FEMA and FHWA Emergency Relief Funds Reimbursements to State Departments of Transportation (2015)

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322 APPENDIX H VTrans Checklists FHWA ER Submittal Checklist Disaster #: VT11-2 DDIR #: Grantee: VTrans Grant#: ER_____ Town: DDIR Estimate: DDIR Actual: VTrans Project Manager: 180 Day Period End Date: 2-23-12 Town Section: Yes No N/A 1. All invoices and timesheets from town properly authorized (signed) 2. Verified no tax included on any of the receipts 3. Proof of payment from town to contractors (minimum check # & date paid) 4. Verified “Work Performed” dates when determining % reimbursement 5. Verified all calculations on backup documentation are correct 6. Verified no markup on materials purchased by town 7. Markup on contractors’ materials limited to 10% or less 8. Paperwork organized in order of FHWA Spreadsheet 9. Clearly mark items for reimbursement on invoices (ex. Highlight) 10. Clearly Mark “Final Invoice” on last invoice to State. 11. TA-65 Signature on Behalf of Town:_____________________________________Date:_________________ Project Manager Section: 1. Completely fill out VTrans FHWA Payment Submission Sheet 2. Reviewed all supporting documentation for compliance (see above) VTrans Project Manager Signature:________________________________Date:_________________ Reviewer Signature: __________________________________________Date:_________________

323 Other Comments:

324 CONSTRUCTION CHECKLIST Invita on for Bids: 1. adverse for bids for a minimum of three weeks 2. hold a public bid opening at a specified date and me 3. summarize and analyze bid results with a statement of intent relave to the bid award 4. Confirm that apparent low bidder was responsive and responsible Award and execu on of construc on contract: 5. municipality executes contract with low bid contractor 6. pre-construcon conference held with appropriate pares Project Construc on: 7. oversight by municipality (construcon inspector) 8. proposed waste, borrow & staging areas approved by VTrans 9. shop drawing submi‡al & review if appropriate 10. materials sampling, tesng and cerficaon 11. project final inspecon Comple on & Acceptance: 12. submi‡al of project cerficaon & acceptance form 13. submi‡al & payment of final invoice

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