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APPENDIX C CONDITION ASSESSMENT EXAMPLES Four examples of condition assessment programs were sub' misted by committee members to show different levels of inves tigations and the costs associated with such programs. 35 ;

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A. Title: Inventory and Condition Assessment Program (ICAP) Develoner: U.S. Department of the Interior, Nation al Park Service (NPS), 1988-1989 Scone: Program visually inspects and describes up to 227 standard features in division of site, exterior and interior features, roofing, fire safety, accessibility, plumb ing, electrical, and HVAC. Feature de scriptions, deficiencies, recommenda tions for corrective action and costs are recorded, prioritized, and reported. Organizes general logistical and agency data for buildings. Freouency: As required to support ongoing main tenance management and special focus programs such as safety and housing. Insucctors: Varies from experienced internal main tenance staff to private architect and engineers under contract. All must use program documentation to perform standard condition assessment. Automation: Microcomputers in over 250 sites; Clipper/dBase III; reporting for single buildings and groups of buildings. Interfaces: Transfers data to and from three other computer programs in use by NPS. Rolls up feature and quantity data into maintenance management system. Anolication: Building module applies to all buildings regardless of size and type of use. Applies to historic and nonhistoric buildings. Other modules on roads, grounds, etc., under development. Documentation: Program manuals and forms and soft ware documentation provided to assure standardized implementation. 36

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Testing Level: Some use of nondestructive tests (cir cuit testing; cycling of systems in plumbing, HVAC, and fire safety; removal of system panels). No destructive testing. Follow-up testing may be recommended as part of correct ~ve action. Cost: Costs range from $0.05 to $0.25 per square foot depending on the level of detail and size/type/distribution of buildings (highly variable geographic and size distribution). 37

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B. Title: State Facility Inventory Develoner: State of Florida, Department of Gen eral Services (DOS) Scone: Comprehensive inventory and condition assessment of all major building compo nents. Includes immediate site, exterior closure, interior construction, HVAC, plumbing, and electrical. Deficiencies are identified and described; corrective actions ant! costs are proposed. FreauencY: Scheduled on a 3-year cycle. First cycle has been completed; second cycle has been initiated. Internal Department of General Services architects only. Regional system of four architects with one clerk and one super visor. No engineers; no contractors. Automation: Microcomputer system for IBM PCs and compatibles. Compiled Foxbase with data entry and storage at four remote PCs and transfer via modem to a central microcomputer in Tallahassee. Interfaces: Data are used directly in the state budget process, but there are no current soft ware/hardware linkages to other systems. Such linkages are planned. Anolication: Applied to all building types 3,000 square feet and larger in all state agencies, except the university system. This includes offices, courts, correctional facilities, hospitals, warehouses, service buildings, etc. Documentation: Standardized program forms and check lists plus software documentation are provided for system users. Testing Level: No physical or destructive testing. Tests are recommended as part of corrective 38

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action or as needed to make final deter- minations. Cost: Approximately $0~043 per square foot. 39

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C. Title: Campus-wide Facility Condition Study DeveloDer: Vanderbilt University, Plant and Operations Division Scone: Comprehensive inventory and condition assessment covering approximately 150 features in 9 categories, to identify deferred maintenance and capital re newal projects. Preventive maintenance standards were developed for selected equipment. Frenuency: One-time implementation in 1986 to develop capital planning data with 3-year f ollow-up to assess progress. Reinspection on a 3- to 5-year cycle. Inspectors: Qualified architect and engineer teams under contract; experienced in use of program, accompanied by staff on site. No use of internal staff to perform assessments. Automation: Microcomputers by plant management; special application of advanced reve lation software, IBM PC and compatible 286 and 386; single building and sum mary reporting. Documentation: Hard-copy building and summary reports. Multiple management summaries avail able. Operating manual for software. Testing Level: Nondestructive only. Testing may be recommended as part of assessment. Cost: From $0.035 to $0.05 per square foot (contiguous site; large volume) 40

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D. Title: Facility Condition Assessment Program . RECAPS Develoner: North Carolina Department of Admin istration, State Construction Office Scone: Visual inspection of 17 building divi sions, including site; foundations; roof ing; exterior closure; interior con struction; conveying, mechanical, and electrical systems. Building components are inventoried, and deficiencies are identified and described. Cost estimates and a priority are assigned for corrective actions. Implementation is in progress. Rein spections are planned on a 3-year cycle with selected buildings in poor condition to be reinspected annually. Inspectors: Professional inspections by experienced internal staff work in teams of architects and engineers. Special S-person division established to administer and perform. Automation: Compiled dBase IV. Interfaces: None current. Plan calls for interface with new project management systems. Anolication: The program is applied to buildings of a minimum of 3,000 square feet. This will cover about 4,000 buildings from a total of 11, 1 02 buildings in all state agencies. All building types are in cluded. Documentation: Forms, program manuals and software manuals provided for implementation by state personnel. Multiple-choice check lists used for field work. 41

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Testing Level: No destructive testing. Follow-up tests may be recommended to make final de terminations or as part of corrective action. Cost: To be determined. 42