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18 time, but holds them for processing until the next scheduled CMMPO. Although the document lays out the minimum opportunity. Its administrative modifications are processed thresholds, the state and CMMPO may set stricter thresholds by staff with no official action required by the ARC Board. It or require additional actions. spells out what triggers a modification and notes that there is no formal comment period required to process administra- The following are cost and/or percentage thresholds tive changes. However, full advance disclosure of the pro- that trigger an amendment for FHWA- and FTA-financed posed changes is made to all agencies with a vested interest projects. in the affected project. FHWA The monetary threshold for a modification is as follows: <$10 million $1 million increase Revising a project description without changing the overall project scope and intent (e.g., less than 10% >$10 million 10% change in project length), conflicting with the environ- mental document or changing the conformity finding. FTA Increasing the costs of project phases by less than $2 million or 20% of the amount to be authorized. The >10% of the total project cost 20% scenario amount may not exceed $10 million. Florida DOT and MPOs Wasatch Front Regional Council The Florida DOT and MPOs have collaborated on program The Wasatch Front Regional Council (WFRC) spells out its management guidance for TIP processes, including revisions. modification process in the Appendix (Section X) of its 2010 2015 TIP. To reduce the number of potential amendments and Project cost change thresholds for an amendment are sim- streamline the process to modify the TIP, all the MPOs in ply 20% of project cost and $2 million change; other thresh- Utah, Utah DOT, the Utah Transit Authority, and FHWA col- olds include major scope changes, adverse impacts to fiscal laborate on the TIP/STIP modification process. They estab- constraint, and inconsistency with the long-range transpor- lished "staff modifications," "Board modifications," and tation plan or adopted project priorities. "full amendments." The triggers for Board modifications are spelled out, and these require approval from the WFRC or WFRC delegated body and the Transportation Commission. TIMELINESS OF REVISIONS The following are thresholds and triggers for staff modi- Although the ARRA stimulus money created urgencies to fications and Board modifications: adopt TIP revisions, many MPOs and DOTs have had to deal with quick turnaround times to make changes to the Staff modifications are minor changes and require TIP. Many MPOs noted that because their policy boards administrative approval from the MPO and DOT exec- meet monthly, processing frequent changes is not a problem. utive directors. The cost threshold for staff modifica- However, in cases where a board does not meet as frequently tions are project activities where there was a change or a change simply cannot wait, some MPOs and DOTs have in funding source and a need for additional funding agreed to procedures to expedite the process. One MPO has less than 25% (but not more than $250,000) of the pro- started to allow absentee voting when an action is required grammed amount. quickly to avoid project delays. Another MPO added a clause The cost thresholds for a board modification are requests to its public participation plan that allows for major amend- for funding greater than 25% (or over $250,000) of the ments to be processed, in extenuating circumstances, without programmed amount. the 30-day public notice as long as 75% of the Policy Board is present and approves the change. A different MPO, which Central Massachusetts MPO has a strict schedule for processing all of its TIP changes quarterly, will, in special circumstances, process an out-of- The Central Massachusetts MPO (CMMPO) lays out its cycle modification at the next available meeting. amendment/adjustment procedures in its Draft 20112014 TIP. An amendment is called for when there is a significant change to the TIP (triggers for this are detailed in the docu- STAKEHOLDER AND PUBLIC AWARENESS AND ment). It will require formal action by the Policy Board. An ENGAGEMENT adjustment is called for when lesser actions affecting the TIP (triggers for this are detailed in the document) may be MPOs noted that when new TIP revision processes are accommodated through an administrative procedure of the installed, it is important that these changes be communi-

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19 cated both internally and externally. The ARC has developed In an environment of frequent TIP revisions, especially the Blueprint, a comprehensive guide to LRTP, TIP, and multiple revisions to the same project, it is important to help other processes that it manages. This document also con- the public understand what has prompted these changes and tains information specific to publicprivate partnerships, why they are necessary. Consolidating the TIP revisions to congressional earmarks, and other program elements. The one specific meeting, instead of holding a meeting for each ARC has also developed an interactive map of TIP projects, revision, and providing detailed project data in a standardized a project submittal form, and a significant portion of its web- template are strategies cited for improving public awareness site to help engage stakeholders and the public. and engagement when there are multiple project adjustments.