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APPENDIX C
CONDITION ASSESSMENT EXAMPLES
Four examples of condition assessment programs were sub'
misted by committee members to show different levels of inves
tigations and the costs associated with such programs.
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A. Title: Inventory and Condition Assessment
Program (ICAP)
Develoner: U.S. Department of the Interior, Nation
al Park Service (NPS), 1988-1989
Scone: Program visually inspects and describes
up to 227 standard features in division
of site, exterior and interior features,
roofing, fire safety, accessibility, plumb
ing, electrical, and HVAC. Feature de
scriptions, deficiencies, recommenda
tions for corrective action and costs are
recorded, prioritized, and reported.
Organizes general logistical and agency
data for buildings.
Freouency: As required to support ongoing main
tenance management and special focus
programs such as safety and housing.
Insucctors: Varies from experienced internal main
tenance staff to private architect and
engineers under contract. All must use
program documentation to perform
standard condition assessment.
Automation: Microcomputers in over 250 sites;
Clipper/dBase III; reporting for single
buildings and groups of buildings.
Interfaces: Transfers data to and from three other
computer programs in use by NPS. Rolls
up feature and quantity data into
maintenance management system.
Anolication: Building module applies to all buildings
regardless of size and type of use.
Applies to historic and nonhistoric
buildings. Other modules on roads,
grounds, etc., under development.
Documentation:
Program manuals and forms and soft
ware documentation provided to assure
standardized implementation.
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Testing Level: Some use of nondestructive tests (cir
cuit testing; cycling of systems in
plumbing, HVAC, and fire safety;
removal of system panels). No
destructive testing. Follow-up testing
may be recommended as part of correct
~ve action.
Cost:
Costs range from $0.05 to $0.25 per
square foot depending on the level of
detail and size/type/distribution of
buildings (highly variable geographic and
size distribution).
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B. Title: State Facility Inventory
Develoner: State of Florida, Department of Gen
eral Services (DOS)
Scone: Comprehensive inventory and condition
assessment of all major building compo
nents. Includes immediate site, exterior
closure, interior construction, HVAC,
plumbing, and electrical. Deficiencies
are identified and described; corrective
actions ant! costs are proposed.
FreauencY: Scheduled on a 3-year cycle. First cycle
has been completed; second cycle has
been initiated.
Internal Department of General Services
architects only. Regional system of four
architects with one clerk and one super
visor. No engineers; no contractors.
Automation: Microcomputer system for IBM PCs and
compatibles. Compiled Foxbase with
data entry and storage at four remote
PCs and transfer via modem to a central
microcomputer in Tallahassee.
Interfaces: Data are used directly in the state budget
process, but there are no current soft
ware/hardware linkages to other systems.
Such linkages are planned.
Anolication: Applied to all building types 3,000 square
feet and larger in all state agencies,
except the university system. This
includes offices, courts, correctional
facilities, hospitals, warehouses, service
buildings, etc.
Documentation: Standardized program forms and check
lists plus software documentation are
provided for system users.
Testing Level: No physical or destructive testing. Tests
are recommended as part of corrective
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action or as needed to make final deter-
minations.
Cost:
Approximately $0~043 per square foot.
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C. Title:
Campus-wide Facility Condition Study
DeveloDer: Vanderbilt University, Plant and
Operations Division
Scone:
Comprehensive inventory and condition
assessment covering approximately 150
features in 9 categories, to identify
deferred maintenance and capital re
newal projects. Preventive maintenance
standards were developed for selected
equipment.
Frenuency: One-time implementation in 1986 to
develop capital planning data with 3-year
f ollow-up to assess progress.
Reinspection on a 3- to 5-year cycle.
Inspectors: Qualified architect and engineer teams
under contract; experienced in use of
program, accompanied by staff on site.
No use of internal staff to perform
assessments.
Automation: Microcomputers by plant management;
special application of advanced reve
lation software, IBM PC and compatible
286 and 386; single building and sum
mary reporting.
Documentation: Hard-copy building and summary reports.
Multiple management summaries avail
able. Operating manual for software.
Testing Level: Nondestructive only. Testing may be
recommended as part of assessment.
Cost:
From $0.035 to $0.05 per square foot
(contiguous site; large volume)
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D. Title: Facility Condition Assessment Program
.
RECAPS
Develoner: North Carolina Department of Admin
istration, State Construction Office
Scone: Visual inspection of 17 building divi
sions, including site; foundations; roof
ing; exterior closure; interior con
struction; conveying, mechanical, and
electrical systems. Building components
are inventoried, and deficiencies are
identified and described. Cost estimates
and a priority are assigned for corrective
actions.
Implementation is in progress. Rein
spections are planned on a 3-year cycle
with selected buildings in poor condition
to be reinspected annually.
Inspectors: Professional inspections by experienced
internal staff work in teams of architects
and engineers. Special S-person division
established to administer and perform.
Automation: Compiled dBase IV.
Interfaces: None current. Plan calls for interface
with new project management systems.
Anolication: The program is applied to buildings of
a minimum of 3,000 square feet. This
will cover about 4,000 buildings from a
total of 11, 1 02 buildings in all state
agencies. All building types are in
cluded.
Documentation: Forms, program manuals and software
manuals provided for implementation by
state personnel. Multiple-choice check
lists used for field work.
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Testing Level: No destructive testing. Follow-up tests
may be recommended to make final de
terminations or as part of corrective
action.
Cost: To be determined.
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Representative terms from entire chapter:
corrective action
