Incident Command System (ICS) Training for Field-Level Supervisors and Staff (2016)

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9/5/2015 ICS for Transportation Field Personnel: Safety 166 Communications Incident Command System for Field Transportation Personnel ICS for Transportation Field Personnel: Communications 8 Questions? ICS for Transportation Field Personnel: Safety 7

9/5/2015 ICS for Transportation Field Personnel: Safety 167 Incident Commander Safety Officer PIO Liaison Officer Planning/ Intel Chief Logistics Chief Operations Chief Finance/ Admin Chief Communications in ICS ICS for Transportation Field Personnel: Communications 10 Communications in ICS • Day to day operations • Mobile radios in vehicles • Hand held radios • Cell phones ICS for Transportation Field Personnel: Communications 9

9/5/2015 ICS for Transportation Field Personnel: Safety 168 Communications in ICS • Disaster communications technologies • Text messaging • Satellite phones • Portable repeaters • Satellite dispatch radios • Transportable satellite stations • Portable Wi‐Fi systems • Amateur radio ICS for Transportation Field Personnel: Communications 12 IC Safety PIO Liaison Plans Logs Ops F/A IAP: ICS 205 Communications Unit: ICS 205A Communications in ICS ICS for Transportation Field Personnel: Communications 11

9/5/2015 ICS for Transportation Field Personnel: Safety 169 IC Safety PIO Liaison Plans Logs Ops F/A IAP: ICS 205 Communications Unit: ICS 205A Communications in ICS ICS for Transportation Field Personnel: Communications 14 Communications in ICS ICS for Transportation Field Personnel: Communications 13

9/5/2015 ICS for Transportation Field Personnel: Safety 170 Incident Command System for Field Transportation Personnel ICS for Transportation Field Personnel: Collaboration 16 Questions? ICS for Transportation Field Personnel: Communications 15

9/5/2015 ICS for Transportation Field Personnel: Safety 171 Collaboration with Other Professions • Transportation personnel may • Start Incident Command • First on scene • Transportation-only event • Join Incident Command ICS Ops UnifiedCommand • Agency L iaison • Tech specialist • Ops or L ogistics • Join Unified Command • Multiple agencies with equal responsibility for the outcome ICS for Transportation Field Personnel: Collaboration 18 Collaboration with Other Professions • Disasters require collaboration among many emergency response organizations to help the victims • L aw enforcement • Fire • EMS • Transportation ICS for Transportation Field Personnel: Collaboration 17

9/5/2015 ICS for Transportation Field Personnel: Safety 172 Collaboration with Other Professions • Joining existing Incident Command • As Agency Liaison • As Technical Specialist • In Operations • In Logistics • Accept IC from another agency ICS for Transportation Field Personnel: Collaboration 20 Collaboration with Other Professions • Starting incident command • First on the scene • Turn over to other profession • Transportation‐only event • Planned event ICS for Transportation Field Personnel: Collaboration 19

9/5/2015 ICS for Transportation Field Personnel: Safety 173 Collaboration with Other Professions • ICS provides the framework for collaboration. • “ A successfully managed multiagency incident will occur only when the participating agencies’ personnel have confidence in each other’s competencies, authorities, responsibilities and limitations as they relate to the incident.” • FEMA FOG, 2010, p. 6-3. ICS for Transportation Field Personnel: Collaboration 22 Collaboration with Other Professions • Unified Command • All professions have an equal role in developing the Common Objectives for the Incident Action Plan (IAP) • “ Unified Command is a team effort that allows all agencies with jurisdictional responsibility for an event… to participate in the management of the incident. Developing… a common set of incident objectives… without losing… authority, responsibility or accountability.” FEMA FOG, 2010, p. 6-2. ICS for Transportation Field Personnel: Collaboration 21

9/5/2015 ICS for Transportation Field Personnel: Safety 174 Collaboration with Other Professions Q UESTIONS? ICS for Transportation Field Personnel: Collaboration 23

175 State DOT District X Briefing Training: Topic (substitute name of topic) Date Evaluation 5= Completely agree 1= Completely disagree Please circle your responses for 1, 3 and 5 Use the back side for extra space for any question, or for additional comments 1. The briefing was useful for me in my State DOT role: 5 4 3 2 1 2. The most useful thing I learned at today’s ICS seminar was: 3. Today’s briefing seminar provided useful information for working effectively in an ICS event. 5 4 3 2 1 Important thing (s) that should be added for future training: 4. What should be eliminated from future briefing training?

176 CHAPTER 8: DISCUSSION-BASED SCENARIOS WITH INSTRUCTOR NOTES

177 Sponsoring Agency Logo NCHRP 20‐59(30) ICS for Field‐Level Transportation Supervisors and Staff Sponsored by State Department of Transportation Discussion‐Based Training Scenarios with Instructor Notes

178 Scenario: Wildland Fire DOT Joins ICS It is September 10 at 10:00 am. There is a wildland fire burning in Hilly County near the town of Foresthill off Yankee Jims Road. Fire personnel from ten agencies have responded to the fire, and State Fire Department is the Incident Commander. They have reopened an old fire camp to support operations but access is limited. You have been assigned to join State Fire Department at their command post. Your mission is to repair a temporary road to the fire camp in support of fire operations. The existing dirt road has not been used for over twenty years and it is overgrown with brush. The area has already been surveyed and the track of the old road is visible in some sections. Your job is to restore the road for use by heavy fire equipment. You will be joining the existing Pollock Pines Incident. The DOT Task Force includes two Senior Superintendents, and field crews and supervisors sufficient to operate heavy equipment for 2 12‐hour shifts each day. The Task Force has its own grader, roller, back hoe, light unit and generator. Each vehicle is on its own trailer pulled by a truck. It will need fuel for all the vehicles after the first shift. There are 18 people in the Task Force who will have to be fed and housed during the road building operation. Discussion: [Note to Instructor: If possible set up a table with appropriate small vehicles to represent the Incident Command Post, the Staging Area, the track that will become a road, the camp area, and the main road with the designated DOT vehicles. Include a motel and restaurant down the main road. Encourage students to move the vehicles around during the discussion to reflect the actions they would take. For example, they should park all the heavy equipment in Staging for the night. Do they have space in the superintendents’ sedans for the people who were in the trucks moving the heavy equipment? If not, how will they get to lodging and food?]

179 1. Where do you go when you get to Yankee Jim Road? It is getting too dark to survey the camp road tonight. [Discuss the need to go to the Command Post to Check‐In. This Task Force will check in as a unit, with each of the senior superintendents completing one T card for each shift of the DOT Task Force with all the names and contact information for the personnel on each shift and all the shared equipment. Since they are not immediately assigned due to darkness they will park the heavy equipment in Staging and take the personnel for food and lodging.] 2. How will you get food and lodging for tonight? [Discuss the role of check‐in for getting integrated into the fire camp system. If the fire camp is inaccessible which options do you have for tonight? Does one of the superintendents have a DOT credit card authorized to pay for food and lodging for tonight? Discuss the role of Finance/Administration for getting DOT reimbursed for lodging and food. How will they move the 18 DOT Task Force members?] 3. How will you get fuel for the road building equipment, which needs diesel? For the trucks that need gas? For the lighting trailer generator that needs diesel? [Discuss the role of Logistics for getting needed supplies and equipment.]

180 Scenario: Hurricane State DOT as a Technical Specialist in Operations Hurricane Lulu has developed from a tropical storm into a Category 2 hurricane as it passed over Cuba. Florida has been hit with 120 mile per hour winds and driving rain as the hurricane passed through, and the storm, which is over 500 miles in diameter, has already begun to cause storm surge, flooding and wind damage in your state. Your state’s emergency operations center has been activated, mandatory evacuations of the coast have been underway for several hours, and the State Highway System has traffic jams along most routes moving away from the coast. One of these State Highway System routes is the main street of Leafville, where your State DOT Maintenance District headquarters is located. Leafville, a community of 10,000 people, 25 miles from the coast, has declared a state of emergency for the impending storm, and begun the evacuation of low lying areas of the community to a shelter at the high school. The high school is located one block from the town’s Main Street, which is US Route X, and part of the State Highway System. There are no interstates in the area. Traffic is beginning to build up in the community as residents leave their homes with multiple vehicles per household, heading for the high school shelter, and some feeder streets are clogged. Residents are fearful and driving aggressively. The local streets department director is new to the area, and has never been through a hurricane before. He is asking for a traffic control specialist from the State DOT Maintenance District to join the Operations Section at the Incident Command Post to advise on improving traffic flow through the community to the high school. Discussion: [Note to Instructor: set up a table with little cars and buildings to show the location of the Command Post, US Route X through town, the high school, traffic coming from the coast, some city streets including residential feeder streets, and any other visuals that will help the participants understand the scenario events. Include some traffic control signs, cones or other accessories that might be useful. Encourage students to move the vehicles and traffic control devices around, or introduce more vehicles and traffic control devices from a staging lot at the side of the table.]