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Airport Terminal Facility Activation: Process used to transi- tion a new or reconditioned airport terminal from a state of contractual completion to full operations. Ideally, it starts in pre-planning and ends 90 days after opening and includes: 1. Confirmation/verification that facility is fit for its intended use within the terms of the contract and in association with the ultimate occupiers or users. 2. Review of new/reconditioned facilities to confirm that they are fit for purpose. Identification of any issues and determination of whether they will be addressed before or after opening. 3. Development of operating plans for new/reconditioned facilities. 4. Recruiting, familiarization, and training of staff and stakeholders. 5. Trials to confirm new facilities, operational plans, staff, etc., function as planned. 6. Relocating staff, tenants, and equipment. AEC: Architect Engineer Contractor or Construction AOD: Airport Terminal Facility Opening Day AOD:âHard/Fixed: Fixed date for AOD is established early in the planning, design, or construction process. It is often tied to an immovable date (e.g., handover of Hong Kong to China, the Olympics in Athens). AODâSoft: Date for AOD is not finalized until Construction Team demonstrates that construction and commissioning is or will be completed and Activation Team demonstrates that airport authority, airline(s), and other stakeholders have or will have the familiarity, confidence, training, and tools necessary to effectively operate the new facilities. AODB: Airport Operational Database Comm: Communications Contractual Completion: Defined by the scope, terms, and conditions of the contract. In addition to describing the construction scope, it is best for contract to include clear criteria for: 1. Testing and commissioning 2. Reporting on progress 3. Handover of attic stock, warranties, licenses, training, service agreements, etc. 4. Allowing Activation Team to access the facility to train and familiarize airport authority staff, airline staff, and other stakeholders. 5. Allowing Activation Team to access the facility to con- duct trials. Current Effective Activation Industry Practices: Are the prac- tices used to activate new and rejuvenated airport terminal facilities. EDMS: Electronic Document Management System Focus groups: Small groups set up to work through a partic- ular function or work stream. Handover: Encompasses the processes the contractor uses to deliver and the processes that the airport authority, air- line(s), and other stakeholders use to receive facilities, materials, warranties, licenses, training, service agreements, and other information. These processes are coordinated and result in airport authority, airline(s), and other stakeholders having the training, skills, and tools necessary to operate the facility. ID: Identification IP: Internet Protocol IRL: Issue Resolution Ladder O&M: Operations and maintenance OAG: Official Airline Guide OMU: Owner, Maintainer, User OpeningsâConsolidated: Entire facility opens at one time. This is generally riskier than a phased opening, but is gen- erally less expensive and at times the only viable solution (e.g., relocation of an entire airport). OpeningsâPhased: Facility is opened in phases as opposed to all at once. Although this approach presents operational challenges and is generally more expensive, it mitigates risks by enabling operations and staff to gradually transi- tion to the new facility and fine tune operations without a lot of public/media attention. Operational Plans/Plans of Operations: Plans developed to describe the processes necessary for effective operations for standard, irregular, and emergency situations. OPS: Operations SME: Subject matter expert SPOC: Single point of contact STEP: South Terminal Expansion Project Stakeholders: Various groups involved in the activation pro- cess that ultimately occupy and use the new facility. Steering Committee: Overall governance committee for the activation process. Trials: Simulation of small or large part of facility operations to assess the effectiveness of the facility, operation processes and procedures, and staff awareness and training. Transfer and Transition: Process of moving into a new facil- ity either prior to opening or immediately before opening. GLOSSARY OF TERMS, ABBREVIATIONS, AND ACRONYMS 38
