Addressing Significant Weather Impacts on Airports: Quick Start Guide and Toolkit (2016)

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Airport Weather Advanced REadiness (AWARE) Toolkit Quick Start Guide

QS-3 Toolkit Contents The AWARE Toolkit contents are provided in a compressed (.zip) file as follows: 1. AWARE Toolkit.xlsm – Starting point of the toolkit. Use this file to pick the version of the tool you would like to use and to navigate to the other modules. 2. “Modules” Folder Contents – Exposure Information Module.xlsm – Weather Readiness Modules (.xlsm) – Impacts Tracking Module.xlsm – “Completed” Folder – for storing completed modules 3. AWARE Toolkit User Guide.pdf – Provides detailed instructions. 4. AWARE Toolkit Quick Start Guide.ppt – Provides brief instructions to get started. – The document you are reading now is the Quick Start Guide (The minimum files required to run the Toolkit are Items 1 and 2. Items 3 and 4 provide guidance for using the Toolkit.) Getting Started 1. Download the compressed (.zip) file to your local drive. Then, from your local folder, extract the AWARE toolkit from the .zip file by doing one of the following: • Right-click on the .zip folder, select Extract All, and choose a folder to house the .zip file’s contents • Double-click on the .zip folder to open it, then drag the contents from the compressed folder into a new location 2. Once extracted, open the Excel file AWARE Toolkit. Airport Weather Advanced REadiness (AWARE) Toolkit Quick Start Guide

QS-4 Addressing Significant Weather Impacts on Airports: Quick Start Guide and Toolkit Enabling Macros Important: Macros must be enabled to use the AWARE Toolkit. Once you have opened the AWARE Toolkit file, click on the “Enable Content” ribbon to enable macros If this button does not appear and you are unsure if macros have been enabled, click on the Macros Instructional box in the AWARE Toolkit file to see more detailed instructions. Note: Screenshots from this point forward may vary slightly, depending on the selections you make throughout the toolkit. For more detailed instructions, see the User Guide. AWARE Toolkit File Once you’ve enabled macros, follow the instructions in the Toolkit file. This file serves as the main launching point (or hub) to the other files. You will be prompted to click on the orange navigation arrows to complete the other modules, and then will return to this hub. See the AWARE Toolkit User Guide in ACRP Report 160 for more detailed instructions. Airport Weather Advanced REadiness (AWARE) Toolkit Hub D80 Airport Code: Airport Name (Oponal): My Airport Do you want to use the "Small Airports" version of the toolkit? Macros must be enabled to use this tool. Click Here to view instrucons on enabling macros This toolkit is intended to help you reduce the impacts—in terms of physical damage or operaonal disrupons—from extreme weather events, rangingfrom heat waves to ice storms. Make sure you have extracted the files from the .zip folder before starng. Answer the quesons below to get started.Click the buˆons for addional informaon (and click again to hide). Yes No

Airport Weather Advanced REadiness (AWARE) Toolkit Quick Start Guide QS-5 Exposure Information Module The Exposure Information Module will be the first module you are prompted to complete. When you click the button, “Open Exposure Information Module,” the module will automati- cally open. Follow the directions in the module to view weather information for your airport and to select event types to study further with AWARE. Airport Weather Advanced REadiness (AWARE) Toolkit Hub D80 Airport Code: Orange Navigation Arrows Airport Name (Oponal): My Airport Follow the steps below to complete this toolkit: Do you want to use the "Small Airports" version of the toolkit? Idenfy weather event types that could affect your airport. Click the buon at right to open the Exposure Informaon Module . This component of the toolkit provides informaon on how likely different weather event types are in your locaon. You can use this file to determine which extreme weather event types to analyze in the small airports weather readiness tool. Assess readiness for weather events and generate customized best pracces. The Small Airports Weather Readiness Module can help you assess your readiness for different extreme weather events and provides detailed checklists of best pracces to increase readiness for those events. It also includes case studies of how other small airports have implemented the best pracces. Macros must be enabled to use this tool. Click Here to view instrucons on enabling macros Open Small Airports Readiness Module Open Exposure Informaon Module This toolkit is intended to help you reduce the impacts—in terms of physical damage or operaonal disrupons—from extreme weather events, ranging from heat waves to ice storms. Make sure you have extracted the files from the .zip folder before starng. Answer the quesons below to get started.Click the buŠons for addional informaon (and click again to hide). 1 2 Yes No

QS-6 Addressing Significant Weather Impacts on Airports: Quick Start Guide and Toolkit Export Exposure Information Once you’ve selected which event types to study further with AWARE, click the “Click to Export” button (1) to export this information to the other modules. Then, click the orange arrow (2) to return to the AWARE toolkit hub. Open the Exposure Information Module Once you return to the AWARE Toolkit hub: If you’re the airport coordinator, proceed to the Small Airports module (if relevant) or fol- low instructions to distribute functional modules to the appropriate responsible parties at your airport, OR If you’re the functional area manager, select the functional modules that are relevant to you. (1) (2)

Airport Weather Advanced REadiness (AWARE) Toolkit Quick Start Guide QS-7 Complete Weather Readiness Modules You or the designated person in your airport will complete each Weather Readiness Module. At the end of each module is a prompt to send the results back to the AWARE coordinator.

QS-8 Addressing Significant Weather Impacts on Airports: Quick Start Guide and Toolkit For more detailed information, please see the User Guide. Compile Results Follow the instructions to store the Weather Readiness Modules results, and then to compile all results into summary report, automatically generated by the toolkit. You may now open the Impacts Tracking Module if you’d like to begin tracking impacts on your airport.