Electronic Ticketing of Materials for Construction Management (2020)

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D-1 A P P E N D I X D e-Ticketing Special Note SPECIAL NOTE FOR HMA ELECTRONIC DELIVERY MANAGEMENT SYSTEM (HMA e-Ticketing) This Special Note will apply when indicated on the plans or in the proposal. Section references herein are to the Department’s Standard Specifications for Road and Bridge Construction current edition. 1.0 DESCRIPTION. Incorporate a GPS Fleet Management System for all HMA delivered to the project in order to monitor, track, and report loads of HMA during the construction processes from the point of measurement and loading to the point of incorporation to the project. 2.0 MATERIALS AND EQUIPMENT. Submit to the Engineer for approval, no fewer than 30 days prior to HMA placement activities, a GPS fleet management system supplier that can provide a qualified representative for on-site technical assistance during the initial setup, pre-construction verifications, and data management and processing as needed during the Project to maintain equipment. Provide operator settings, user manuals, training videos, and required viewing/export software for review. Provide equipment that will meet the following: 1. A wireless fleet management or GPS device that is capable of tracking all delivery trucks (both company- owned and third-party) must be installed on all trucks and equipment (dump trucks, belly dumps, side-load dumps, transfer vehicles, pavers, or any other trucks/vehicles) used to transfer and incorporate HMA into the project. KYTC personnel shall have the ability to access Real Time monitoring through the use of a mobile device such as an iPad, smartphone, etc. 2. The fleet management system shall be fully integrated with the Contractor’s Load Read-Out scale system at the HMA plant site. 3. The fleet management system shall have the ability to measure and track vehicles and their contents (weights and material types) continuously from the plant site to the project site. The system shall have internal battery backup capabilities due to loss of power, and have the ability to store data if GPS connectivity is lost and transmit that same data when unit re-establishes connectivity. To be considered continuous, no two data points shall be more than 60 seconds apart unless the vehicle is stopped. Duration of stop time for any reason shall be recorded. 3.0 CONSTRUCTION. Provide the Engineer with the manufacturer’s specifications and all required documentation for data access at the pre-construction conference.

D-2 Electronic Ticketing of Materials for Construction Management A. Construction Requirements 1. Install and operate equipment in accordance with the manufacturer’s specifications. 2. Verify the GPS is working within the requirements of this Special Note. B. Data Deliverables Provide to the Engineer a means in which to gather report summaries by way of iOS apps, web pages, or any other method at the disposal of the Engineer. The Engineer may request data at any time during paving operations. 1. Real-time Continuous Data Items Provide the Engineer access to a GIS map-based data viewer which displays the following information in real-time with a web-based system compatible with iOS and Windows environments. Each Truck • Unique Truck ID • Truck status Time At Source Time At Destination Time At Paver Time At Scale Time to and from plant/job Time Stopped with Engine Running • Time of last transmission • Location (Latitude and Longitude in decimal degrees to nearest 0.0000001) every 60 seconds • Description of Material being transported (i.e. asphalt base, asphalt surface) • Mix Design Number • Net Weight of material being transported to the nearest 0.01 ton • Running Daily Total of Net Weight of material being transported to nearest 0.01 ton. • Project Number Scale Location Project Location Point of Delivery (i.e., paver)

e-Ticketing Special Note D-3 2. Daily Summary The following summary information shall be provided to the Engineer electronically within 4 hours of beginning operations on the next working day. For each Material List of Individual Loads • Contractor Name • Project Number • Unique Truck ID • Net Weight For Payment (nearest 0.01 tons) • Date • Mix Temperature at Time of Loading, Fahrenheit (to be key entered by plant) • Time Loaded • Time Unloaded • Delivery Location (Latitude/Longitude in decimal degrees to nearest 0.0000001) For each Bid Item • Total Quantity for Payment (nearest 0.01 tons) 4.0 MEASUREMENT. The Department will measure the HMA electronic delivery management system as a lump sum item. 5.0 PAYMENT. The Department will make payment for the completed and accepted quantities under the following: 1. Payment is full compensation for all work associated with providing all required equipment, training, and documentation. 2. Delays due to GPS satellite reception of signals or equipment breakdowns will not be considered justification for contract modifications or contract extensions. 3. Payment will be full compensation for costs related to providing the GPS system, including all equipped pavers and transfer vehicles, integration with plant load-out systems, and any software required for the construction and reporting process. All quality control procedures including the GPS systems representative’s technical support and on-site training shall be included in the Contract lump sum price. Code Pay Item Pay Unit 24986EC HMA ELECTRONIC DELIVERY MANAGEMENT SYSTEM LS

Abbreviations and acronyms used without definitions in TRB publications: A4A Airlines for America AAAE American Association of Airport Executives AASHO American Association of State Highway Officials AASHTO American Association of State Highway and Transportation Officials ACI–NA Airports Council International–North America ACRP Airport Cooperative Research Program ADA Americans with Disabilities Act APTA American Public Transportation Association ASCE American Society of Civil Engineers ASME American Society of Mechanical Engineers ASTM American Society for Testing and Materials ATA American Trucking Associations CTAA Community Transportation Association of America CTBSSP Commercial Truck and Bus Safety Synthesis Program DHS Department of Homeland Security DOE Department of Energy EPA Environmental Protection Agency FAA Federal Aviation Administration FAST Fixing America’s Surface Transportation Act (2015) FHWA Federal Highway Administration FMCSA Federal Motor Carrier Safety Administration FRA Federal Railroad Administration FTA Federal Transit Administration HMCRP Hazardous Materials Cooperative Research Program IEEE Institute of Electrical and Electronics Engineers ISTEA Intermodal Surface Transportation Efficiency Act of 1991 ITE Institute of Transportation Engineers MAP-21 Moving Ahead for Progress in the 21st Century Act (2012) NASA National Aeronautics and Space Administration NASAO National Association of State Aviation Officials NCFRP National Cooperative Freight Research Program NCHRP National Cooperative Highway Research Program NHTSA National Highway Traffic Safety Administration NTSB National Transportation Safety Board PHMSA Pipeline and Hazardous Materials Safety Administration RITA Research and Innovative Technology Administration SAE Society of Automotive Engineers SAFETEA-LU Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users (2005) TCRP Transit Cooperative Research Program TDC Transit Development Corporation TEA-21 Transportation Equity Act for the 21st Century (1998) TRB Transportation Research Board TSA Transportation Security Administration U.S. DOT United States Department of Transportation

ISBN 978-0-309-48139-7 9 7 8 0 3 0 9 4 8 1 3 9 7 9 0 0 0 0 Electronic Ticketing of M aterials for Construction M anagem ent N CH RP Synthesis 545 TRB TRA N SPO RTATIO N RESEA RCH BO A RD 500 Fifth Street, N W W ashington, D C 20001 A D D RESS SERV ICE REQ U ESTED N O N -PR O FIT O R G . U .S. PO STA G E PA ID C O LU M B IA , M D PER M IT N O . 88