Model Mutual Aid Agreements for Airports (2013)

Below is the uncorrected machine-read text of this chapter, intended to provide our own search engines and external engines with highly rich, chapter-representative searchable text of each book. Because it is UNCORRECTED material, please consider the following text as a useful but insufficient proxy for the authoritative book pages.

39 APPENDIX D Actual Mutual Aid Agreements Sample 4. City of Bismarck Municipal Airport and Fargo Municipal Airport Authority Mutual Aid Agreement (2010) MUTUAL AID AGREEMENT Dated this day of ___, 2011. Bismarck Municipal Airport Dated this ____ day of May, 2011 Fargo Municipal Airport Authority 4. Either party to this agreement may at any time withdraw from further participation in this Agreement by giving 30 days prior written notice of termination to the other party. This Agreement is independent of any written agreements with other political subdivisions or agencies. The terms used in this Agreement are as defined in Chapter 37-17.1 of the North Dakota Century Code. 3. With the exception of volunteers, the parties to this Agreement shall continue to provide the same salaries and benefits to their employees who are assigned to render assistance to another city in performance of this Agreement as that employee would receive if on-duty within their own jurisdiction. If emergency grant funds or other assistance becomes available to the requesting city, the requesting city shall reimburse the assisting city, whether paid or volunteer within their own jurisdiction, on an equitable basis at rates consistent with the policies of the agencies or entities providing emergency grant funds or other reimbursement assistance, for costs incurred by the assisting city for salaries and benefits. Costs for repairs and maintenance of equipment shared, used, or expended while rendering assistance under this Agreement will be borne by the city owning the equipment unless emergency grant funds or other assistance become available. Personnel of an assisting city who sustain injury or death in the course of their employment are entitled to all applicable benefits normally available to personnel while performing duties for their city. 2. The Incident Command System must be used. All qualifications and certifications of responding individuals shall be recognized. The Incident Commander may request mutual aid by any expeditious means and is responsible for all resources assigned to or responding to an incident. The individual in charge of an assisting city’s personnel and equipment shall notify the Incident Commander upon arrival and shall retain the ability to withdraw personnel or equipment upon notification to the Incident Commander. An assisting city withdrawing from an emergency response operation is not liable for damage to the requesting city. 1. The Airport official or other approved designee of an assisting city shall have the authority in an emergency to determine whether personnel and/or equipment shall be sent beyond the jurisdiction of the assisting city. It is the intention of this Agreement to vest in each party the sole right to determine when its needs will permit it to respond to a call by the other city. It is further agreed that any city failing to respond shall not be liable for damage to the requesting city. Now, therefore, Bismarck hereby agrees that its Airport personnel will render mutual aid to Fargo and Fargo hereby agrees that its Airport personnel will render mutual aid to Bismarck in an emergency situation under the following conditions: Whereas, the City of Bismarck Municipal Airport (Bismarck) and Fargo Municipal Airport Authority (Fargo) anticipate a demand for mutual aid and cooperation in the use of their Airport personnel and equipment during times of emergency;

40 Sample 5. Chisholm-Hibbing Airport Authority and City of Hibbing Letter of Agreement (2010) CHISHOLM-HIBBING AIRPORT AUTHORITY (CHAA) AND CITY OF HIBBING (CITY) LETTER OF AGREEMENT EFFECTIVE: 2 010 SUBJECT: AIRPORT EMERGENCY SERVICE PURPOSE. The purpose of this agreement is to prescribe procedures to be used, to the extent practicable, in the event of an emergency, actual or potential, on the Range Regional Airport (Airport) during the hours that the Airport is operational. 1. CANCELLATION. This Letter of Agreement supersedes any previous letter or agreement that may have been in place prior to the date of this Agreement. 2. SCOPE. In the event of an aircraft accident, bomb threat, or other emergency, actual or potential, on or in the vicinity of the Range Regional Airport, Chisholm–Hibbing Airport Authority (CHAA) personnel will alert emergency equipment when any of the following request such action: a. An airport tenant or patron. b. The pilot of the aircraft concerned. c. The operator/owner of the aircraft or his/her representative. d. A representative of airport management. The Airport will automatically be closed when: a. City emergency response equipment responds to any emergency which requires travel on the designated Movement Area (airfield runways/taxiways). b. Any aircraft accident or incident, or other emergency, occurs on, or in the vicinity of, the Airport to which CHAA Aircraft Rescue and Firefighting equipment responds. The Airport will remain closed until Duluth Air Traffic Control Tower personnel and emergency response personnel have received authorization from the airport manager or designated representative to open partial or complete areas of the Airport. In cases of minor incidents, telephone permission will be allowed. The type and amount of equipment and number of personnel responding to the emergency will be determined by the Incident Commander. After receiving the notification of the emergency, the personnel operating the equipment will be responsible for handling the emergency. 3. RESPONSIBILITIES. a. Airport Operator: It will be the responsibility of CHAA personnel to: (1) Alert emergency response personnel in accordance with established procedures for: (a) Each of the three types of alert classifications listed below in paragraph 4.a.(1)(a) through(c). (b) Any other Airport emergency, actual or potential, which comes to the attention of CHAA personnel. (2) Ensure that at least one on-scene individual/vehicle maintains two-way radio communications with the Duluth Air Traffic Control and Unicom (local) Airport traffic. (3) Provide training to emergency response personnel regarding the operation of vehicles on the Airport Movement Area, to include the use of two-way radios and updates of airfield conditions that may affect vehicle routes. (4) Provide City Emergency Management the Airport’s air carrier schedule. (5) In coordination with the City, as appropriate, develop and maintain necessary emergency plans and procedures.

41 b. City Emergency Management: It will be the responsibility of the City Emergency Management personnel to: (1) Provide and maintain response equipment and personnel in accordance with established procedures for: (a) Each of the three types of alert classifications listed below in paragraph 4.a.(1)(a) through (c). (b) Any other Airport emergency, actual or potential, which comes to the attention of City personnel. (2) Ensure response personnel are trained and familiar with Airport access routes, Airport gate access procedures, and airfield driving procedures. (3) Ensure response personnel meet the basic emergency medical services training requirements of Federal Aviation Administration Part 139.319 (i) (4). (4) In coordination with the CHAA, as appropriate, develop and maintain necessary emergency plans and procedures. 4. PROCEDURES. a. Aircraft Emergencies: (1) Classifications: (a) ALERT I: Potential minor emergency; City equipment requested on standby positions. Airport not closed unless City equipment responds to the designated Movement Area. The CHAA will: (i) Notify designated emergency response personnel in accordance with established procedures (9-1-1, radio, pager, cell phone, etc.). (ii) Notify airport manager or designated representative. (iii) Notify aircraft operator/owner or designated representative, if able. The City will: (iv) Notify City when incident is cancelled. (v) Ensure adequate level of emergency response equipment and personnel are placed on standby positions. (b) ALERT II: Potential major emergency; aircraft has fire on board, faulty landing gear, no hydraulic pressure, etc. Airport is closed after aircraft lands. The CHAA will: (i) Notify emergency response personnel in accordance with established procedures (9-1-1, radio, etc.) (ii) Notify airport manager or designated representative. (iii) Notify aircraft operator/owner or designated representative, if able. (iv) Provide appropriate ground control directives to responding emergency vehicles, as needed. (v) To the extent practicable, keep other aircraft and ground vehicle operators clear of the area involved in the emergency. (vi) The CHAA will inspect the airfield prior to the airport manager re-opening the Airport to aircraft operations. (i) Respond to the Airport with equipment determined by Incident Commander. This may typically include 1—1,000 gallon pumper and crew, 1—ambulance and crew, 1—law enforcement vehicle and officer. (ii) Ensure adequate level of emergency response equipment and personnel are placed on standby positions in the event the incident esc alates to an Alert III. (iii) Hospitals, area fire departments and ambulance companies on standby if required (9-1-1 function). The City will:

42 (c) ALERT III: Aircraft involved in an actual accident on or near the Airport. Airport is closed if any emergency equipment must traverse the Airport to reach scene. The CHAA will: (i) Notify emergency response personnel in accordance with established procedures (9-1-1, radio, pager, cell phone, etc.) (ii) Close the airport. (iii) Notify airport manager or assistant manager. (iv) Notify aircraft operator/owner or his or her representative, if able. (v) Provide appropriate ground control directives to responding emergency vehicles, as needed. (vi) Control the movement of aircraft and vehicles on the Movement Area to permit emergency response vehicle access to/from the accident area. The movement of emergency vehicles will take priority over that of taxiing aircraft until the emergency condition has ended. (vii) The CHAA will inspect the airfield prior to the airport manager re-opening the Airport to aircraft operations. The City will: (i) Respond to the Airport with equipment determined by Incident Commander. This may typically include 2—1,000 gallon pumpers and crew, 2—ambulances and crew, 2—law enforcement vehicles and officers. (ii) Area fire departments and ambulance companies will be told to respond if required (9-1-1 function). (iii) Mass casualty response will be ordered if required. (2) Information. The CHAA will provide the following information to emergency response personnel whenever possible: (a) Aircraft identification. (b) Aircraft type. (c) Nature of emergency. (d) Estimated time of arrival. (e) Landing runway. (f) Number of persons on board (crew and passengers). (g) Amount of fuel on board. (h) Type and location of dangerous cargo on board. (i) Type and location of any animals on board. (3) Bomb threat, hijack, dangerous cargo, and other emergencies. Any time CHAA personnel become aware of an actual or potential situation which may present a threat to the health and safety of the public, The CHAA will: (a) Notify designated emergency response personnel in accordance with established procedures (9-1-1, radio, etc.). (b) Notify airport manager or designated representative. (c) Notify aircraft operator/owner or designated representative, if able. (d) Close the Airport to all traffic except the target aircraft. (e) Direct the target aircraft to the designated search area. (f) Standby to assist in communications, if requested. (g) Control the movement of aircraft and vehicles on the Movement Area to permit access to/from the designated search area. The movement of emergency vehicles will take priority over that of taxiing aircraft until the emergency condition has ended. The City will: (h) Respond to the Airport with equipment determined by Incident Commander. This may typically include 2—law enforcement vehicles and officers, hazardous materials response crew. (i) Ensure adequate level of emergency response equipment and personnel are placed on standby positions in the event the incident escalates. Original signed by: Emergency Services Manager, City of Hibbing Airport Manager, Chisholm-Hibbing Airport Authority

43 Sample 6. Chennault International Airport Authority—Northrop Grumman Technical Services, Inc. Memorandum of Understanding (2010) MEMORANDUM OF UNDERSTANDING This Memorandum Of Understanding (MOU) dated, 25 October 2010, is entered into by Northrop Grumman Technical Services, Inc., Lake Charles, Louisiana, and Chennault International Airport Authority (“CIAA”), Lake Charles, Louisiana, for the sole purpose of providing a mutual understanding of section 19.2 of Amendment No.2 to the restatement of the sublease between Chennault International Airport Authority and Northrop Grumman Systems Corporation for the premises located at Chennault International Airport, Lake Charles, Louisiana. Background: During the last Government Flight Representative GFR Survey, an observation was made by the GFR requesting Northrop Grumman and Chennault International Airport Authority develop a written agreement detailing ARFF responsibilities in accordance with National Aerospace Standard 3306, (NAS 3306 attached). For this reason, the following responsibilities are being listed: Responsibilities: 1. CIAA maintains active fire protection and fire prevention program 24 hours a day, seven days a week in accordance with FAR 139.315/317/319 requirements and/or the August 13, 2009 Revision 2 NAS 3306 paragraph 5.3.5 2. All aircraft flying activities will be supported as follows: • • • From 30 minutes prior to takeoff and until 30 minutes after takeoff 15 minutes prior to landing until 10 minutes after the aircraft is secured in parking after landing During all touch and go landings and high speed taxi tests 3. CIAA shall provide a full complement of ARFF support for hazardous operations including but not limited to hot work on aircraft (welding), in accordance with NAS 3306 table 5-1. 4. The first engine runs of newly installed engines are monitored by a minimum of one (I) ARFF vehicle, staffed by four (4) persons. 5. During periods where a hangar fire suppression system is inoperative, CIAA Fire Department will be notified and a single ARFF vehicle manned with four fire fighters will be stationed in the immediate vicinity of the hangar. 6. All flight activities are monitored in accordance with NAS 3306. Vehicles are pre-positioned to enhance response times and all vehicles maintain communications with the aircraft or Air Traffic Control Tower (ATCT) ground control. After notification of the intent to taxi, the Fire Department shall maintain communications capabilities with the aircraft or Air Traffic Control Tower control tower, until the aircraft has landed and the aircraft is inside the Northrop Grumman leased property and the engines have been shutdown. 7. Whenever possible, Northrop Grumman will provide the CIAA Fire Fighting services and CIAA Operations a 48 hour advance notice of activities requiring additional ARFF support. 8. All additional support services to meet the intent of NAS 3306 in support of the KC-10 and E-SC Joint Stars will be billed as an over and above charge for the additional equipment and personnel. There is a minimum call in charge of four hours for all personnel called in. The rate consists of the following: a. Duty vehicle free b. A labor charge of $80 dollars each per hour for vehicles 2 and 3 called out for operational support (standard minimum of 4 hour charge regardless of short duration). Eighty dollars will be charged for each additional hour. c. A charge of $50 dollars an hour will be levied for ARFF vehicle engine runtime in excess of normal Index A ARFF operations. Fifty dollars an hour will be charged only when vehicles engines are running to support an augmented event. 9. These charges apply to each separate aircraft event regardless of type aircraft or subcontractor under the direct scope of Northrop Grumman. 10. CIAA Fire Fighting Department shall expedite the invoicing of each event to CIAA Finance Director for immediate submission to Northrop Grumman Finance Department. This MOU is written to detail ARFF responsibilities and in no way changes existing responsibilities as described in the Sublease and attached NAS 3306 document. TERMS: This MOU will become effective on the date signed by the parties and shall remain in effect until December 2015. The MOU will be reviewed each year to incorporate any necessary changes. Persons authorized to receive notice pursuant to this MOU are the following or their successors: Signatories for Chennault International Airport Authority For Northrop Grumman Technical Services