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Appendix AâSurvey Form NCHRP 03-111 Effectiveness of Work Zone Transportation Management Plan (TMP) Strategies Survey â Part A A-1
i Contents 1 Introduction .......................................................................................................................................... A-3 2 General .................................................................................................................................................. A-5 2.1 Work Zone Performance Measures .............................................................................................. A-7 3 Transportation Operations (TO) Strategies .......................................................................................... A-9 3.1 Demand Management Strategies ................................................................................................. A-9 3.2 Corridor/Network Management Strategies .................................................................................A-11 3.3 Work Zone Safety Management Strategies ................................................................................ A-13 3.4 Traffic/Incident Management and Enforcement Strategies ....................................................... A-15 4 Temporary Traffic Control (TTC) ......................................................................................................... A-17 4.1 Control Strategies ....................................................................................................................... A-17 4.2 Traffic Control Devices (TCD) ...................................................................................................... A-19 4.3 Intermodal Control Strategies..................................................................................................... A-20 5 Evaluating Work Zone Strategies ........................................................................................................ A-21 A-2
A-3 1 Introduction The National Academy of Sciences (NAS), through the Transportation Research Board (TRB), conducts studies relating to contemporary transportation issues. In 1963, the TRB established the National Cooperative Highway Research Program (NCHRP) to administer research projects deemed critical by the American Association of State Highway and Transportation Officials (AASHTO) Standing Committee on Research to the needs of state DOTs. In 2013, 579 motor vehicle occupants died in highway work zones across the country, with a further 105 worker fatalities. In addition to the safety problem, nearly 24% of non-recurring freeway delay is attributed to work zones, which equates to about 482 million hours and an annual fuel loss of more than $700 million. Many DOTs have implemented TMP strategiesâbut nationally there is not adequate knowledge of these strategies or their relative effectiveness. This survey is intended to solicit information and perspectives regarding how your agency manages a variety of work zone challenges and how you are finding success in doing so. This survey is divided into three parts: A, B and C. A. Part A relates to âTransportation Operations (TO)â strategies and âTemporary Traffic Control (TTC)â strategies. TO and TTC strategies are further sub-divided into various categories: i. TOâDemand management strategies ii. TOâCorridor/network management (traffic operations) strategies iii. TOâWork zone safety management strategies iv. TOâTraffic/incident management and enforcement strategies v. TTCâControl strategies vi. TTCâTraffic control devices vii. ICSâIntermodal Control Strategies B. Part B relates to the âPublic Informationâ strategies, which is sub-divided into âPublic Awarenessâ and âMotorist Informationâ strategies. C. Part C relates to âProject Coordination & Innovative Construction Strategiesâ. The expected outcome of the project will be a Guidebook to help work zone practitioners identify and select the most effective and cost-efficient TMP strategies to implement in a particular construction setting on future projects. KLS Engineering, LLC is conducting this research under contract to NCHRP. Surveys have been sent to all state DOTs and selected local governments. If you have any questions about this survey or how the data will be used please contact the Principal Investigator, Leverson Boodlal at e-mail leverson.boodlal@kls- eng.com. A copy of the Guidebook will be mailed to you once the project is completed. You are receiving this portion of the survey because you have been identified as the most resourceful person for one of the categories above. Note that other parts of the survey were sent to different departments within your agency for completion.
A-4 Because some questions are open-ended, it may be necessary to conduct follow-up interviews to confirm or enhance the understanding of the responses. For this purpose, please provide your contact information as well as contact information for anyone who has assisted you in completing this survey. We will limit any follow-up calls. Contact No. 1 Contact No. 2 Name Phone Number Email This survey can also be completed via a conference call. Please email leverson.boodlal@kls-eng.com, if conference call is your preferred method. All data obtained from participants will be kept confidential and will only be reported in an aggregate format. THANK YOU IN ADVANCE FOR YOUR HELP AND COOPERATION WITH THIS PROJECT!
A-5 2 General 1. Do you have any documented work zone TMP examples (significant project) that could be shared with other agencies or explored in greater detail as a case study? ï Yes ï Describe _______________________________________________________________ _____________________________________________________________________(or) ï Provide Web link ______________________________________________________ (or) ï Upload file (the electronic version of this survey provides options to upload a maximum of two files)__________________________________________________________ (or) ï Donât have information readily available, contact me later ï Contact Mr./Ms.:_________________________________________________________ at phone/email: __________________________________________________________ ï No 2. Does your agency undertake work zone audits? Please provide as much information as possible. ï Yes (please select applicable criterion from table below). ï No Stage of Audit Responsible Agency Applicable Roadways Frequency of Use Effectiveness ï Construction stage ï FHWA ï In-house (local, statewide) ï External consultant/ contractor Check all that apply: ï Interstate ï Other Freeways/ Expressways ï Arterials ï Collectors ï All Roads Check one: ï Selective to particular project type ï Very Frequent ï Frequent ï Rarely Used ï Not Used ï Other Check one: ï Very Effective ï Somewhat Effective ï Not Effective ï Inconclusive ï Donât Know ï Post-construction stage (to examine effectiveness of implemented measures) ï FHWA ï In-house (local, statewide) ï External consultant/ contractor Check all that apply: ï Interstate ï Other Freeways/ Expressways ï Arterials ï Collectors ï All Roads Check one: ï Selective to particular project type ï Very Frequent ï Frequent ï Rarely Used ï Not Used Other Check one: ï Very Effective ï Somewhat Effective ï Not Effective ï Inconclusive Donât Know
A-6 3. If available, please upload the latest work zone audit. ï Yes ï Describe _______________________________________________________________ _____________________________________________________________________(or) ï Provide Web link ______________________________________________________ (or) ï Upload file (the electronic version of this survey provides options to upload a maximum of two files)__________________________________________________________ (or) ï Donât have information readily available, contact me later ï Contact Mr./Ms.:_________________________________________________________ at phone/email: __________________________________________________________ ï No 4. Is design for significant projects prepared through (check all that apply): ï Central Office ï District Office ï Other, explain: __________________________________________________________________ ______________________________________________________________________________ 5. Is Construction Management for significant projects prepared through (check all that apply): ï Central Office ï District Office ï Other, explain: __________________________________________________________________ ______________________________________________________________________________ 6. Is work zone project review for significant projects prepared through (check all that apply): ï Central Office ï District Office ï Site Project Personnel ï Other, explain: __________________________________________________________________ ______________________________________________________________________________
A-7 2.1 Work Zone Performance Measures 7. Has your agency established performance measures specifically designed to monitor congestion and delays in work zones (project specific)? ï Yes ï Describe _______________________________________________________________ _____________________________________________________________________(or) ï Provide Web link ______________________________________________________ (or) ï Upload file (the electronic version of this survey provides options to upload a maximum of two files)__________________________________________________________ (or) ï Donât have information readily available, contact me later ï Contact Mr./Ms.:_________________________________________________________ at phone/email: __________________________________________________________ ï No 8. Has your agency established performance measures specifically to monitor safety in work zones e.g. work zone crash rate/project? ï Yes ï Describe _______________________________________________________________ _____________________________________________________________________(or) ï Provide Web link ______________________________________________________ (or) ï Upload file (the electronic version of this survey provides options to upload a maximum of two files)__________________________________________________________ (or) ï Donât have information readily available, contact me later ï Contact Mr./Ms.:_________________________________________________________ at phone/email: __________________________________________________________ ï No 9. What software tools does your agency use to analyze anticipated work zone impacts including detouring of traffic? List by order of preference. ï Tool #1: _________________ Is this tool specific to your DOT? ïYes ïNo ï Tool #2: _________________ Is this tool specific to your DOT? ïYes ïNo ï Tool #3: _________________ Is this tool specific to your DOT? ïYes ïNo
A-8 10. Does your agency have any projects where you collected traffic and/or safety data related to the implementations of traffic management work zone strategies that you can share with the research team for possible evaluations? If so please describe: Describe: __________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________
A-9 3 Transportation Operations (TO) Strategies DOTs use transportation operations (TO) strategies to mitigate work zone impacts and improve transportation operations and management of the transportation system. TO strategies typically include: i. TOâDemand management strategies ii. TOâCorridor/network management (traffic operations) strategies iii. TOâWork zone safety management strategies iv. TOâTraffic/incident management and enforcement strategies v. TTCâControl strategies vi. TCDâTraffic control device vii. ICSâIntermodal Control Strategies 3.1 Demand Management Strategies Demand management strategies include a wide range of techniques intended to reduce the volume of traffic traveling through the work zone; these techniques can include such means as diverting travelers to alternate modes, shifting trips to off-peak hours, or shifting vehicles to alternate routes. 11. Which demand management strategies has your agency used and what is your experience using them? Please select from list below and provide as much information as possible. Demand Management Strategy List Frequency of Use (1=Selective to a particular project, 2=Frequently, 3=Limited, 4=Donât Know, 5=Not Used) Roadways mainly used on (1=Interstates/Fre eways, 2=Arterials, 3=Both) Rate Effectiveness (1=Highly Effective, 2=Moderately Effective, 3=Not Effective, 4=Inconclusive, 5=Donât Know) Rate Public Feedback Response (if known) (1=Very Good, 2=Good, 3=Satisfactory, 4=Poor, 5=Very Poor, 6=Donât Know) ï Transit service improvements ï Transit incentives ï Shuttle Services ï Ridesharing/carpool ing incentives ï Park-and-ride promotion ï High-occupancy vehicle (HOV) lanes ï Toll/congestion pricing ï Variable work hours ï Telecommuting
A-10 12. Please identify up to two (2) major road construction projects that deployed significant demand management strategies (if available). Project Name Demand Management Strategy Used 1 2 13. From the demand management strategies selected in Question #11, has your agency conducted any in-house research, before-after studies, field trials, etc. (either published or unpublished, such as internal memo)? ï Yes ï Describe _______________________________________________________________ _____________________________________________________________________(or) ï Provide Web link ______________________________________________________ (or) ï Upload file (the electronic version of this survey provides options to upload a maximum of two files)__________________________________________________________ (or) ï Donât have information readily available, contact me later ï Contact Mr./Ms.:_________________________________________________________ at phone/email: __________________________________________________________ ï No 14. Has your agency used demand management strategies different than the ones listed in Question #11? If so, please describe them. Describe:__________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ 15. Which demand management strategies would you like to see evaluated? List two only and explain why. Describe:__________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________
A-11 3.2 Corridor/Network Management Strategies This category includes using various traffic operations techniques and technologies strategies to optimize traffic flow through the work zone corridor and adjacent roadways. 16. Which corridor/network management strategies has your agency used and what is your experience using them? Please select from list below and provide as much information as possible. Corridor/Network Management Strategy List Frequency of Use (1=Selective to a particular project, 2=Frequently, 3=Limited, 4=Donât Know, 5=Not Used) Roadways mainly used on (1=Interstates/Free ways, 2=Arterials, 3=Both) Rate Effectiveness (1=Highly Effective, 2=Moderately Effective, 3=Not Effective, 4=Inconclusive, 5=Donât Know) Rate Public Feedback Response (if known) (1=Very Good, 2=Good, 3=Satisfactory, 4=Poor, 5=Very Poor, 6=Donât Know) ï Street/intersection Improvements ï ï ï ï Truck/heavy vehicle restrictions ï ï ï ï Separate truck lanes ï ï ï ï Reversible lanes ï ï ï ï Dynamic lane closure system ï ï ï ï Ramp metering ï ï ï ï Temporary suspension of ramp metering ï ï ï 17. Please provide up to two (2) major road construction projects that deployed significant corridor/network management strategies (if available). Project Name Corridor/Network Management Strategy Used 1 2 18. From the corridor/network management strategies selected in Question #16, has your agency conducted any in-house research, before-after studies, field trials, etc. (either published or unpublished such as internal memo)? ï Yes ï Describe _______________________________________________________________ _____________________________________________________________________(or) ï Provide Web link ______________________________________________________ (or)
A-12 ï Upload file (the electronic version of this survey provides options to upload a maximum of two files)__________________________________________________________ (or) ï Donât have information readily available, contact me later ï Contact Mr./Ms.:_________________________________________________________ at phone/email: __________________________________________________________ ï No 19. Has your agency used corridor/network management strategies different than the ones listed in Question #16? If so, please describe them. Describe:__________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ 20. Which corridor/network management strategies would you like to see evaluated? List two only and explain why. Describe:__________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________
A-13 3.3 Work Zone Safety Management Strategies This category includes devices, features, and management procedures used to address traffic safety concerns in work zones. 21. Which work zone safety management strategies has your agency used and what is your experience using them? Please select from list below and provide as much information as possible. Work Zone Safety Management Strategy List Frequency of Use (1=Selective to a particular project, 2=Frequently, 3=Limited, 4=Donât Know, 5=Not Used) Roadways mainly used on (1=Interstates/Fre eways, 2=Arterials, 3=Both) Rate Effectiveness (1=Highly Effective, 2=Moderately Effective, 3=Not Effective, 4=Inconclusive, 5=Donât Know) Rate Public Feedback Response (if known) (1=Very Good, 2=Good, 3=Satisfactory, 4=Poor, 5=Very Poor, 6=Donât Know) ï Speed limit reduction ï ï ï ï Variable speed limits ï ï ï ï Movable traffic barrier systems ï ï ï ï Positive Protection ï ï ï ï Temporary rumble strips ï ï ï ï Intrusion alarms ï ï ï ï Warning lights ï ï ï ï Automated Flagger Assistance Devices AFAD) ï ï ï ï TMP monitor/ inspection team ï ï ï 22. Please provide up to two (2) major road construction projects that deployed work zone safety management strategies (if available) Project Name Work Zone Safety Management Strategy Used 1 2 23. From the work zone safety management strategies selected in Question #21, has your agency conducted any in-house research, before-after studies, field trials, etc. (either published or unpublished such as internal memo)?
A-14 ï Yes ï Describe _______________________________________________________________ _____________________________________________________________________(or) ï Provide Web link ______________________________________________________ (or) ï Upload file (the electronic version of this survey provides options to upload a maximum of two files)__________________________________________________________ (or) ï Donât have information readily available, contact me later ï Contact Mr./Ms.:_________________________________________________________ at phone/email: __________________________________________________________ ï No 24. Has your agency used work zone safety management strategies different than the ones listed in Question #21? If so, please describe them. Describe:__________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ 25. Which work zone safety management strategies would you like to see evaluated? List two only and explain why. Describe:__________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________
A-15 3.4 Traffic/Incident Management and Enforcement Strategies This category includes various strategies to manage work zone traffic operations. Work zone traffic management strategies monitor traffic conditions and make adjustments to traffic operations based on changing conditions including related incidents (e.g., crashes). These strategies involve improved detection, verification, response, quick clearance of crashes, and other incidents in work zones and on detour routes. This category also includes strategies to provide adequate enforcement of traffic regulations in work zones. 26. Which traffic/incident management and enforcement strategies has your agency used and what is your experience using them? Please select from list below and provide as much information as possible. Traffic/Incident Management and Enforcement Strategy List Frequency of Use (1=Selective to a particular project, 2=Frequently, 3=Limited, 4=Donât Know, 5=Not Used) Roadways mainly used on (1=Interstates/Fre eways, 2=Arterials, 3=Both) Rate Effectiveness (1=Highly Effective, 2=Moderately Effective, 3=Not Effective, 4=Inconclusive, 5=Donât Know) Rate Public Feedback Response (if known) (1=Very Good, 2=Good, 3=Satisfactory, 4=Poor, 5=Very Poor, 6=Donât Know) ï ITS for traffic monitoring/management (project specific) ï ï ï ï ITS for detouring traffic (project specific) ï Surveillance [Closed-Circuit Television (CCTV), loop detectors, lasers, probe vehicles] (project specific) ï Helicopter for aerial surveillance ï Reference Location Signs (aka mile markers) ï Tow/freeway service patrol ï Contract support for incident management ï Incident/emergency management coordinator ï Incident/emergency response plan ï Dedicated (paid) police enforcement ï Cooperative police enforcement ï Automated enforcement ï Increased penalties for work zone violations
A-16 Traffic/Incident Management and Enforcement Strategy List Frequency of Use (1=Selective to a particular project, 2=Frequently, 3=Limited, 4=Donât Know, 5=Not Used) Roadways mainly used on (1=Interstates/Fre eways, 2=Arterials, 3=Both) Rate Effectiveness (1=Highly Effective, 2=Moderately Effective, 3=Not Effective, 4=Inconclusive, 5=Donât Know) Rate Public Feedback Response (if known) (1=Very Good, 2=Good, 3=Satisfactory, 4=Poor, 5=Very Poor, 6=Donât Know) ï Queue Warning System 27. Please provide up to two (2) major road construction projects that deployed traffic/incident management and enforcement strategies (if available) Project Name Traffic/Incident Management and Enforcement Strategy Used 1 2 28. From the traffic/incident management and enforcement strategies selected in Question #26, has your agency conducted any in-house research, before-after studies, field trials, etc. (either published or unpublished such as internal memo)? ï Yes ï Describe _______________________________________________________________ _____________________________________________________________________(or) ï Provide Web link ______________________________________________________ (or) ï Upload file (the electronic version of this survey provides options to upload a maximum of two files)__________________________________________________________ (or) ï Donât have information readily available, contact me later ï Contact Mr./Ms.:_________________________________________________________ at phone/email: __________________________________________________________ ï No 29. Has your agency used traffic/incident management strategies different than the ones listed in Question #26? If so, please describe them. Describe:__________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ 30. Which traffic/incident management and enforcement strategies would you like to see evaluated? List two only and explain why. Describe:__________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________
A-17 4 Temporary Traffic Control (TTC) Transportation agencies use temporary traffic control (TTC) strategies, devices, and contracting/construction techniques and coordination to facilitate traffic flow safely through and around work zones. 4.1 Control Strategies This category includes using various traffic control approaches to accommodate road users within the work zone or the adjoining corridor in an efficient and safe manner, while providing adequate access to the roadway to perform the required construction, maintenance, or utility work. 31. Which control strategies has your agency used and what is your experience using them? Please select from list below and provide as much information as possible. Control Strategy List Frequency of Use (1=Selective to a particular project, 2=Frequently, 3=Limited, 4=Donât Know, 5=Not Used) Roadways mainly used on (1=Interstates/Freew ays, 2=Arterials, 3=Both) Rate Effectiveness (1=Highly Effective, 2=Moderately Effective, 3=Not Effective, 4=Inconclusive, 5=Donât Know) Rate Public Feedback Response (if known) (1=Very Good, 2=Good, 3=Satisfactory, 4=Poor, 5=Very Poor, 6=Donât Know) ï Full roadway closures ï Two-way traffic on one side of divided facility (crossover) ï Reversible lanes ï Night work ï Weekend work ï Offsite detours/use of alternate routes 32. Please provide up to two (2) major road construction projects that deployed control strategies. Project Name Control Strategy Used 1 2 33. From the control strategies selected in Question #31, has your agency conducted any in-house research, before-after studies, field trials, etc. (either published or unpublished such as internal memo)? ï Yes ï Describe _______________________________________________________________ _____________________________________________________________________(or) ï Provide Web link ______________________________________________________ (or)
A-18 ï Upload file (the electronic version of this survey provides options to upload a maximum of two files)__________________________________________________________ (or) ï Donât have information readily available, contact me later ï Contact Mr./Ms.:_________________________________________________________ at phone/email: __________________________________________________________ ï No 34. Which control strategies would you like to see formally evaluated? List two only and explain why. Describe:__________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________
A-19 4.2 Traffic Control Devices (TCD) The Manual on Uniform Traffic Control Devices (MUTCD) provides standards, guidelines, and other information pertaining to installing, maintaining, and operating Temporary Traffic Control Devices on roadways. 35. This section is to determine if your agency has conducted any research within last 10 years on TCDs that required interim approval permission by the FHWA, such as new traffic control devices, revisions to the application or manner of use of an existing traffic control device, or a provision not specifically described in the MUTCD (e.g., colored temporary pavement markings, alternative signs, and colored drums). ï Yes ï Describe _______________________________________________________________ _____________________________________________________________________(or) ï Provide Web link ______________________________________________________ (or) ï Upload file (the electronic version of this survey provides options to upload a maximum of two files)__________________________________________________________ (or) ï Donât have information readily available, contact me later ï Contact Mr./Ms.:_________________________________________________________ at phone/email: __________________________________________________________ ï No 36. Are there new or modified traffic control devices would you like to see formally evaluated? List two only and explain why. Describe:__________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________
A-20 4.3 Intermodal Control Strategies One attribute of constructing projects in urban corridors is that modes such as commercial vehicles and railroads are often present in the same or proximate right-of-way (ROW). The presence of other modes can complicate design, safety, traffic control, productivity, costs, and schedules. If other modes are present in the same corridor, then agencies will most likely have to address these specific issuesâfrom scoping through construction stages. 37. Describe effective TMP strategy(s) your agency has used to mitigate the effects of commercial vehicles and railroad users on significant projects. TMP strategy(s) for Commercial Vehicles:_______________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ TMP strategy(s) for Railroad Users (including crossings): _____________________________________ __________________________________________________________________________________ __________________________________________________________________________________ 38. Please describe a major road construction project that deployed significant TMP strategies to minimize impacts to commercial vehicle travel (i.e. monitoring/detouring) Describe:__________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ 39. Please describe a major road construction project that deployed significant strategies to minimize the impact to railroads affected by the construction activities Describe:__________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________
A-21 5 Evaluating Work Zone Strategies 40. Do you have any significant road construction projects awarded in fall/winter 2014 or scheduled to be awarded in 2015? If yes, please list below. These projects may become potential test sites for strategies you suggested for further evaluation. Working with the project staff, the research team will collect and analyze all data. Project Name Contact Info (Email/Phone) 1 2 THANK YOU FOR YOUR HELP AND COOPERATION WITH THIS PROJECT!
Appendix AâSurvey Form NCHRP 03-111 Effectiveness of Work Zone Transportation Management Plan (TMP) Strategies Survey â Part B A-22
A-23 Contents 1 Introduction .......................................................................................................................................... A-24 2 Public Information Strategies ............................................................................................................... A-26 2.1 Public Awareness Strategies ......................................................................................................... A-26 2.2 Motorist Information Strategies ................................................................................................... A-28
A-24 1 Introduction The National Academy of Sciences (NAS), through the Transportation Research Board (TRB), conducts studies relating to contemporary transportation issues. In 1963, the TRB established the National Cooperative Highway Research Program (NCHRP) to administer research projects deemed critical by the American Association of State Highway and Transportation Officials (AASHTO) Standing Committee on Research to the needs of state DOTs. In 2013, 579 motor vehicle occupants died in highway work zones across the country, with a further 105 worker fatalities. In addition to the safety problem, nearly 24% of non-recurring freeway delay is attributed to work zones, which equates to about 482 million hours and an annual fuel loss of more than $700 million. Many DOTs have implemented TMP strategiesâbut nationally there is not adequate knowledge of these strategies or their relative effectiveness. This survey is intended to solicit information and perspectives regarding how your agency manages a variety of work zone challenges and how you are finding success in doing so. This survey is divided into three parts: A, B and C. A. Part A relates to âTransportation Operations (TO)â strategies and âTemporary Traffic Control (TTC)â strategies. TO and TTC strategies are further sub-divided into various categories: i. TOâDemand management strategies ii. TOâCorridor/network management (traffic operations) strategies iii. TOâWork zone safety management strategies iv. TOâTraffic/incident management and enforcement strategies v. TTCâControl strategies vi. TTCâTraffic control devices vii. ICSâIntermodal Control Strategies B. Part B relates to the âPublic Informationâ strategies, which is sub-divided into âPublic Awarenessâ and âMotorist Informationâ strategies. C. Part C relates to âProject Coordination & Innovative Construction Strategiesâ. The expected outcome of the project will be a Guidebook to help work zone practitioners identify and select the most effective and cost-efficient TMP strategies to implement in a particular construction setting on future projects. KLS Engineering, LLC is conducting this research under contract to NCHRP. Surveys have been sent to all state DOTs and selected local governments. If you have any questions about this survey or how the data will be used please contact the Principal Investigator, Leverson Boodlal at e-mail leverson.boodlal@kls- eng.com. A copy of the Guidebook will be mailed to you once the project is completed. You are receiving this portion of the survey because you have been identified as the most resourceful person for one of the categories above. Note that other parts of the survey were sent to different departments within your agency for completion.
A-25 Because some questions are open-ended, it may be necessary to conduct follow-up interviews to confirm or enhance the understanding of the responses. For this purpose, please provide your contact information as well as contact information for anyone who has assisted you in completing this survey. We will limit any follow-up calls. Contact No. 1 Contact No. 2 Name Phone Number Email This survey can also be completed via a conference call. Please email leverson.boodlal@kls-eng.com, if conference call is your preferred method. All data obtained from participants will be kept confidential and will only be reported in an aggregate format. THANK YOU IN ADVANCE FOR YOUR HELP AND COOPERATION WITH THIS PROJECT!
A-26 2 Public Information Strategies Including a public information component in the TMP has the potential to reduce work zone impacts. By providing specific information concerning road projects to road users and the community, you alert them to potential effects and available means to avoid them, as well as more general information concerning appropriate driving and travel behavior and travel options associated with the work zone. 2.1 Public Awareness Strategies Public awareness strategies include various methods to educate and communicate with the public, businesses, and the community concerning the road project and work zone changes. 1. Public awareness strategies include various methods to educate and communicate with the public, businesses, and the community concerning the road project and work zone changes. Please select from list below and provide as much information as possible. Public Awareness Strategy List Frequency of Use (1=Selective to a particular project, 2=Frequently, 3=Limited, 4=Donât Know, 5=Not Used) Roadways mainly used on (1=Interstates/Fre eways, 2=Arterials, 3=Both) Rate Effectiveness (1=Highly Effective, 2=Moderately Effective, 3=Not Effective, 4=Inconclusive, 5=Donât Know) Rate Public Feedback Response (if known) (1=Very Good, 2=Good, 3=Satisfactory, 4=Poor, 5=Very Poor, 6=Donât Know) ï Paid advertisements â TV ï Paid advertisements â Radio ï Social media (Twitter, Facebook, etc.) ï Project Web site (general) ï Real-time video display of project road/s information on website ï Community task forces 2. Please provide up to two (2) major road construction projects that deployed significant public awareness strategies. Project Name Public Awareness Strategy Used 1 2
A-27 3. Do you have any (up to 2) examples of public awareness success stories/lessons learned that would be useful to share with other agencies or explore in greater detail as a case study? ï Yes ï Describe _______________________________________________________________ _____________________________________________________________________(or) ï Provide Web link ______________________________________________________ (or) ï Upload file (the electronic version of this survey provides options to upload a maximum of two files)__________________________________________________________ (or) ï Donât have information readily available, contact me later ï Contact Mr./Ms.:_________________________________________________________ at phone/email: __________________________________________________________ ï No 4. Has your agency used public information strategies different than the ones listed in Question #1? If so, please describe them. Describe:__________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ 5. Which public awareness strategies would you like to see formally evaluated? List two only and explain why. Describe:__________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________
A-28 2.2 Motorist Information Strategies These strategies provide current and/or real-time information to road users regarding the project work zone. 6. Which motorist information strategies has your agency used and what is your experience using them? Please select from list below and provide as much information as possible. Motorist Information Strategy List Frequency of Use (1=Selective to a particular project, 2=Frequently, 3=Limited, 4=Donât Know, 5=Not Used) Roadways mainly used on (1=Interstates/Fre eways, 2=Arterials, 3=Both) Rate Effectiveness (1=Highly Effective, 2=Moderately Effective, 3=Not Effective, 4=Inconclusive, 5=Donât Know) Rate Public Feedback Response (if known) (1=Very Good, 2=Good, 3=Satisfactory, 4=Poor, 5=Very Poor, 6=Donât Know) ï Traffic radio ï Changeable message signs (CMS) ï Temporary motorist information signs ï Dynamic speed message sign ï Highway advisory radio (HAR) ï Highway information network (Web-based) ï 511 traveler information systems (wireless, handhelds, in-vehicle, etc) ï Freight travel information ï C-B Wizard Alert System (to transmit project information) ï Extinguishable signs 7. Please provide up to two (2) major road construction projects that deployed significant motorist information strategies. Project Name Motorist Information Strategy Used 1 2
A-29 8. From the strategies selected in Question #6, has your agency conducted any in-house research, before-after studies, field trials, etc. (either published or unpublished such as internal memo)? ï Yes ï Describe _______________________________________________________________ _____________________________________________________________________(or) ï Provide Web link ______________________________________________________ (or) ï Upload file (the electronic version of this survey provides options to upload a maximum of two files)__________________________________________________________ (or) ï Donât have information readily available, contact me later ï Contact Mr./Ms.:_________________________________________________________ at phone/email: __________________________________________________________ ï No 9. Has your agency used motorist information strategies different than the ones listed in Question #6? If so, please describe them. Describe:__________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ 10. Which motorist information strategies would you like to see formally evaluated? List two only and explain why. Describe:__________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ THANK YOU FOR YOUR HELP AND COOPERATION WITH THIS PROJECT!
Appendix AâSurvey Form NCHRP 03-111 Effectiveness of Work Zone Transportation Management Plan (TMP) Strategies Survey â Part C A-30
A-31 Contents 1 Introduction ..........................................................................................................................................A-32 2 Project Coordination & Innovative Construction Strategies ................................................................. A-34 2.1 Project Coordination ..................................................................................................................... A-34 2.2 Contracting and Innovative Construction Strategies ....................................................................A-36
A-32 1 Introduction The National Academy of Sciences (NAS), through the Transportation Research Board (TRB), conducts studies relating to contemporary transportation issues. In 1963, the TRB established the National Cooperative Highway Research Program (NCHRP) to administer research projects deemed critical by the American Association of State Highway and Transportation Officials (AASHTO) Standing Committee on Research to the needs of state DOTs. In 2013, 579 motor vehicle occupants died in highway work zones across the country, with a further 105 worker fatalities. In addition to the safety problem, nearly 24% of non-recurring freeway delay is attributed to work zones, which equates to about 482 million hours and an annual fuel loss of more than $700 million. Many DOTs have implemented TMP strategiesâbut nationally there is not adequate knowledge of these strategies or their relative effectiveness. This survey is intended to solicit information and perspectives regarding how your agency manages a variety of work zone challenges and how you are finding success in doing so. This survey is divided into three parts: A, B and C. A. Part A relates to âTransportation Operations (TO)â strategies and âTemporary Traffic Control (TTC)â strategies. TO and TTC strategies are further sub-divided into various categories: i. TOâDemand management strategies ii. TOâCorridor/network management (traffic operations) strategies iii. TOâWork zone safety management strategies iv. TOâTraffic/incident management and enforcement strategies v. TTCâControl strategies vi. TTCâTraffic control devices vii. ICSâIntermodal Control Strategies B. Part B relates to the âPublic Informationâ strategies, which is sub-divided into âPublic Awarenessâ and âMotorist Informationâ strategies. C. Part C relates to âProject Coordination & Innovative Construction Strategiesâ. The expected outcome of the project will be a Guidebook to help work zone practitioners identify and select the most effective and cost-efficient TMP strategies to implement in a particular construction setting on future projects. KLS Engineering, LLC is conducting this research under contract to NCHRP. Surveys have been sent to all state DOTs and selected local governments. If you have any questions about this survey or how the data will be used please contact the Principal Investigator, Leverson Boodlal at e-mail leverson.boodlal@kls- eng.com. A copy of the Guidebook will be mailed to you once the project is completed. You are receiving this portion of the survey because you have been identified as the most resourceful person for one of the categories above. Note that other parts of the survey were sent to different departments within your agency for completion.
A-33 Because some questions are open-ended, it may be necessary to conduct follow-up interviews to confirm or enhance the understanding of the responses. For this purpose, please provide your contact information as well as contact information for anyone who has assisted you in completing this survey. We will limit any follow-up calls. Contact No. 1 Contact No. 2 Name Phone Number Email This survey can also be completed via a conference call. Please email leverson.boodlal@kls-eng.com, if conference call is your preferred method. All data obtained from participants will be kept confidential and will only be reported in an aggregate format. THANK YOU IN ADVANCE FOR YOUR HELP AND COOPERATION WITH THIS PROJECT!
A-34 2 Project Coordination & Innovative Construction Strategies 2.1 Project Coordination Project coordination strategies have the potential to reduce mobility and safety effects of work zone activities. 1. Please describe your agency efforts with utility suppliers to promote proactive coordination of long- range transportation plans with long-range utility plans, with the goal of reducing project delays and minimizing the number of work zones on the highway. Describe:__________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ 2. Please rate the most effective measures for mitigating the effects of utilities on construction projects. Utility Coordination Strategy List Rate Effectiveness of this strategy (1=Highly Effective, 2=Moderately Effective, 3=Not Effective, 4=Inconclusive, 5=Donât Know) ï Early coordination with impacted utility companies ï Payment of some relocation expenses, even if not required by law ï Litigation ï Modifying state law to require more effective coordination between your agency and utility companies ï Project specific coordination meetings with utility companies even before construction is started 3. Please rate the most effective measures for dealing with right-of-way issues relating to construction projects. Right-of-Way Coordination Strategy List Rate Effectiveness of this strategy (1=Highly Effective, 2=Moderately Effective, 3=Not Effective, 4=Inconclusive, 5=Donât Know) ï Add additional staff to accelerate the acquisition process ï Pay incentives to property owners who agree to sell early in the process ï Use private sector resources to fill critical roles and augment agency staff (e.g., appraisers, relocation specialists) ï Pay incentives to private sector companies performing acquisition services for your agency
A-35 Right-of-Way Coordination Strategy List Rate Effectiveness of this strategy (1=Highly Effective, 2=Moderately Effective, 3=Not Effective, 4=Inconclusive, 5=Donât Know) ï Advertise projects before all parcels have been acquired or right of entry secured ï Award projects before all parcels have been acquired or rights of entry secured ï Use the construction contractor to acquire rights of entry after awarding the construction contract ï Use of the construction contractor to acquire property after awarding the construction contract 4. Please rate the most effective measures for addressing the efforts of different construction projects within the same limits. Project Coordination Strategy List Rate Effectiveness of this strategy (1=Highly Effective, 2=Moderately Effective, 3=Not Effective, 4=Inconclusive, 5=Donât Know) ï Coordination during the planning/scoping process ï ï ï Coordination during the engineering design process ï Permanent ongoing meetings/committees ï Project specific meetings/committees ï Use in-house staff who are familiar with all projects (no external coordination is necessary) 5. Please provide a road construction project(s) that involved significant utility project coordination strategies. Describe:__________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________
A-36 2.2 Contracting and Innovative Construction Strategies These strategies typically involve contractual agreements to reduce project duration or traffic impact. 6. For Design-Build projectsâplease select the reasons for its selection and experiences with reductions in project duration and cost. Reason (Select Best Two) Average reductions in project duration1 Average reductions in cost2 Select two options that apply: ï Shorter construction schedule ï Price certainty (knowing what the final cost will be) ï Opportunities for innovation on the part of designers/contractors ï Ease of contract administration on the part of your agency ï Improved management of traffic during construction ï Improved management of stakeholder issues during construction ï Other (describe):_____________________________ ï 0% ï 0â10% ï 11â20% ï >20% ï Other, explain ï Not Available ï Donât Know ï Other_____________ ï More than 10% under budget ï 0â10% under budget ï On budget ï 0â10% over budget ï Other, explain ï Not Available ï Donât Know The average reductions in project duration and cost are in comparison to the Design-Bid Build (DBB) method. Please explain if DBB is not used as baseline for comparison. Describe:___________________________________________________________________________ __________________________________________________________________________________ 7. For Construction Manager At-Risk projectsâplease select the reasons for its selection and experiences with reductions in project duration and cost. Reason (Select Best Two) Average reductions in project duration Average reductions in cost Select two options that apply: ï Shorter construction schedule ï Price certainty (knowing what the final cost will be) ï Opportunities for innovation on the part of designers/contractors ï Ease of contract administration on the part of your agency ï Improved management of traffic during construction ï Improved management of stakeholder issues during construction ï Other (describe):_____________________________ ï 0% ï 0â10% ï 11â20% ï >20% ï Other, explain ï Not Available ï Donât Know ï Other ï More than 10% under budget ï 0â10% under budget ï On budget ï 0â10% over budget ï Other, explain ï Not Available ï Donât Know The average reductions in project duration and cost are in comparison to the Design-Bid Build (DBB) method. Please explain if DBB is not used as baseline for comparison. Describe:____________________________________________________________________________ ____________________________________________________________________________________ 1 Relative to estimated or projected cost 2 Relative to engineerâs estimate
A-37 8. For Public-Private Partnershipsâplease select the reasons for its selection and experiences with reductions in project duration and cost. Reason (Select Best Two) Average reductions in project duration Average reductions in cost Select two options that apply: ï Shorter construction schedule ï Price certainty (knowing what the final cost will be) ï Opportunities for innovation on the part of designers/contractors ï Ease of contract administration on the part of your agency ï Improved management of traffic during construction ï Improved management of stakeholder issues during construction ï Other (describe):_____________________________ ï 0% ï 0â10% ï 11â20% ï >20% ï Other, explain ï Not Available ï Donât Know ï Other ï More than 10% under budget ï 0â10% under budget ï On budget ï 0â10% over budget ï Other, explain ï Not Available ï Donât Know The average reductions in project duration and cost are in comparison to the Design-Bid Build (DBB) method. Please explain if DBB is not used as baseline for comparison. Describe:____________________________________________________________________________ ____________________________________________________________________________________ 9. For Indefinite Delivery/Indefinite Quantity (ID/IQ) projectsâplease select the reasons for its selection and experiences with reductions in project duration and cost. Reason (Select Best Two) Average reductions in project duration Average reductions in cost Select two options that apply: ï Shorter construction schedule ï Price certainty (knowing what the final cost will be) ï Opportunities for innovation on the part of designers/contractors ï Ease of contract administration on the part of your agency ï Improved management of traffic during construction ï Improved management of stakeholder issues during construction ï Other (describe):_____________________________ ï 0% ï 0â10% ï 11â20% ï >20% ï Other, explain ï Not Available ï Donât Know ï Other ï More than 10% under budget ï 0â10% under budget ï On budget ï 0â10% over budget ï Other, explain ï Not Available ï Donât Know The average reductions in project duration and cost are in comparison to the Design-Bid Build (DBB) method. Please explain if DBB is not used as baseline for comparison. Describe:____________________________________________________________________________ ____________________________________________________________________________________
A-38 10. For Design Sequencing3 projectsâplease select the reasons for its selection and experiences with reductions in project duration and cost. Reason (Select Best Two) Average reductions in project duration Average reductions in cost Select two options that apply: ï Shorter construction schedule ï Price certainty (knowing what the final cost will be) ï Opportunities for innovation on the part of designers/contractors ï Ease of contract administration on the part of your agency ï Improved management of traffic during construction ï Improved management of stakeholder issues during construction ï Other (describe):_____________________________ ï 0% ï 0â10% ï 11â20% ï >20% ï Other, explain ï Not Available ï Donât Know ï Other ï More than 10% under budget ï 0â10% under budget ï On budget ï 0â10% over budget ï Other, explain ï Not Available ï Donât Know The average reductions in project duration and cost are in comparison to the Design-Bid Build (DBB) method. Please explain if DBB is not used as baseline for comparison. Describe:____________________________________________________________________________ ____________________________________________________________________________________ 11. Please describe any other contracting strategies used. Description of Other Contracting Strategy:______________________________________________ What is your experience? (select from below) Reason (Select Best Two) Average reductions in project duration Average reductions in cost Select two options that apply: ï Shorter construction schedule ï Price certainty (knowing what the final cost will be) ï Opportunities for innovation on the part of designers/contractors ï Ease of contract administration on the part of your agency ï Improved management of traffic during construction ï Improved management of stakeholder issues during construction ï Other (describe):_____________________________ ï 0% ï 0â10% ï 11â20% ï >20% ï Other, explain ï Not Available ï Donât Know ï Other ï More than 10% under budget ï 0â10% under budget ï On budget ï 0â10% over budget ï Other, explain ï Not Available ï Donât Know Please explain if DBB is not used as baseline for comparison. Describe:____________________________________________________________________________ ____________________________________________________________________________________ 3 Design-sequencing allows the sequencing of design activities to permit each construction phase to commence when design for that particular phase is completeâinstead of requiring the design for the entire project to be complete before construction can begin.
A-39 12. Has your agency used Milestone Payments/Incentives/ Disincentives? ï Yes (complete table below) ï No (provide reason if possible): ____________________________________________________ _________________________________________________________________________________ Explain How are costs determined? ___________________________________________________ ___________________________________________________ How is competence measured (duration/days, milestones, level of acceptance, etc.)? ___________________________________________________ ___________________________________________________ Can you provide a project where this strategy was used? ___________________________________________________ ___________________________________________________ 13. Has your agency used lane rental? ï Yes (complete table below) ï No (provide reason if possible): ____________________________________________________ _________________________________________________________________________________ Explain How are costs determined? ___________________________________________________ ___________________________________________________ How is competence measured (duration/days, milestones, level of acceptance, etc.)? ___________________________________________________ ___________________________________________________ Can you provide a project where this strategy was used? ___________________________________________________ ___________________________________________________
A-40 14. Has your agency used Active Management Payment Method4? ï Yes (complete table below) ï No (provide reason if possible): ____________________________________________________ _________________________________________________________________________________ Explain How are costs determined? ___________________________________________________ ___________________________________________________ How is competence measured (duration/days, milestones, level of acceptance, etc.)? ___________________________________________________ ___________________________________________________ Can you provide a project where this strategy was used? ___________________________________________________ ___________________________________________________ 15. Has your agency used No-Excuse Incentive Provision5? ï Yes (complete table below) ï No (provide reason if possible): ____________________________________________________ _________________________________________________________________________________ Explain How are costs determined? ___________________________________________________ ___________________________________________________ How is competence measured (duration/days, milestones, level of acceptance, etc.)? ___________________________________________________ ___________________________________________________ Can you provide a project where this strategy was used? ___________________________________________________ ___________________________________________________ 4 This concept provides contractors with an incentive to minimize travel time through the work zone or maximize the availability of open lanes. The agency measures average speed through the work zone and the actual traffic flow. Incentives are based on the measured travel speed and the measured volumes in comparison to theoretical percentages of roadway capacity. Typically to implement such a system, the contractor is required to install traffic monitoring equipment to measure traffic performance through the work zone. Possible performance measurements include travel time through the work zone, queue length, traffic volume, delay time, and crash analyses. 5 No Excuse Incentive is a method used to motivate the contractor to complete work or open-to-traffic a portion of the work on or ahead of schedule by providing a bonus for early completion or open-to-traffic. A "drop-dead date" is given for completion of a phase or project. If the work is completed in advance of this date, the contractor will receive a bonus. There are no excuses for any reason, such as weather delays or not making the early completion or open-to-traffic date. On the other hand, there are no disincentives or fees (other than normal liquidated damages) for not meeting the early completion or open-to-traffic date.
A-41 16. Has your agency used Liquidated Savings6? ï Yes (complete table below) ï No (provide reason if possible): ____________________________________________________ _________________________________________________________________________________ Explain How are costs determined? ___________________________________________________ ___________________________________________________ How is competence measured (duration/days, milestones, level of acceptance, etc.)? ___________________________________________________ ___________________________________________________ Can you provide a project where this strategy was used? ___________________________________________________ ___________________________________________________ 17. Has your agency used Contingency Fund Management7? ï Yes (complete table below) ï No (provide reason if possible): ____________________________________________________ _________________________________________________________________________________ Explain How are costs determined? ___________________________________________________ ___________________________________________________ How is competence measured (duration/days, milestones, level of acceptance, etc.)? ___________________________________________________ ___________________________________________________ Can you provide a project where this strategy was used? ___________________________________________________ ___________________________________________________ 18. What is your agency's experience (lessons learned) with innovative construction techniques? Describe:__________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ 6 Liquidated savings is a process by which the agency pays the contractor a modest incentive for each calendar or working day that the contract is completed ahead of schedule. Liquidated savings tend to be used on projects with limited scope and budget, for which other incentive methods would not be justifiable or affordable. The incentive amount is based on the direct savings to the agency in inspection and contract administration costs. 7 The purpose of contingency fund management is to identify potential project risks that may cause cost and time growth, estimate these risks, create a contingency fund, and use management strategies to minimize impact to cost and time. Contingency fund management may include periodic risk analysis to refine contract contingencies, continual contingency tracking, a drawdown plan that includes contingency forecasting, and strategies to mitigate risk impacts.
A-42 19. How has your agency used project phasing/scheduling as a TMP strategy? Describe:__________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ 20. Can you provide two examples of road construction projects that successfully used different contracting types (DB, CM-At-Risk, P3, IDIQ, DS, etc)? Project Name Contracting Type Used 1 2
