Tabletop and Full-Scale Emergency Exercises for General Aviation, Non-Hub, and Small Hub Airports (2016)

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129 APPENDIX X Post-event Documentation/After Action Review & Improvement Plan (AAR/IP LAL 2013) When HSEEP is followed strictly, improvement plans are combined with an after action report to form an After Action Report/Improvement Plan (AAR/IP). An AAR/IP for a full-scale exercise can be lengthy, for example, LAL’s most recent AAR/IP is 41 pages. Here is its Table of Contents and the Improvement Plan section. LAL 2013 AAR/IP Table of Contents CONTENTS ADMINISTRATIVE HANDLING INSTRUCTIONS 1 CONTENTS 3 EXECUTIVE SUMMARY 5 SECTION 1: EXERCISE OVERVIEW 7 SECTION 2: EXERCISE DESIGN SUMMARY 11 SECTION 3: ANALYSIS OF CAPABILITIES 15 SECTION 4: CONCLUSION 27 APPENDIX A: IMPROVEMENT PLAN 29 APPENDIX B: TIME SCHEDULE 35 APPENDIX C: MISCELLANEOUS “HOT WASH” COMMENTS 36 APPENDIX D: ACRONYMS 41 Improvement Plan from LAL 2013 AAR/IP Appendix A: Improvement Plan This IP has been developed specifically for Lakeland Linder Regional Airport, Lakeland Fire Depart- ment and Polk County Emergency Management as a result of Full-scale Exercise “Mallard Challenge” conducted on February 6, 2013. These recommendations draw on both the After Action Report and the After Action Conference.

TABLE A.1 IMPROVEMENT PLAN MATRIX Capability Activity Title Recommendation Corrective Action Description Capability Element Primary Responsible Agency Agency POC Start Date Completion Date Exercise Objective 1: Exercise Incident Command System (ICS)/Unified Command. Capability 1.1: Onsite Incident Management 1.1.1 Direct On- Site Incident Management 1. Conduct training with the ARFF crews to reinforce that they must establish IC upon arrival on site. Schedule training Planning LFD Bn Chief Maddox May 1, 2013 July 31, 2013 1.1.2. Implement On-Site Incident Management 2. Insure that as the initial IC is replaced with senior leadership that a face to face meeting occurs in order to conduct a hand-off of control to the new IC. Update SOPs/SOGs Schedule training Planning LFD Bn Chief Maddox May 1, 2013 July 31, 2013 3. Use some type of flag or banner that can be seen at a long distance to mark the IC location during hours of daylight. Update SOPs/SOGs Logistics LFD Bn Chief Maddox May 1, 2013 July 31, 2013 Capability 1.2: Fatality Management 1.2.1: Direct Fatality Management Tactical Operations. 4. Insure that all LPD personnel are familiar with their responsibilities associated with locating, documenting and Conduct Training Training Planning LPD SGT Mumbauer May 1, 2013 July 1, 2013 evacuation of deceased persons. 1. Verify that LPD has appropriate GPS equipment to assist in the marking of deceased persons in support of the NTSB. Prepare a “mass casualty” deployment box with needed equipment Logistics Planning LPD SGT Mumbauer May 1, 2013 July 1, 2013

2.1.2: Size Up 7. The ARFF crew must provide a basic Size Up and submit a list of additional support that will be needed simultaneously providing fire suppression on site. Update SOPs/SOGs Schedule training Planning Training LFD Bn Chief Maddox May 1, 2013 July 31, 2013 8. The second arriving first responder, regardless of discipline, must assume the IC responsibilities in order to release the ARFF to continue firefighting Update SOPs/SOGs Schedule training Planning Training LFD LPD Bn Chief Maddox SGT Mumbauer May 1, 2013 On-Going 2.1.3: Direct Fire Incident Response Support Tactical Operations 9. Schedule and conduct a similar drill (on a smaller scale) during hours of limited visibility. Schedule drill Planning Training LFD Bn Chief Maddox May 1, 2013 Sep 30, 2013 2.1.4: Search Scene 10. Develop methods Update Planning LFD Bn Chief May 1, July 31, 2013 and Rescue and protocols to assist in the movement of “walking wounded” away from the scene as quickly as possible. SOPs/SOGs Maddox 2013 11. Continue to work with EMS to hone the interaction needed to conduct triage and move critical persons in a timely manner. Schedule training Training LFD Bn Chief Maddox May 1, 2013 On-Going Capability 2.2: Emergency Triage and Pre-Hospital Treatment 2.2.2: Activate Triage and Pre- Hospital Treatment 12. Continue to include out of county assets and private ambulance companies in future exercises. Schedule training Training Mutual Aid Agreements LFD Bn Chief Maddox May 1, 2013 On-Going 2.2.3: Triage 13. Geographically separate the casualties by injury level. Update SOPs/SOGs Planning Training LFD Bn Chief Maddox May 1, 2013 On-Going Exercise Objective 2: Mobilize and Manage First Responders Capability 2.1: Fire Incident Response Support 2.1.1: Activate Fire Incident Response Support 6. Conduct a “no- notice” drill to assess the response of the ARFF crew during hours of darkness and/or inclement weather. Schedule Drill Training LFD Bn Chief Maddox May 1, 2013 Sep 30, 2013 (continued on next page)

16. Develop a plan for a logistical staging area and a method by which to mark it for daylight or hours of darkness. Update SOPs/SOGs Planning Training LFD Bn Chief Maddox May 1, 2013 July 31, 2013 Exercise Objective 3: Communications Capability 3.1: Communications 3.1.1: Alert and dispatch 17. Create “plug and play” generic communications plans for the alert and dispatch of first responders engaged in the most common events. Update SOPs/SOGs Planning LPD Bill LePere May 1, 2013 July 31, 2013 3.1.2: Provide Incident Command- First Responder – First Receiver Interoperable Communications 18. Create “plug and play” generic communications plans for the alert and dispatch of first responders engaged in the most common events. Update SOPs/SOGs Planning LPD Bill LePere May 1, 2013 July 31, 2013 19. Reinforce the use of plain text instead of “10” codes and signals. Conduct training Training All Agencys Leadership May 1, 2013 July 31, 2013 20. Run a communications only table top exercise to familiarize dispatchers and agency leaders on what the communications equipment/personnel can and cannot do. Schedule exercise Planning All Agencys Bill LePere May 1, 2013 Sep 30, 2013 14. Continue and expand on the use of fire fighters to conduct the initial triage while EMS are setting up and preparing to receive patients. Update SOPs/SOGs Coordinate with Polk EMS Planning Training LFD Polk EMS Bn Chief Maddox Benny Luke May 1, 2013 On-Going Capability 2.3: Critical Resource Logistics and Distribution Operations 2.3.1: Activate Critical Resource Logistics and Distribution Operations. 15. As resources become available consider building a second trailer and stock it specifically for the most serious casualties. Update SOPs/SOGs Coordinate with Polk EMS Planning Training LFD Polk EMS Bn Chief Maddox Benny Luke May 1, 2013 On-Going Capability Activity Title Recommendation Corrective Action Description Capability Element Primary Responsible Agency Agency POC Start Date Completion Date TABLE A.1 (continued)

Exercise Objective 5: Fully Integrate the Lakeland Linder Regional Airport Into the Response Plan. Capability 5.1: 5.1.1: Conduct 23. Continue to review Update Planning Lakeland Brett Fay May 1, On-Going Planning Strategic Planning and update this plan on an annual basis or when any significant change occurs in the capabilities of either the Airport or the City of Lakeland assets. SOPs/SOGs Linder Regional Airport (LLRA) LFD LPD 2013 5.1.2: Develop – Revise Operational Plans 24. Continue to develop/revise operational plans as needed. Update SOPs/SOGs Planning LLRA LFD LPD Brett Fay Bn Chief Maddox SGT Mumbauer May 1, 2013 On-Going 5.1.3: Validate Plans 25. Conduct an annual exercise to test parts of the plan. Schedule Exercise Planning LLRA LFD LPD Brett Fay Bn Chief Maddox SGT Mumbauer May 1, 2013 On-Going Exercise Objective 4: Provide Information to the Public Capability 4.1: Emergency Public Information and Warning 4.1.1: Establish Joint Information Center 21. Mandate that all agency PIOs participate in exercises and training Update SOPs/SOGs Planning Training All Agencys Brad Ruhmann May 1, 2013 July 31, 2013 4.1.2 Conduct Joint Information Center Operations. 22. Conduct a PIO only table top exercise or drill in order to practice skills needed to keep the public informed. Schedule exercise Planning All Agencys Brad Ruhmann May 1, 2013 July 31, 2013