National Academies Press: OpenBook

Overview of Airport Fueling Operations (2015)

Chapter: Appendix S - Sample Product Receipt Record Explanation of Terms Form

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Page 105
Suggested Citation:"Appendix S - Sample Product Receipt Record Explanation of Terms Form." National Academies of Sciences, Engineering, and Medicine. 2015. Overview of Airport Fueling Operations. Washington, DC: The National Academies Press. doi: 10.17226/22141.
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Suggested Citation:"Appendix S - Sample Product Receipt Record Explanation of Terms Form." National Academies of Sciences, Engineering, and Medicine. 2015. Overview of Airport Fueling Operations. Washington, DC: The National Academies Press. doi: 10.17226/22141.
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Page 106
Page 107
Suggested Citation:"Appendix S - Sample Product Receipt Record Explanation of Terms Form." National Academies of Sciences, Engineering, and Medicine. 2015. Overview of Airport Fueling Operations. Washington, DC: The National Academies Press. doi: 10.17226/22141.
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105 APPENDIX S Sample Product Receipt Record Explanation of Terms Form Form courtesy of AvFuel Corporation. Used with permission. Product Receipt Record Explanation of Terms Facility Name: FBO or Flight Department Name Avfuel Customer #: Your Avfuel Customer Code Tank#: Number of the tank this record is for in case of multiple tanks for 1 product. Tank Size: Total Capacity of Tank. Month: Month this record is being filled out. If you receive more than 6 loads in 1 month denote that if this sheet is the first or second of 2 (ex: 1 of 2, 2 of 2). Type of Product: Which product is being received on this form? (Avgas, Jet A, Jet A with FSII, JP8, JP5). Receipts / BOL #: Bill of Lading (BoL) or Manifest number for the load being received. BEFORE UNLOADING Date: Date each load is received. Fire Equipment Operable and Ready: Check that fire extinguishers are present and in operable condition. Storage Tank Gauge, Inches: Physically stick the tank with driver present and record the result in inches for before delivery inventory. Storage Tank Contents, Gallons: Use a sticking or strapping chart to convert inches from the above entry into starting gallons in the tank Storage Tank Available Capacity, Gallons: Tank size minus storage tank contents, gallons. Vol. Ordered vs. Available Space OK?: Is the amount of fuel ordered less than the space available calculated above? (Remember that tanks should not be filled to more than 95% liquid capacity to allow for expansion) DO NOT receive the fuel load if you do not have the capacity to hold the entire load. Drain Storage Tank Sump: Sump the product tank that you are receiving the fuel into in order to verify it is free of contaminants. Drain Filter/Separator sump: Sump the filter separator that the fuel will be received through under pressure in order to verify it is free of contaminants. Condition of Offload Hose: Inspect the hose being used to transfer the product from the transport to your tank. It should be clean and in good condition with no visible residue, cracks, or worn spots. Align All Valves for Receipt: Position valves to receive product then connect vapor recovery hose as needed. INSPECTING THE TRANSPORT Bond /Ground Transport: Bond transport truck to Fuel farm. Ground if required locally. Transport Name & Truck #: Name of the Trucking company that has brought this load of fuel and the Truck number that carried it (should be on BoL). Product Verified: Physical confirmation that the transport is carrying the product indicated on the BoL. 100LL Avgas is Blue, Jet Fuel is colorless to straw or amber. Truck Capacity-Gallons: Transports available capacity. BOL Gallons- Gross: Gross gallons indicated on the BoL or Manifest. BOL Gallons-Net: Net gallons indicated on the BoL or Manifest. No Visible Debris or Water in Truck: Visually check the transport tank from the top of the transport truck through the manway. Product Sample Clear & Bright: Using a White Bucket, have the driver take a sample from each of the compartments of the transport truck after letting the truck settle with Internal Valves open for 10 minutes. Verify the sample is clear (absence of particulates) and bright (absence of water).

106 API Gravity Corrected to 60° F: Test the fuel sample for API Gravity. Calculate the API Gravity to 60° F. Enter the result here. API Observed Fuel Temperature: Record the observed temperature of the fuel sample from the API gravity test in °F. FSII Concentration: Perform a Refractometer (B/2 kit) field test for proper concentration of Fuel System Ice Inhibitor additive. Results should be between 0.1-0.15% volume. UNLOADING Time Unloading Started: Record the time that the fuel transfer was started. Unload: Connect transport delivery hose to start unloading the transport. Someone from the FBO AND the transport driver should remain for the entire fuel transfer. Differential Pressure Filter/Separator: Record the maximum differential pressure that occurs during the fuel delivery. AFTER UNLOADING Check All Truck Compartments for Empty: Visually verify that each compartment that fuel was received from is empty from the top of the transport truck through the manway. Close Unloading Valves-Realign to Use: Reposition valves on the fuel farm to allow for delivery of fuel. Uncouple Transport: Detach the product hose, vapor recovery hose, and bonding/grounding wire from the transport (bonding wire last). Drain Filter/Separator Sump: Sump the filter /separator to make sure there are no contaminants from the transfer process. Drain the Storage Tank Sump: Sump the storage tank sump to verify there were no contaminants transferred to the storage tank. Storage Tank Gauge, Inches: Physically stick the tank with driver present and record the result in inches for after delivery inventory. Storage Tank Contents, Gallons: Use a sticking or strapping chart to convert inches to gallons of product in the tank. Time Unloading Completed: Record the time that the fuel transfer and inventorying was completed. Sign the BoL or Manifest accepting load for quantity and quality. Time Tank Ready to Dispense Fuel: Record the time the tank will be ready to dispense fuel (1 hour per foot of product received). Secure Tank Outlets and Storage Area: Resecure the fuel farm and all fuel farm outlets (i.e. close the gate, cap and lock sumps). Person Receiving and Cleaning, Initials: The person receiving the fuel initials this block. Remarks: Record remarks of anything out of the ordinary that happened during fuel delivery.

Abbreviations used without definitions in TRB publications: A4A Airlines for America AAAE American Association of Airport Executives AASHO American Association of State Highway Officials AASHTO American Association of State Highway and Transportation Officials ACI–NA Airports Council International–North America ACRP Airport Cooperative Research Program ADA Americans with Disabilities Act APTA American Public Transportation Association ASCE American Society of Civil Engineers ASME American Society of Mechanical Engineers ASTM American Society for Testing and Materials ATA American Trucking Associations CTAA Community Transportation Association of America CTBSSP Commercial Truck and Bus Safety Synthesis Program DHS Department of Homeland Security DOE Department of Energy EPA Environmental Protection Agency FAA Federal Aviation Administration FHWA Federal Highway Administration FMCSA Federal Motor Carrier Safety Administration FRA Federal Railroad Administration FTA Federal Transit Administration HMCRP Hazardous Materials Cooperative Research Program IEEE Institute of Electrical and Electronics Engineers ISTEA Intermodal Surface Transportation Efficiency Act of 1991 ITE Institute of Transportation Engineers MAP-21 Moving Ahead for Progress in the 21st Century Act (2012) NASA National Aeronautics and Space Administration NASAO National Association of State Aviation Officials NCFRP National Cooperative Freight Research Program NCHRP National Cooperative Highway Research Program NHTSA National Highway Traffic Safety Administration NTSB National Transportation Safety Board PHMSA Pipeline and Hazardous Materials Safety Administration RITA Research and Innovative Technology Administration SAE Society of Automotive Engineers SAFETEA-LU Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users (2005) TCRP Transit Cooperative Research Program TEA-21 Transportation Equity Act for the 21st Century (1998) TRB Transportation Research Board TSA Transportation Security Administration U.S.DOT United States Department of Transportation

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TRB’s Airport Cooperative Research Program (ACRP) Synthesis 63: Overview of Airport Fueling Operations explores airport fueling system operations at all sizes of airports. The report describes fueling standards and regulations, common operations and components, and serves as a reference for a number of fueling processes and procedures. On-airport fueling systems and components are the main focus of the report.

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