tity and specificity of the design and construction documents that need to be thoroughly reviewed prior to their approval.


If the recommended predesign phase has not been conducted, it is essential that the client group, especially the users through the user representative and client team, provide detailed descriptions of the desired facility in the schematic design phase. As discussed in the "Sociology" section in Chapter 1, direct input from the users is essential. If the project involves a renovation or an addition, representatives from the facilities/operation department and from EH&S should work with the architects and engineers to develop a description of the scope and conditions of the existing facilities.

Even when a complete predesign phase has been conducted, the users (through the client team) and the EH&S representative should ensure that the desired details of the project are being met, especially in the schematic design phase. Other individuals, such as those empowered with decision-making authority, should review the progress of the design documents. Occasionally representatives from the trustees or scientific board of advisors may also be involved with the review procedures at critical points of the process to resolve issues regarding project scope and further definition of project aesthetics.


It should be recognized that all formal drawings are communication and should be treated as such. The importance of establishing a rigorous process to verify their accuracy and completeness cannot be overemphasized. Complete and accurate communications—within the client group, between the client and design groups, within the design group, and between the design and construction groups—are absolute requirements for an efficient design process and the production of accurate and complete construction documents. Beyond communication, the formal drawings and specifications are also the documents on which the construction bids are based. Because, by statute, many institutions are required to accept the low bidder, it is absolutely necessary that every requirement of the project be unambiguously detailed.

Several methods can be used to verify design and construction documents. Typically, the design group provides the client team with drawings and specifications at the conclusions of the schematic design and design development phases. Drawings and specifications are also provided at various times during the construction document phase. These progress documents represent a particular percentage of completion, often 50 percent, 75 percent, and 100 percent. Regardless of the verification procedures used, the client team is responsible for carefully checking all documents for adherence to the facility requirements at

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