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AIRPORT OPERATIONS FOD Prevention ProgramâFOD Squad Walk Guidance Document Purpose: The purpose of this guidance document is to provide guid- ance in the planning, execution, and post-event activities required when conducting an official FOD Squad Walk as part of the San Antonio International Airport FOD Preven- tion Program. Planning: (See Appendix AâFOD walk preparations and assignment list) At Least Two Weeks Before the FOD Squad Walk: Select a date for the event. â¢ Make a list of all Ops personnel on duty for the FOD Squad Walk. Ask for volunteers or assign them tasks/ responsibilities. (See example of the checklist âFOD Walk Preparations,â Appendix A.) â¢ Decide if food and drink items will be provided and by whom: Ops or contact a tenant for donation. â¢ Contact Continental Airlines and Airport Parking Facil- ities to see if a shuttle bus from each is available on the selected date to transport people from the terminals to the FOD Squad Walk location. â¢ Once the date has been set, with Continental and Air- port Parking shuttle buses confirmed, have the Opera- tionsâ Administrative Assistant make the flyers for the FOD Squad Walk. Make sure the following items are included in the flyer: â Date and time of the event â The current FOD campaign logo â Pick-up locations and times for Terminals A and B. The typical pick-up locations for Terminal A is Gate A1 (personnel exit the terminal at the baggage make-up area to walk to the gate) and Terminal B is Gate B7 (personnel meet north of the gate) â What food and drinks will be provided (if any, and by which tenant, if donated) â FOD Squad T-shirts and/or other giveaways will be provided to the attendees â Latex gloves, garbage bags, ear plugs, and reflective vests will be provided. â¢ Once the flyers are made, distribute them via e-mail to all Aviation Department employees and to the FOD Committee e-mail distribution list. â¢ If food or drinks are provided by Airport Operations, make sure that they are ordered and the method of pay- ment has been determined. â¢ Purchase three $20 gift certificates from a local restau- rant for Golden FOD Piece finders as awards. â¢ Ensure that we currently have enough of the following items in-stock: â Latex gloves â Ear plugs â Heavy-duty garbage bags â Cups and napkins (if food and drinks are going to be provided) If we have less than 40 of each of these items, speak to the Ops Manager to see if more need to be ordered before the FOD Walk. If so, order the equipment immediately to ensure availability before the FOD Squad Walk date. Day Before the FOD Squad Walk: Check the weather for the day of the FOD Squad Walk. If there is a high probability of severe weather, send out an e-mail to all of the members of the FOD Committee e-mail distribution list and the Aviation Department stating that the FOD Squad Walk has been post- poned due to inclement weather. â¢ Contact Continental Airlines and Airport Parking to confirm the shuttle buses are still available to transport participants to the event site. If only one is available, coordinate pick up times at both terminals, about five minutes apart. If neither is available, postpone the FOD Squad Walk for a later date. APPENDIX F Sample FOD Walk Guidance (Courtesy of San Antonio Airport System) 78
79 â¢ Contact the tenant or vendors who are providing food or drinks and confirm the orders and their pick-up times on the morning of the event. â¢ Determine the area on the airfield where the event will be conducted. The area should be large enough and with enough debris to occupy a group of approximately 30 people for about 30 to 40 minutes. It typically takes about 30 minutes for the participants to walk about 2,000 to 2,500 feet. This is about the length of the grass area between the Taxiway Delta and Runway 3/21 inter- section to Taxiway Quebec and Runway 3/21 inter- section. Once the event location is determined, issue any NOTAMs that are required. â¢ Make two Sign-In Sheets for each pick up location. The participants can begin signing in while waiting for shuttle transport at the terminals. â¢ Load Vehicle #1953 (Suburban) or alternate vehicle with all of the items below that you will need for the FOD Squad Walk the next day. If the golf cart is needed, ensure the battery is charged. â FOD Squad T-shirts (ensure a variety of sizes) or other giveaway items â Four Golden FOD Pieces (Hide 3; 1 is to show the participants what they are looking for) â Heavy-duty trash bags â Safety vests for FOD Squad Walk participants â OPS safety vests for OPS personnel â Ear plugs â Latex gloves â Orange traffic cones for use in barricading any taxi- ways â Two megaphones (check both to ensure they are work- ing and the batteries are not low/dead) â Collapsible table, to be used for food and drink dis- tribution and/or for T-shirt/giveaways â Napkins (if food is provided or if the occasion requires them) â Cups (if drinks are provided) â Video camera and two still cameras (with charged batteries) â Two coolers â Bottles of water Morning Before the Event Begins: â¢ Fill the coolers with ice and insert the water. Leave room in the coolers if other beverages are going to be added. â¢ Load the coolers (with bottled water). â¢ Pick up food and beverages from the FBO, or if from a vendor, ensure that payment for these items is addressed. Immediately Before: (20 to 30 minutes prior to the start): â¢ Proceed to the event site to set up the table and refresh- ments (if provided). â¢ Close and barricade/cone off the taxiway. â¢ Station escorts in Terminals A and B by the pick-up locations to direct the participants out of the terminal to the shuttle bus. There should be at least one person at Terminal A (by Baggage Make Up area to walk partic- ipants to Gate A1 for pick-up) and one person at Ter- minal B (north of Gate B7). These individuals will ride on the shuttle bus to the event. Ensure that at least one of them has a radio and a Nextel. Also ensure that they have the sign-in sheets so that people can start signing in while they are traveling to the site. â¢ Place the Golden FOD Pieces at the event site. Ensure that they are placed closer to the end of the walking site and that their location is noted so that they can be found by OPS personnel if they are not found by the participants. â¢ Drive an overflow vehicle to transport extra participants if the shuttle bus should become full. This overflow vehicle will need to stay close to the shuttle bus while it is picking up the participants at each terminal. During the FOD Squad Walk: â¢ Direct all of the participants once they are on-site and be the primary event controller/director for the event (Ops 204). â¢ Hand out the safety vests, latex gloves, ear protectors, and garbage bags. â¢ Drive the vehicle beside the participants while they are walking. This vehicle needs to have a cooler with water. â¢ Monitor the participants to ensure they do not stray from the designated site. â¢ Take pictures and video of the walkers. Immediately After the Participants Are Finished Walking: OPS 204 will address the participants with the megaphone regarding these items: â¢ Award gift certificates to the finders of the Golden FOD Pieces. â¢ Take the group photo of the participants. â¢ Collect the equipment (vests, filled garbage bags, used gloves, etc). â¢ Distribute FOD T-shirts or other giveaways. â¢ Load the vehicle with the FOD-filled garbage bags for proper disposal. â¢ Escorts to ride shuttle buses back to the terminals with the participants. Escort parking shuttle off the AOA. â¢ If a NOTAM was issued, remove the cones, cancel the NOTAM, notify ATCT and open the taxiway. Execution (for the Primary Event Controller/Director): â¢ Once the participants arrive at the site, speak to them as soon as possible to provide them direction on the time-
line of events for the FOD Squad Walk. If food and drinks are provided, let them eat and drink for approxi- mately 5 to 10 minutes before doing the walk. â¢ Once you are ready to start the walk, have the people responsible for handing out the latex gloves and garbage bags hand out those items. â¢ Once that is completed, form the participants into a line while ensuring that OPS personnel are stationed along the edges of the participant line to act as safety monitors and ensure that no one goes outside of the designated walking area. â¢ Approximately 10 to 15 minutes before the scheduled end to the event, stop the walk and position the partici- pants to have a group picture taken. Place the finders of the Golden FOD Pieces in front. â¢ After the group picture, have the participants return the reflective vests, deposit their trash and gloves in the designated receptacle, pick-up their T-shirt or other give-away, and board the shuttle buses. â¢ Once the shuttle buses with all of the participants have left, inspect the area for FAR Part 139 compliance to ensure it is safe for aircraft use. If the area is safe and a 80 NOTAM was issued, cancel the NOTAM, remove the barricades/cones, and open the area. Post-Event: â¢ Unload all of the equipment and place it back in the storage room. â¢ Enter the scores into the FOD Prevention Program data- base for the airlines, cargo carriers, and FBOs that par- ticipated in the FOD Squad Walk. Other participating tenants can designate their points to an airline, cargo carrier, or FBO. â The Scoring SystemâEvery airline, cargo carrier, or FBO that sent at least one participant receives a score of 100%. For every additional person that participated from the airline, cargo carrier, or FBO, one additional percentage point is added to their score of 100%. Con- sequently, a tenant that sends two people will receive a score of 101%, a tenant that sends three people will receive a score of 102%, etc. â¢ Once the scores have been entered, send an updated FOD Prevention Program Leader Board to all of the air- lines, cargo carriers, and FBOs.