National Academies Press: OpenBook

Freight Data Cost Elements (2013)

Chapter: Appendix C - Data Collection Techniques

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Suggested Citation:"Appendix C - Data Collection Techniques." National Academies of Sciences, Engineering, and Medicine. 2013. Freight Data Cost Elements. Washington, DC: The National Academies Press. doi: 10.17226/21939.
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Suggested Citation:"Appendix C - Data Collection Techniques." National Academies of Sciences, Engineering, and Medicine. 2013. Freight Data Cost Elements. Washington, DC: The National Academies Press. doi: 10.17226/21939.
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Suggested Citation:"Appendix C - Data Collection Techniques." National Academies of Sciences, Engineering, and Medicine. 2013. Freight Data Cost Elements. Washington, DC: The National Academies Press. doi: 10.17226/21939.
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Suggested Citation:"Appendix C - Data Collection Techniques." National Academies of Sciences, Engineering, and Medicine. 2013. Freight Data Cost Elements. Washington, DC: The National Academies Press. doi: 10.17226/21939.
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Suggested Citation:"Appendix C - Data Collection Techniques." National Academies of Sciences, Engineering, and Medicine. 2013. Freight Data Cost Elements. Washington, DC: The National Academies Press. doi: 10.17226/21939.
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Suggested Citation:"Appendix C - Data Collection Techniques." National Academies of Sciences, Engineering, and Medicine. 2013. Freight Data Cost Elements. Washington, DC: The National Academies Press. doi: 10.17226/21939.
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Suggested Citation:"Appendix C - Data Collection Techniques." National Academies of Sciences, Engineering, and Medicine. 2013. Freight Data Cost Elements. Washington, DC: The National Academies Press. doi: 10.17226/21939.
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Suggested Citation:"Appendix C - Data Collection Techniques." National Academies of Sciences, Engineering, and Medicine. 2013. Freight Data Cost Elements. Washington, DC: The National Academies Press. doi: 10.17226/21939.
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Suggested Citation:"Appendix C - Data Collection Techniques." National Academies of Sciences, Engineering, and Medicine. 2013. Freight Data Cost Elements. Washington, DC: The National Academies Press. doi: 10.17226/21939.
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Suggested Citation:"Appendix C - Data Collection Techniques." National Academies of Sciences, Engineering, and Medicine. 2013. Freight Data Cost Elements. Washington, DC: The National Academies Press. doi: 10.17226/21939.
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Suggested Citation:"Appendix C - Data Collection Techniques." National Academies of Sciences, Engineering, and Medicine. 2013. Freight Data Cost Elements. Washington, DC: The National Academies Press. doi: 10.17226/21939.
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Suggested Citation:"Appendix C - Data Collection Techniques." National Academies of Sciences, Engineering, and Medicine. 2013. Freight Data Cost Elements. Washington, DC: The National Academies Press. doi: 10.17226/21939.
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Suggested Citation:"Appendix C - Data Collection Techniques." National Academies of Sciences, Engineering, and Medicine. 2013. Freight Data Cost Elements. Washington, DC: The National Academies Press. doi: 10.17226/21939.
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Suggested Citation:"Appendix C - Data Collection Techniques." National Academies of Sciences, Engineering, and Medicine. 2013. Freight Data Cost Elements. Washington, DC: The National Academies Press. doi: 10.17226/21939.
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Suggested Citation:"Appendix C - Data Collection Techniques." National Academies of Sciences, Engineering, and Medicine. 2013. Freight Data Cost Elements. Washington, DC: The National Academies Press. doi: 10.17226/21939.
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Suggested Citation:"Appendix C - Data Collection Techniques." National Academies of Sciences, Engineering, and Medicine. 2013. Freight Data Cost Elements. Washington, DC: The National Academies Press. doi: 10.17226/21939.
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Suggested Citation:"Appendix C - Data Collection Techniques." National Academies of Sciences, Engineering, and Medicine. 2013. Freight Data Cost Elements. Washington, DC: The National Academies Press. doi: 10.17226/21939.
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Suggested Citation:"Appendix C - Data Collection Techniques." National Academies of Sciences, Engineering, and Medicine. 2013. Freight Data Cost Elements. Washington, DC: The National Academies Press. doi: 10.17226/21939.
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Suggested Citation:"Appendix C - Data Collection Techniques." National Academies of Sciences, Engineering, and Medicine. 2013. Freight Data Cost Elements. Washington, DC: The National Academies Press. doi: 10.17226/21939.
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C-1 A p p e n d i x C Data Collection Techniques 1-C C xidneppA Appendix C: Data Collection Techniques TRUCKING Trucking – Operational Inputs Cost Data Element W eb Se ar ch Tr ad e Pu bl ic at io n R ep or t In te rv ie w Co nv en ie n ce Sa m pl in g R an do m Su rv ey B ie n n ia l A n n u al Se m i-a n n u al M o n th ly W ee kl y Per week Per day Per year Power unit Cargo loading time at base (min.) Time to complete each stop (min.) Number of stops per trip Tour time Tour distance (miles) Permits (trip specific) Tolls Parking costs per stop (including tickets) O PE R A TI O N A L IN PU TS Number of Days of Operation: Data Collection Frequency ( Preferred) Data Collection Technique ( Preferred, Method) Trip Related Expenses: Time Components: Operational Speed: Operating Hours:

C-2 2-C C xidneppA Trucking – Ancillary Related Inputs Office space Warehouse space Land Lease Power Heating / Cooling Water Handling equipment Snow plowing equipment Safety equipment Administration staff Other workers Administration staff Other workers Administration staff Other workers Office space Warehouse space Workers’ compensation insurance Health insurance Licensing / Permits / Insurance Maintenance A N C IL LA R Y R EL A TE D IN PU TS Benefits and Bonuses: Wages: Number of Employees: Special Equipment: Utilities: Building / Land Costs: Cost Data Element W eb Se ar ch Tr ad e Pu bl ic at io n R ep or t In te rv ie w Co nv en ie n ce Sa m pl in g R an do m Su rv ey B ie n n ia l A n n u al Se m i-a n n u al M o n th ly W ee kl y Data Collection Frequency ( Preferred) Data Collection Technique ( Preferred, Method) Property insurance Other taxes & fees

C-3 3-C C xidneppA Trucking – Labor Related Inputs *For Overhead only “percentage” or “calculated” is needed, not both. Cost Data Element W eb Se ar ch Tr ad e Pu bl ic at io n R ep or t In te rv ie w Co nv en ie n ce Sa m pl in g R an do m Su rv ey B ie n n ia l A n n u al Se m i-a n n u al M o n th ly W ee kl y Data Collection Frequency ( Preferred) Data Collection Technique ( Preferred, Method) Driver Crew Drivers ($/hour or $/mile) Crew ($/hour or $/mile) Drivers Crew Drivers (annual cost) Crew (annual cost) Percentage* Calculated* Benefits and Bonuses: Wages: Number of Employees per Trip: LA BO R R EL A TE D IN PU TS Training / Safety: Overhead:

C-4 4-C C xidneppA Trucking – Equipment Related Inputs Cost Data Element W eb Se ar ch Tr ad e Pu bl ic at io n R ep or t In te rv ie w C o n v en ie n ce Sa m pl in g R an do m Su rv ey B ie n n ia l A n n u al Se m i-a n n u al M o n th ly W ee kl y Power unit Trailer Specialized equipment Special aftermarket equipment Power unit Trailer Specialized equipment Power unit Trailer Specialized equipment Power unit Trailer Power unit (miles) Trailer (miles) Specialized equipment (hours of service) Tires (miles) Power unit Trailer Specialized equipment Average Maintenance Costs: Average Service Life: Number of Miles Per Year: Lease / Purchase Payments: Estimated Salvage Value: Average Purchase Cost: Data Collection Frequency ( Preferred) Data Collection Technique ( Preferred, Method)

C-5 5-C C xidneppA Power unit Trailer Power unit Trailer Specialized equipment Tires (if separated) Power unit Trailer Sales tax Fuel tax Highway use tax Fuel ($/gallon) Oil ($/gallon) Tires ($/tire) Fuel (gallons) Oil (gallons) Power unit tires (# of tires) Trailer tires (# of tires ) Trip miles for single trailers Trip miles for double trailers Trailer Configuration Mileage: Consumption: Unit Costs: Taxes: Insurance / Licenses / Permits: Depreciation: Average Purchase Cost: EQ U IP M EN T R EL A TE D IN PU TS Cost Data Element W eb Se ar ch Tr ad e Pu bl ic at io n R ep or t In te rv ie w Co nv en ie n ce Sa m pl in g R an do m Su rv ey B ie n n ia l A n n u al Se m i-a n n u al M o n th ly W ee kl y Data Collection Frequency ( Preferred) Data Collection Technique ( Preferred, Method) Trip miles for triple trailers Cellular phone expenses (per month) Vehicle tracking expenses (per month) Monitoring Devices and Communication System Costs:

C-6 6-C C xidneppA RAIL Rail – General Cost Data Element W eb Se ar ch Tr ad e Pu bl ic at io n R ep or t In te rv ie w Co nv en ie n ce Sa m pl in g R an do m Su rv ey B ie n n ia l A n n u al Se m ia n n u al M o n th ly W ee kl y Length of haul Railroad supplied Privately Owned Single car movement Multi-car movement Unit Train movement Intermodal shipment Data Collection Technique ( Preferred, Method) Data Collection Frequency ( Preferred) G EN ER A L Length of Haul: Car Ownership: Train Type:

C-7 7-C C xidneppA Rail – Operational Inputs Number of engines Number of freight cars Car days loading/unloading Running car days Total car days in yard Car days loading/unloading Charge per car day for railroad owned car Trailer days per origination or termination event Switch engine minutes Empty miles per car day Loaded miles per car day Total miles per car day Car miles per switch Private freight car, car mile rental charge Way train miles including circuitry Average miles between interchanges Charge per car mile for railroad owned car Through train miles including circuitry Line haul miles per trailer day Unit train miles including circuitry Tons handled Average tare weight of an empty freight car Average gross tons for a unit train Average gross tons for a way train Average gross tons for a through train Average tare weight for trailer/container O PE R A TI O N A L IN PU TS Train Makeup: Time Components: Mileage Components: Load Components: Cost Data Element W eb Se ar ch Tr ad e Pu bl ic at io n R ep or t In te rv ie w Co nv en ie n ce Sa m pl in g R an do m Su rv ey B ie n n ia l A n n u al Se m ia n n u al M o n th ly W ee kl y Data Collection Technique ( Preferred, Method) Data Collection Frequency ( Preferred)

C-8 8-C C xidneppA Rail – Ancillary Related Inputs Cost Data Element W eb Se ar ch Tr ad e Pu bl ic at io n R ep or t In te rv ie w Co nv en ie n ce Sa m pl in g R an do m Su rv ey B ie n n ia l A n n u al Se m ia n n u al M o n th ly W ee kl y Office space Track Switches Building / Land / Infrastructure Costs: Data Collection Technique ( Preferred, Method) Data Collection Frequency ( Preferred) Bridges Culverts Yards Other buildings / structures Warehouse space Land Lease Power Heating / Cooling Water Handling equipment Snow plowing equipment Inspection vehicles Safety equipment Administration staff Other workers Administration staff ($/hour) Other workers ($/hour) Administration staff Other workers Office space Track Switches Bridges Culverts Yards Other buildings / structures Warehouse space Federal Employers’ Liability Act (FELA) Health insurance Property insurance Security equipment Other taxes & fees Wages: Benefits and Bonuses: Maintenance: Licensing / Permits / Insurance: A N C IL LA R Y R EL A TE D IN PU TS Utilities: Special Equipment: Number of Employees:

C-9 9-C C xidneppA Rail – Labor Related Inputs Cost Data Element W eb Se ar ch Tr ad e Pu bl ic at io n R ep or t In te rv ie w Co nv en ie n ce Sa m pl in g R an do m Su rv ey B ie n n ia l A n n u al Se m ia n n u al M o n th ly W ee kl y Data Collection Technique ( Preferred, Method) Data Collection Frequency ( Preferred) Engineer Crew Engineer ($/hour) N PU TS Number of Employees per Train: Wages: Crew ($/hour) Engineer Crew Engineer (annual cost) Crew (annual cost) Percentage* Calculated* LA BO R R EL A TE D I Benefits and Bonuses: Training / Safety: Overhead: *For Overhead only “percentage” or “calculated” is needed, not both.

C-10 01-C C xidneppA Rail – Equipment Related Inputs Cost Data Element W eb Se ar ch Tr ad e Pu bl ic at io n R ep or t In te rv ie w Co nv en ie n ce Sa m pl in g R an do m Su rv ey B ie n n ia l A n n u al Se m ia n n u al M o n th ly W ee kl y Data Collection Technique ( Preferred, Method) Data Collection Frequency ( Preferred) Locomotive Rolling stock Locomotive Rolling stock Locomotive Rolling stock Locomotive Rolling stock Locomotive Rolling stock Locomotive Rolling stock Locomotive Rolling stock Locomotive Rolling stock Fuel ($/gallon) Oil ($/gallon) Fuel (gallons) Oil (gallons) Communications and signals Energy Consumption: Monitoring Devices and Communication System Costs: EQ U IP M EN T R EL A TE D IN PU TS Average Purchase Cost: Estimated Salvage Value: Lease / Purchase Payments: Number of Miles Per Route: Average Service Life: Average Maintenance Costs: Depreciation: Insurance / Licenses / Permits: Energy Unit Costs:

C-11 11-C C xidneppA WATERWAYS Waterways – Operational Inputs Cost Data Element W eb Se ar ch Tr ad e Pu bl ic at io n R ep or t In te rv ie w Co nv en ie n ce Sa m pl in g R an do m Su rv ey B ie n n ia l A n n u al Se m ia n n u al M o n th ly W ee kl y Time to travel between terminals Time to load / unload boat / barge Wharf / dockage charges Steam ship charges Terminal charges Data Collection Technique ( Preferred, Method) Data Collection Frequency ( Preferred) O PE R A TI O N A L IN PU TS Time Components: Other Expenses:

C-12 21-C C xidneppA Waterways – Ancillary Related Inputs Cost Data Element W eb Se ar ch Tr ad e Pu bl ic at io n R ep or t In te rv ie w Co nv en ie n ce Sa m pl in g R an do m Su rv ey B ie n n ia l A n n u al Se m ia n n u al M o n th ly W ee kl y Office space Land Power Heating / Cooling Water Security guards Security systems Administration staff Other workers Administration staff Other workers Administration staff Other workers Office space Federal Employers’ Liability Act (FELA) Health insurance Property insurance User taxes (i.e., locks, etc.) Environmental regulations A N C IL LA R Y R EL A TE D IN PU TS Building / Land Costs: Utilities: Security Costs: Number of Employees: Wages: Benefits and Bonuses: Maintenance: Licensing / Permits / Insurance: Data Collection Technique ( Preferred, Method) Data Collection Frequency ( Preferred)

C-13 Appendix C C-13 Waterways – Labor Related Inputs Cost Data Element h c r a e S b e W e d a r T n o i t a c i l b u P t r o p e R w e i v r e t n I e c n e i n e v n o C g n i l p m a S m o d n a R y e v r u S l a i n n e i B l a u n n A l a u n n a i m e S y l h t n o M y l k e e W Operators (Captains & Pilots) Crew Operators (Captains & Pilots) ($/hour) Crew ($/hour) Operators (Captains & Pilots) Crew General benefits (i.e., food, etc.) R S T U P N I D E T A L E R Number of Employees: Wages: Benefits and Bonuses: Data Collection Technique ( Preferred, Method) Data Collection Frequency ( Preferred) Operators (Captains & Pilots) Crew (annual cost) Percentage* Calculated* *For Overhead only “percentage” or “calculated” is needed, not both. O B A L Training / Safety: Overhead:

C-14 Cost Data Element h c r a e S b e W e d a r T n o i t a c i l b u P t r o p e R w e i v r e t n I e c n e i n e v n o C g n i l p m a S m o d n a R y e v r u S l a i n n e i B l a u n n A l a u n n a i m e S y l h t n o M y l k e e W Data Collection Technique ( Preferred, Method) Data Collection Frequency ( Preferred) Towing vessels Barges Towing vessels Barges Towing vessels Barges Towing vessels Barges Towing vessels (hours) Barges Towing vessels (hours) Barges Towing vessels Barges Towing vessels Barges Equipment Licenses for operation Lock charges Fuel ($/gallon) Oil ($/gallon) Fuel (gallons/hour) Oil (gallons) Equipment tracking expenses (per month) Unit Costs: Consumption: Monitoring Devices and Communication System Costs: S T U P N I D E T A L E R T N E M P I U Q E Number of Pieces of Equipment: Average Purchase Cost: Estimated Salvage Value: Charters / Purchase Payments: Operating Days Per Year: Average Service Life: Average Maintenance Costs: Depreciation: Insurance / Licenses / Permits: Appendix C C-14 Waterways – Equipment Related Inputs

C-15 Appendix C C-15 TERMINALS Terminals – Gate Processing (GP) Cost Data Element / Data Source h c r a e S b e W e d a r T n o i t a c i l b u P t r o p e R w e i v r e t n I e c n e i n e v n o C g n i l p m a S m o d n a R y e v r u S l a i n n e i B l a u n n A l a u n n a i m e S y l h t n o M y l k e e W Inbound Outbound # of staff members working Average wages of staff members Benefits / bonuses for staff members Depreciation/maintenance cost-infrastructure Depreciation/maintenance cost-technology Data Collection Technique ( Preferred, Method) Data Collection Frequency ( Preferred) ) P G ( g n i s s e c o r P e t a G Time Spent at Gate: Personnel: Infrastructure / Technology:

C-16 Truck Train Forklift Conveyor # of pieces of a particular type of equipment Average time to complete an IM Average purchase cost Estimated salvage value Taxes Insurance / Licenses / Permits Operating costs Fuel or electricity consumption Average maintenance costs Depreciation Fuel cost Electricity cost Tire cost # of operators needed # of ground workers needed Operator time consumed for movement Ground worker time consumed for movement Wages for operators Wages for ground workers Benefits / bonuses for operators Benefits / bonuses for ground workers Training for operators Training for ground workers ) M I ( s t n e m e v o M l a n r e t n I Type of Equipment Used: Equipment - General: Equipment Fixed Costs: Equipment Variable Costs: Equipment Labor Costs: Cost Data Element / Data Source h c r a e S b e W e d a r T n o i t a c i l b u P t r o p e R w e i v r e t n I e c n e i n e v n o C g n i l p m a S m o d n a R y e v r u S l a i n n e i B l a u n n A l a u n n a i m e S y l h t n o M y l k e e W Data Collection Technique ( Preferred, Method) Data Collection Frequency ( Preferred) Appendix C C-16 Terminals – Internal Movements (IM)

C-17 Rail cars Trailers Yard crane Overhead crane Forklift Locomotive Truck # of pieces of a particular type of equipment Average time to complete S/O Average purchase cost Estimated salvage value Taxes Insurance / Licenses / Permits Operating costs Fuel or electricity consumption Average maintenance costs Depreciation Fuel cost Electricity cost Tire cost # of operators needed # of ground workers needed Operator time consumed for movement Ground worker time consumed for movement Wages for operators Wages for ground workers Benefits / bonuses for operators Benefits / bonuses for ground workers Training for operators Training for ground workers ) O / S ( g n i z i n a g r O / g n i t r o S Type of Equipment Used: Equipment - General: Equipment Fixed Costs: Equipment Variable Costs: Equipment Labor Costs: Containers Type of Sorting: Cost Data Element / Data Source h c r a e S b e W e d a r T n o i t a c i l b u P t r o p e R w e i v r e t n I e c n e i n e v n o C g n i l p m a S m o d n a R y e v r u S l a i n n e i B l a u n n A l a u n n a i m e S y l h t n o M y l k e e W Data Collection Technique ( Preferred, Method) Data Collection Frequency ( Preferred) Appendix C C-17 Terminals – Sorting / Organizing (S/O)

C-18 Special equipment Liquid Gantry crane Overhead crane Yard crane Forklift # of pieces of a particular type of equipment Average time to complete L/U Average purchase cost Estimated salvage value Taxes Insurance / Licenses / Permits Operating costs Fuel or electricity consumption Average maintenance costs Depreciation Fuel cost Electricity cost Tire cost # of operators needed # of ground workers needed Operator time consumed for movement Ground worker time consumed for movement Wages for operators Wages for ground workers Benefits / bonuses for operators Benefits / bonuses for ground workers Training for operators Training for ground workers ) U / L ( g n i d a o l n U / g n i d a o L Type of Equipment Used: Equipment - General: Equipment Fixed Costs: Equipment Variable Costs: Equipment Labor Costs: Ship Barge Truck Rail cars Containers Trailers Dry bulk Mode of Transportation Being Loaded / Unloaded: Type of Commodity Being Loaded / Unloaded: Cost Data Element / Data Source h c r a e S b e W e d a r T n o i t a c i l b u P t r o p e R w e i v r e t n I e c n e i n e v n o C g n i l p m a S m o d n a R y e v r u S l a i n n e i B l a u n n A l a u n n a i m e S y l h t n o M y l k e e W Data Collection Technique ( Preferred, Method) Data Collection Frequency ( Preferred) Appendix C C-18 Terminals – Loading / Unloading (L/U)

C-19 Fence and gate costs Security guards Security systems Snow plowing equipment Safety equipment Administration staff Other workers Administration staff Other workers Administration staff Other workers Office space Warehouse space Workers' compensation insurance Health insurance Property insurance A N C IL LA R Y R EL A TE D IN PU TS Special Equipment: Number of Employees: Wages: Benefits and Bonuses: Maintenance: Licensing / Permits / Insurance: Office space Warehouse space Land Lease Maintenance facilities Power Heating / Cooling Water Building / Land Costs: Utilities: Security Costs: Cost Data Element / Data Source h c r a e S b e W e d a r T n o i t a c i l b u P t r o p e R w e i v r e t n I e c n e i n e v n o C g n i l p m a S m o d n a R y e v r u S l a i n n e i B l a u n n A l a u n n a i m e S y l h t n o M y l k e e W Data Collection Technique ( Preferred, Method) Data Collection Frequency ( Preferred) Appendix C C-19 Terminals – Ancillary Related Inputs

Abbreviations and acronyms used without definitions in TRB publications: A4A Airlines for America AAAE American Association of Airport Executives AASHO American Association of State Highway Officials AASHTO American Association of State Highway and Transportation Officials ACI–NA Airports Council International–North America ACRP Airport Cooperative Research Program ADA Americans with Disabilities Act APTA American Public Transportation Association ASCE American Society of Civil Engineers ASME American Society of Mechanical Engineers ASTM American Society for Testing and Materials ATA American Trucking Associations CTAA Community Transportation Association of America CTBSSP Commercial Truck and Bus Safety Synthesis Program DHS Department of Homeland Security DOE Department of Energy EPA Environmental Protection Agency FAA Federal Aviation Administration FHWA Federal Highway Administration FMCSA Federal Motor Carrier Safety Administration FRA Federal Railroad Administration FTA Federal Transit Administration HMCRP Hazardous Materials Cooperative Research Program IEEE Institute of Electrical and Electronics Engineers ISTEA Intermodal Surface Transportation Efficiency Act of 1991 ITE Institute of Transportation Engineers MAP-21 Moving Ahead for Progress in the 21st Century Act (2012) NASA National Aeronautics and Space Administration NASAO National Association of State Aviation Officials NCFRP National Cooperative Freight Research Program NCHRP National Cooperative Highway Research Program NHTSA National Highway Traffic Safety Administration NTSB National Transportation Safety Board PHMSA Pipeline and Hazardous Materials Safety Administration RITA Research and Innovative Technology Administration SAE Society of Automotive Engineers SAFETEA-LU Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users (2005) TCRP Transit Cooperative Research Program TEA-21 Transportation Equity Act for the 21st Century (1998) TRB Transportation Research Board TSA Transportation Security Administration U.S.DOT United States Department of Transportation

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TRB’s National Cooperative Freight Research Program (NCFRP) Report 22: Freight Data Cost Elements identifies the specific types of direct freight transportation cost data elements required for public investment, policy, and regulatory decisionmaking. The report also describes and assesses different strategies for identifying and obtaining the needed cost data elements.

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