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Suggested Citation:"Appendix A - Fleet Management Information Systems in DOTs." National Academies of Sciences, Engineering, and Medicine. 2020. Guide to Calculating Ownership and Operating Costs of Department of Transportation Vehicles and Equipment: An Accounting Perspective. Washington, DC: The National Academies Press. doi: 10.17226/25700.
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Page 43
Page 44
Suggested Citation:"Appendix A - Fleet Management Information Systems in DOTs." National Academies of Sciences, Engineering, and Medicine. 2020. Guide to Calculating Ownership and Operating Costs of Department of Transportation Vehicles and Equipment: An Accounting Perspective. Washington, DC: The National Academies Press. doi: 10.17226/25700.
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Page 44

Below is the uncorrected machine-read text of this chapter, intended to provide our own search engines and external engines with highly rich, chapter-representative searchable text of each book. Because it is UNCORRECTED material, please consider the following text as a useful but insufficient proxy for the authoritative book pages.

43 BusinessDictionary. (2018). “Direct cost.” http://www.businessdictionary.com/definition/direct-cost.html Cambridge Systematics, Inc. (2012). “NCHRP 20-24, Task 58: The Relationship between Asset Management and Performance Management.” American Association of State Highway and Transportation Officials. Cambridge Systematics, Inc. (2002). “NCHRP Web Document 41: Phase I Report, Task 2 of 3: Asset Management Framework, National Cooperative Highway Research Program.” Transportation Research Board, National Research Council. Cooper, R., and Kaplan, R.S. (1988). “Measure Costs Right: Make the Right Decisions.” Harvard Business Review 65 (5): p. 96–103. Chaudier, A., and G. Hatfield. (n.d.). “General Services Administration Fleet Metrics.” Mercury Associates. CTC & Associates LLC. (2012). “National Survey of Equipment Management Practices.” Caltrans Division of Research and Innovation. Davenport, N., M. D. Anderson, and P. A. Farrington. (2005). “Transportation Research Record: Journal of the Transportation Research Board, No. 1927.” Transportation Research Board of the National Academies, Washington, DC, p. 123–127. Equipment Management Technical Services Program (EMTSP). (2018). “DOT National Metrics Contact List.” https://www.pavementpreservation.org/wp- content/uploads/emtspmetrics/National_Metric_Contact_List.xlsx Galenko, A., C. Pilson, and T. Scheinberg. (2013). “Identifying Optimal Highway Asset Maintenance on the Basis of Performance Targets and Budget Constraints.” Transportation Research Record: Journal of the Transportation Research Board, No. 2361, Transportation Research Board of the National Academies, Washington, DC, p. 11–15. Government Accounting Standards Board (GASB). (2019). https://www.gasb.org/home Government Fleet. (2014). “Indirect vs. Direct Labor: How to Hit the Magic 70%.” https://www.government-fleet.com/154897/indirect-vs-direct-labor-how-to-hit-the-magic-70 General Services Administration (GSA). (2014a). “Standard Indirect Cost Factors.” https://fastweb.inl.gov/files/static/guidance/gsa-standardindirectcostfactors-20140226.pdf General Services Administration (GSA). (2014b). “GSA Bulletin FMR B-38 Motor Vehicle Management.” Washington, DC. https://www.gsa.gov/cdnstatic/FMR_Bulletin_B38_%281%29_%281%29.pdf

44 General Services Administration (GSA). (2007). “GSA Bulletin FMR B-15 Requirements for Management Information Systems in Federal Vehicle Fleets.” https://www.gsa.gov/policy- regulations/regulations/federal-management-regulation/federal-management-regulation-fmr- related-files#FMRBulletins Hamilton, R. (2018) “NCHRP Report 879: Optimal Replacement Cycles of Highway Operations Equipment.” National Academy of Sciences, Transportation Research Board, Washington, DC. Hawkins, N., and O. Smadi. (2013). “NCHRP Synthesis 439: Use of Transportation Asset Management Principles in State Highway Agencies.” National Academy of Sciences, Transportation Research Board, Washington, DC. Hildreth, J. C. (2012). “Modeling Equipment Costs.” National Equipment Fleet Management Conference, June 12. Joyner, Michael. (2000). Managing Public Equipment. p.63. American Public Works Association, Second Edition, Kansas City, Missouri. Khasnabis, S., J. Bartus, and R. D. Ellis. (2004). “Asset Management Strategy to Meet Long-Term Transit Fleet Needs of State Departments of Transportation.” Transportation Research Record: Journal of the Transportation Research Board, No. 1887, Transportation Research Board, National Research Council, Washington, DC, p. 45–54. Lauria, P., and Donald T. Lauria. (2014). “NCHRP Synthesis 453: State Department of Transportation Fleet Replacement Management Practices.” National Academy of Sciences, Transportation Research Board, Washington, DC. Mercury Associates, Inc. (2015). “How to Reduce Fleet Costs.” https://mercury-assoc.com/wp- content/uploads/How_to_Reduce_Fleet_Costs_NPMA_AUG-2015.pdf Mercury Associates, Inc. (2016a). “Fundamentals of Fleet Management: How Telematics Solution Providers Can Help their Customers be Better Fleet Managers.” http://mercury- assoc.com/wp-content/uploads/Fundamentals_Of_Fleet-Management- How_Telematics_Solutions_Providers_Can_Help_Their_Customers_Be_Better_Fleet_Managers -BUDAPEST_SEPT-2016.pdf Mercury Associates, Inc. (2016b). “Decisiv User Meeting: Data, Performance and Benchmarking.” https://mercury-assoc.com/wp- content/uploads/Data_Performance_and_Benchmarking_DECISIV_2016.pdf Mercury Associates, Inc. (2016c). “Managing Direct and Indirect Fleet Costs.” National Education Seminar, August 29–September 1.

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Guide to Calculating Ownership and Operating Costs of Department of Transportation Vehicles and Equipment: An Accounting Perspective Get This Book
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 Guide to Calculating Ownership and Operating Costs of Department of Transportation Vehicles and Equipment: An Accounting Perspective
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A central role of a state Department of Transportation (DOT) fleet manager is to maintain a clear understanding of the fleet’s costs. This helps in tracking activities over time, comparing costs with other fleets, communicating with stakeholders, and effectively managing fleet assets.

The TRB National Cooperative Highway Research Program's NCHRP Research Report 944: Guide to Calculating Ownership and Operating Costs of Department of Transportation Vehicles and Equipment: An Accounting Perspective provides a practical, logical, and transparent framework for conducting fleet cost accounting in state DOTs. The Guide focuses on the unique aspects of DOT fleets, although the principles in the Guide could be extended to any public fleet.

Without a complete understanding of fleet costs, the fundamental functions of fleet managers—such as equipment replacement decisions, outsourcing decisions, and budget requests—are diminished. Ultimately, fleet managers need full confidence in their fleet cost numbers to have credibility with fleet stakeholders.

The report is accompanied by a PowerPoint presentation summary.

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