely be required to assist in the completion the facility evalua-