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93 APPENDIX L Exercise Planning Checklist and Timeline: Full-scale Exercise (PHX)
X - 101 days X Set initial planning meeting date (X- 84 days) X - 101 days X Schedule second planning meeting (X-70 days) (Tab 4) Exercise Planning Checklist Type of Exercise: Full-scale Air Crash / EOC and PDFA Exercise Exercise Date: 2/21/2009 Start Time: 5:00 p.m. End Time: 7:00 p.m. X = exercise date & time TARGET Completed Timing Action Item Date Date X - 101 days X Tentative date set X - 101 days X Tentative objectives set X - 101 days X Definite date set 2/21/2009 X - 101 days X Definite objectives set (tab 4) X - 101 days Invite host airline(s) X - 101 days Draft exercise scenario and sequence of events (Tab 5) X - 101 days Review exercise invitation list (Tab 6) X - 101 days Review drill time line
-disaster-family-assistance exercise X - 101 days Draft invitation letter (Tab 7) X - 101 days Select exercise Coordination Teams (Tab 9) X - 101 days Conduct initial planning meeting (Tab 10) X - 80 days Review duties and responsibilities with host airline(s) (Tab 8) X - 80 days Drill manifest / volunteer meeting X - 80 days Finalize exercise invitation list (Tab 6) X - 80 days Finalize the logistics needs list X - 80 days Conduct second planning meeting (Tab 4) X - 80 days Create agency and department participants list (Tab 3) X - 80 days Media viewing meeting (PIO) Media plan X - 80 days Select, guest, site, and victim coordinators (Tab 9) X - 101 days Reserve Airport Marriott for post X - 80 days Conduct final ATC meeting regarding movement area closures for exercise X - 80 days Mail exercise invitation letters (Tab 7) X - 80 days Conduct second planning meeting (Tab 10)
X - 80 days Coordinate still and video photography requirements (Tab 12) X - 80 days Review agency and department participants list (Tab 3) X - 60 days Coordinate post-disaster-family-assistance planning meeting Red Cross and County Mental Health (Tab 13) X - 60 days Prepare exercise manifest coordinate USAirways / CERT X - 60 days Schedule second table-top exercise (Tab 15) X - 60 days Contact moulage coordinator (Tab 16) X - 60 days Confirm number of volunteer victims with volunteer provider (Tab 17) X - 60 days Schedule US Airways support meeting (X-25 days) (Tab 19) X - 60 days Conduct post-disaster-family-assistance planning meeting X - 60 days Schedule Fire mutual aid briefing (X-15 days) (Tab 18) Review exercise resources and site set-up X - 60 days Communication Plan meeting Projected Date Completed DateTiming Action Item
X - 60 days EOC Dry run #1 X - 60 days Order portable toilets for exercise prep and main sites (Tab 20) X - 60 days Submit maintenance requests (Tab 15) X - 50 days EOC Dry run #2 X - 50 days Invite Clergy Emergency Response team (Tab 21) X - 40 days 2nd post-disaster-family-assistance exercise planning meeting (Tab 13) X - 40 days Request bus support (Tab 22) X - 40 days Review RSVPs and order refreshments accordingly (Tab 23) X - 40 days Print credentials and exercise passenger identities and manifest. triage tags Final staff assignment/ (Tab 14) X - 40 days X - 40 days Schedule final host airline(s) meeting (X-14 days) (Tab 8) X - 40 days PIO, Prepare and submit press release to Community Affairs (Tab 25) X - 30 days Parking Meeting X - 30 days Final Evaluator packet X - 60 days Evaluator packet development
X - 30 days Notify all aeronautical tenants via NOTAM (Tab 26) X - 30 days Notify airport management and staff (Tab 26) X - 30 days Notify Airport Advisory Board (Tab 26) X - 30 days TSA meeting to final security waivers X - 30 days Schedule volunteer victim briefing (X-5 days) (Tab 17) X - 30 days Confirm still and video photography support (Tab 12) X - 30 days X - 21 days Conduct 3rd post-disaster-family-assistance meeting 3/28/2006 X - 21 days with Clergy, Red Cross, ANG (Tab 13) X - 21 days X - 21 days Final follow up with AWA (Tab 15) X - 21 days Mail info packets to volunteer victims (Tab 17) X - 21 days Conduct final planning meeting (Tab 24) X - 30 days Send injury list to moulage coordinator (Tab 16) X - 30 days Final EOC exercise Plan X - 21 days Conduct Tactical Team meeting X - 30 days Draft NOTAM
X - 21 days Conduct Logistical Team meeting (Tab 19) X - 21 days Conduct final Safety Team meeting X - 21 days Finalize exercise invitation list (Tab 6) X - 21 days Confirm food and drink requests (Tab 23) X - 21 days Confirm transportation requests (Tab 22) X - 5 days Site Safety inspection X - 5 days Schedule bus support orientation (X-5 days) (Tab 22) X - 5 days Review possible GA or cargo operations near exercise site X - 5 days Obtain exercise forecast from NWS (Tab 29) X - 5 days Conduct final staff training X - 5 days Inspect exercise site X - 5 days Inspect exercise preparation area X - 21 days Obtain final confirmation and costs (Tab 16)
X - X - 5 days Brief volunteer victims (Tab 17) X - 4 days Review maintenance requests (Tab 15) X - 5 days Confirm maintenance support personnel (Tab 15) X - 5 days Confirm delivery times and locations for food and drink (Tab 23) X - 5 days Obtain exercise forecast from NWS (Tab 29) X - 1 days Site Safety Inspection X - 24 hours Review all checklists X - 24 hours Review all maintenance requests (Tab 15) X - 24 hours Forecast from NWS - confirm landing runways with tower (Tab 29) X - 24 hours Inspect exercise site(s) and equipment X - 3 hours Begin moulage X - 3 hours Food and drink at rehab X - 3 hours Food and drink arrive for volunteer victims and moulage contractor staff Timing Action Item Projected Date or Time Completed Date 5 days Conduct exercise officials briefing (Tab 9)
X - 3 hours Food and drink arrive at exercise site X - 30 minutes All response forces in staging area X - 20 minutes Volunteer victims enter exercise aircraft with Aircraft Coordinator X - 10 minutes All victims inside aircraft X - 5 minutes Exercise Director and Coordinators conduct final checks X Tower sounds Alert 3 alarm and smoke is deployed - exercise begins (Refer to Sequence of Events for exercise actions and timing) X + 1 hour Exercise frozen - guests and observers tour exercise site X + 1.5 hours Tactical portion of exercise ends - guests/observers tour site Tactical debriefings begin X + 2 hours Tactical operations concluded - start recovery/take-down procedures X + 2.5 hours Minor-/non-injured activities end - volunteers return from terminal areas X + 4.5 hours Exercise debriefing begins X - 2 hours Aircraft and support equipment in position X - 1 hour Guests and observers begin arriving
Inspect exercise response equipment X + 3 days Complete rough draft of exercise report (Tab 30) X + 7 days Send letters of appreciation to agencies and departments (Tab 3) Complete certificates of appreciation for volunteer victims (Tab 17) X + 10 days Complete final draft of exercise report (Tab 30) X + 24 hours Inspect exercise site and preparation areas for clean-up X + 6.5 hours Exercise debriefing ends Distribute certificates of appreciation for volunteer victims X + 14 days Distribute exercise report to departments and agencies
