Below are the first 10 and last 10 pages of uncorrected machine-read text (when available) of this chapter, followed by the top 30 algorithmically extracted key phrases from the chapter as a whole.
Intended to provide our own search engines and external engines with highly rich, chapter-representative searchable text on the opening pages of each chapter.
Because it is UNCORRECTED material, please consider the following text as a useful but insufficient proxy for the authoritative book pages.
Do not use for reproduction, copying, pasting, or reading; exclusively for search engines.
OCR for page 45
APPENDIX E
MISSOURI'S LAND AND BUILDINGS SYSTEM
The Land and Buildings System (LABS), administered by the
Missouri Division of Design and Construction, is an automated
real property inventory and condition assessment system. It is
designed to provide a central and efficient source of data for
reporting the existence and conditions of state properties (a
statutory requirement) and for use in capital planning and
budgeting.
LABS was developed shortly after staff from the Office of
Administration testified before the State Fiscal Affairs
Committee in July 1980. At that time the committee requested
that the agency furnish information regarding the condition and
use of state properties. In response the division cor~ducted a one-
time manual assessment of state facility conditions that was
submitted in conjunction with the capital improvements budget
requests in September 1980. In an attempt to reduce the workload
and time required to furnish this information, LABS was created
to automate the data collection.
The Office of Administration designed LABS based on the
following objectives:
1. establish an automated base of information to monitor
more effectively the condition and use of state-owned facilities;
2. provide the Missouri General Assembly and Executive
Branch with comprehensive information about state-owned land
and facilities;
3. establish uniform policies and procedures required for
the assessment of the condition of state-owned facilities;
4. provide the General Assembly and Executive Branch with
information to support budget requests; and
5. provide historical and statistical information on sites and
facilities.
45
OCR for page 46
INVENTORIES AND REPORTS
LABS maintains inventories and reports such information as
original construction and acquisition costs of facilities, the major
functions of facilities, the number of state-owned facilities, the
average age of the buildings, and the cost to replace the buildings
and to repair them to good condition.
In addition to current inventory and condition records,
LABS contains maintenance history records on facilities. At the
completion of each project, a brief scope of work, estimated life,
cost, and funds source are recorded for all facilities involved.
HOW THE STATE USES LABS
Numerous reports on- LABS data are used in communications
with the Missouri General Assembly and the Executive Branch
as well as internally and with other state agencies. LABS
information is used in capital improvement planning, historical
cost analysis, and managerial review. LABS data are also used by
the Division of Design and Construction to support and project
capital improvement budget requests and to provide justification
for maintenance and repair funds. The Division of Accounting
uses LABS for fixed asset reporting.
INTERFACING LABS WITH OTHER
INFORMATION SYSTEMS
The Division of Design and Construction anticipates incor-
porating LABS data into new facilities management software to
provide a comprehensive data base of information. This infor-
mation will be used to plan and budget for capital improvements
to branch into such areas as automated space inventory, planning
and manipulation, fixed asset inventory, and other special plan-
ning and reporting.
In addition, the division is evaluating the feasibility of
incorporating LABS data with the U.S. Army's Maintenance Re-
source Prediction Model to formulate a state predictive main-
tenance program. This study is being performed under the aus-
pices of the American Public Works Association and the Con-
struction Engineering Research Laboratory.
46
OCR for page 47
TABLE 1 LABS Profile:
Capabilities
Data Recording and Reporting
Identify each site and facility by a unique code number.
Identify each site and facility by its generally accepted name.
Identify each site and facility to its owning or controlling
state agency by hierarchical assignment (i.e., facility to site to
complex to agency/institution to division to department)
Record agency-assigned numbers for each facility, as needed
for cross-reference with LABS-required facility numbers.
Identify the geographic location of each site and the facilities
there.
Identify the county in which each site is located.
· Identify the city in which each site is located, if located
within any city limits.
· Identify the size in acres of each site.
· Identify the Missouri House of Representatives and Missouri
Senate districts in which each site is located.
· Identify the physical location of property deeds.
· Identify ownership conditions (e.g., state-owned facility on
state-owned site, state-owned facility on leased site, leased
.
facility on leased site, etc.~.
Provide original construction and acquisition information,
including original cost, funding source, and date of acquisition
or occupation.
· Identify the major functions of each facility.
Identify the size of each facility, including number of levels
comprising each building facility, and the gross square footage
and net assignable square footage of each level.
· Identif y the theoretical capacity and current use of each
facility within appropriate parameters defined for its
function.
· Analyze the extent of use of each facility.
· Calculate an estimate of the cost to replace each facility based
on its function and size.
Identify all major components comprising each facility (e.g.,
frame, roof, interior facing, exterior facing, floor, utility
systems, etch.
Identify supporting, special, or unusual features of each
facility (e.g., roads, land drainage, grounds, plant equipment,
appurtenances, etc.).
Identify the type of construction of each component com
· · . .
prlslng a facility.
.
.
47
OCR for page 48
· Indicate the physical and functional conditions of each
component based on uniform rating standards and pro
cedures.
Calculate the overall condition of each facility based on the
condition of its components.
Record for each component rated-as less than
.
in ttgoodl' con
dition an estimate of the cost to restore the component to good
condition.
Record historical cost data for each facility, including fiscal
year expenditure, scope of work, fund sources, and project
number.
· Identify and evaluate the extent of access for handicapped
persons at state facilities.
· Identify and evaluate the extent of life safety features at state
facilities.
· Report current land and buildings inventory status in
numerous sort/select options.
Report facility condition ratings and cost to repair estimates
in numerous sort/select options.
Provide analysis and summary information on request, such as
building use, cost to repair per component or building
function, cost to repair per facility/agency/division/
department, etc.
· Provide input/output control totals and system-generated edit
reports.
· Perform multiple transactions during the same processing
cycle.
Provide system-generated documents that furnish inventory,
condition, and maintenance history status in response to source
document processing.
.
48
Representative terms from entire chapter:
budget requests
