Emergency Communications Planning for Airports (2016)

Below is the uncorrected machine-read text of this chapter, intended to provide our own search engines and external engines with highly rich, chapter-representative searchable text of each book. Because it is UNCORRECTED material, please consider the following text as a useful but insufficient proxy for the authoritative book pages.

78 APPENDIX I FOG6—Functions and Duties of PIO at News Conference Site FIELD OPERATIONS GUIDE 6 Functions and Duties of PIO at News Conference Site The incident news conference site is only expected to be a temporary location for the first day. The location of follow-on news conferences describing the status of investigations into the incident will be determined by the investigative agencies. Such agencies include the National Transportation Safety Board, the Federal Bureau of Investigation, Transportation Security Administration, or the U.S. Department of Homeland Security. Refer to map of listing pre-determined Airport Media Assembly and News Conference Sites. Functions • Handles logistics for set-up and tear-down of the incident news conference site. • Coordinates arrivals of designated speakers—notifies Lead PIO which speakers and officials have arrived at news conference site. • Prepares and distributes news conference agenda listing order of speakers, their titles, and their agencies (or write them on an easel) to media. • Ensures media are apprised of Federal Communications Commission regulations requiring closed captioning and/or inclusion of sign-language interpreter of all news conferences related to public- safety situations. • Ensures news conference site is compliant with City ADA Guidance: Inclusionary, Accessible Messaging and Effective Communication. • Ensures new conference site is compliant with City ADA Guidance: Press Conference and Inter- preter Checklist. Checklist Beginning of Incident • Monitor situation to determine if or when a news conference will be called. • If news conference will be called, request additional staff for news conference set-up if necessary. • If news conference will be called, request an American Sign Language Interpreter through the ___________________________________________________________. • Ensure Lead PIO at IC/UC has notified Airport Police for crowd control assistance at designated news conference site. • Check out vehicle from airport vehicle pool. Determine who will drive equipment to site. During Incident • Bring individual equipment • Communications equipment: cellphone, extra battery, portable radio, and megaphone • Emergency Public Information Plan containing forms • Bullhorn • Jacket or inclement weather outerwear • Point-and-shoot camera and/or video camera • Set up news conference site (see Airport News Conference Set-up Checklist). • Ensure news conference site is compliant with City ADA Guidance: Press Conference and Interpreter Checklist • Notify Lead PIO in IC/UC and Deputy Lead PIO in DOC of status of news conference logistics. During News Conference • Sign-in media. • Prepare and distribute news conference agenda with order of speakers, their titles and agencies to media (or write on easel). • Monitor audio quality during news conference.

79 • If video camera is available, record the news conference, and forward video to the PIO coordinating social media. After Incident Is Secured • Tear-down news conference site operations. • Review and turn in Public Information Unit Log to Lead PIO for Lead PIO’s hot-wash for debriefing on PIO function. • If necessary, report areas of media operations concerns for resolution and recommendations to be integrated into Airport Emergency Public Information Plan.