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DEPARTMENT OF THE NAVY NAVAL FACILITIES ENGINEERING COMMAND GUIDE SPECIFICATION |
NFGS-01781C 31 March 1998 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Superseding NFGS-01781B (09/96) |
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SECTION TABLE OF CONTENTS
DIVISION 01 - GENERAL REQUIREMENTS
SECTION 01781
OPERATION AND MAINTENANCE DATA
03/98
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DEPARTMENT OF THE NAVY NAVAL FACILITIES ENGINEERING COMMAND GUIDE SPECIFICATION |
NFGS-01781C 31 March 1998 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Superseding NFGS-01781B (09/96) |
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NFGS-01781C
OPERATION AND MAINTENANCE DATA
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DEPARTMENT OF THE NAVY NAVAL FACILITIES ENGINEERING COMMAND GUIDE SPECIFICATION |
NFGS-01781C 31 March 1998 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Superseding NFGS-01781B (09/96) |
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SECTION 01781
OPERATION AND MAINTENANCE DATA
03/98
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NOTE: This guide specification covers Contractor submittal requirements for Data Packages necessary to form the basis for Architect-Engineer (A/E) preparation of facility Operating and Maintenance Support Information (OMSI) Manuals. The prefinal OMSI Manuals should be complete 30 to 60 days before construction acceptance/beneficial occupancy and will be used for operation and maintenance of the facility pending final OMSI completion (approximately 6 months after beneficial occupancy).
Responsibilities for providing Operation and Maintenance (O&M) Data Packages and, finally, OMSI Manuals will normally be as follows:
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Project Contractor: Provides Data Package submittals from suppliers and manufacturers to meet the requirements of this guide specification.
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Manufacturer's Cut-Sheets: These submittals are the standard product data available from manufacturers for individual pieces of equipment or components. This data describes and identifies the product but does not normally provide detailed operation, maintenance, and repair information.
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Supplier/manufacturer O&M Data and/or Manuals: Equipment or components used in facility construction (including many architectural products) have manufacturer's specific instructions and procedures for proper operation, maintenance and repair of the items. This information is needed at the time of occupancy and ofter be specially obtained by the construction Contractor from suppliers/manufacturers at the time of purchase. Refer to paragraph titled “Schedule of Operation and Maintenance Data Packages.” If the product is a “package” system such as diesel electric generator, the supplier or manufacturer can also provide a manual or data that covers a complete system of interrelated components, including interconnecting wiring diagrams, narrative system control sequences,
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and system operating, maintenance, and repair instructions. The requirements for all O&M Data/Manuals should be completely specified by the designer in the individual technical section which covers the particular system under the “SD-19” submittal designation.
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Architect/Engineer: (normally the project designer): Reviews and assembles all Contractor-furnished submittals, prepares and expands on systems operation, maintenance, and repair discussions. The A/E finalizes the OMSI Manuals for the facility user/maintainer by providing such items as illustrations, photographs, utility connection plans, and indexes. Also, preparer will include Contractor submittals such as Shop Drawings, Manufacturer Cut Sheets, Test Reports and Extended Warranties. The objectives of OMSI are to produce high quality, “user friendly,” comprehensive manuals which are essentially complete just prior to facility acceptance and reflect the as-built products and systems.
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NOTE: This revision “C” to NFGS-01781 revalidates the issue dated 30 September 1996.
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PART 1 GENERAL
1.1 SUBMISSION OF OPERATION AND MAINTENANCE DATA
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NOTE: The provisions of this section apply only to those items requiring operation and maintenance by the technical sections. The technical sections should include a paragraph titled “SD-19, Operation and Maintenance Manuals,” stating: “Submit Operation and Maintenance Data in accordance with Section 01781, “Operations and Maintenance Data,” Data Package [1] [2] [3] [4] [5]. Operation, maintenance, and repair requirements peculiar to certain equipment shall also be specified in the pertinent technical section.
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Submit Operation and Maintenance (O&M) Data/Manuals which are specifically applicable to this contract and a complete and concise depiction of the provided equipment or product. Organize and present information in sufficient detail to clearly explain O&M requirements at the system, equipment, component, and subassembly level. Include an index preceding each submittal. Submit in accordance with this section and Section 01330, “Submittal Procedures.”
1.1.1 Quantity
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NOTE: For LANTNAVFACENGCOM projects, submit three copies.
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Submit [five] sets of the supplier/manufacturers' O&M information specified herein for the components, assemblies, subassemblies, attachments, and accessories. The items for which O&M Data/Manuals are required are listed in the technical sections which specifies those particular items.
1.1.2 Package Quality
Documents must be fully legible. Poor quality copies and material with hole punches obliterating the text or drawings will not be accepted.
1.1.3 Package Content
Data package content shall be as shown in the paragraph titled “Schedule of Operation and Maintenance Data Packages.” For each product, system, or component piece of equipment requiring submission of O&M Data, submit the Data Package specified in the individual technical section.
1.1.4 Delivery
Submit O&M Data Manuals to the Contracting Officer for review and acceptance; submit data specified for a given item within 30 calendar days after the item is delivered to the contract site.
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In the event the Contractor fails to deliver O&M Data/Manuals within the time limits set forth above, the Contracting Officer may withhold from progress payments 50 percent of the price of the item with which such O&M Data/Manuals are associated.
1.1.5 Changes to Submittals
Manufacturer-originated changes or revisions to submitted data shall be furnished by the Contractor if a component of an item is so affected subsequent to acceptance of the O&M Data. Changes, additions, or revisions required by the Contracting Officer for final acceptance of submitted data, shall be submitted by the Contractor within 30 calendar days of the notification of this change requirement.
1.2 TYPES OF INFORMATION REQUIRED IN O&M DATA PACKAGES
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NOTE: O&M Data needed for any product, system, or piece of equipment depends upon the complexity of that item. The types of O&M Data, defined below, are grouped into Data Packages in the paragraph titled “Schedule of Operation and Maintenance Data Packages.” The Data Package numbers, in turn, appear in the technical guide specifications.
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1.2.1 Operating Instructions
Include specific instructions, procedures, and illustrations for the following phases of operation:
1.2.1.1 Safety Precautions
List personnel hazards and equipment or product safety precautions for all operating conditions.
1.2.1.2 Operator Prestart
Include procedures required to set up and prepare each system for use.
1.2.1.3 Startup, Shutdown, and Postshutdown Procedures
Provide narrative description for each operating procedure including control sequence for each.
1.2.1.4 Normal Operations
Provide narrative description of normal operating procedures. Include control diagrams with data to explain operation and control of systems and specific equipment.
1.2.1.5 Emergency Operations
Include emergency procedures for equipment malfunctions to permit a short period of continued operation or to shut down the equipment to prevent further damage to systems and equipment. Include emergency shutdown instructions for fire, explosion, spills, or other foreseeable contingencies. Provide guidance on emergency operations of all utility systems including valve locations and portions of systems controlled.
1.2.1.6 Operator Service Requirements
Include instructions for services to be performed by the operator such as lubrication, adjustment, inspection, and gage reading recording.
1.2.1.7 Environmental Conditions
Include a list of environmental conditions (temperature, humidity, and other relevant data) which are best suited for each product or piece of equipment and describe conditions under which equipment should not be allowed to run.
1.2.2 Preventive Maintenance
Include the following information for preventive and scheduled maintenance to minimize corrective maintenance and repair.
1.2.2.1 Lubrication Data
Include lubrication data, other than instructions for lubrication in accordance with paragraph titled “Operator Service Requirements ”:
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A table showing recommended lubricants for specific temperature ranges and applications;
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Charts with a schematic diagram of the equipment showing lubrication points, recommended types and grades of lubricants,
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and capacities; and
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A lubrication schedule showing service interval frequency.
1.2.2.2 Preventive Maintenance Plan and Schedule
Include manufacturer's schedule for routine preventive maintenance, inspections, tests and adjustments required to ensure proper and economical operation and to minimize corrective maintenance and repair. Provide manufacturer 's projection of preventive maintenance work-hours on a daily, weekly, monthly, and annual basis including craft requirements by type of craft. For periodic calibrations, provide manufacturer's specified frequency and procedures for each separate operation.
1.2.3 Corrective Maintenance (Repair)
Include manufacturer's recommendations on procedures and instructions for correcting problems and making repairs.
1.2.3.1 Troubleshooting Guides and Diagnostic Techniques
Include step-by-step procedures to promptly isolate the cause of typical malfunctions. Describe clearly why the checkout is performed and what conditions are to be sought. Identify tests or inspections and test equipment required to determine whether parts and equipment may be reused or require replacement.
1.2.3.2 Wiring Diagrams and Control Diagrams
Wiring diagrams and control diagrams shall be point-to-point drawings of wiring and control circuits including factory-field interfaces. Provide a complete and accurate depiction of the actual job specific wiring and control work. On diagrams, number electrical and electronic wiring and pneumatic control tubing and the terminals for each type, identically to actual installation numbering.
1.2.3.3 Maintenance and Repair Procedures
Include instructions and list tools required to restore product or equipment to proper condition or operating standards.
1.2.3.4 Removal and Replacement Instructions
Include step-by-step procedures and list required tools and supplies for removal, replacement, disassembly, and assembly of components, assemblies, subassemblies, accessories, and attachments. Provide tolerances, dimensions, settings and adjustments required. Instructions shall include a combination of text and illustrations.
1.2.3.5 Spare Parts and Supply Lists
Include lists of spare parts and supplies required for maintenance and repair to ensure continued service or operation without unreasonable delays. Special consideration is required for facilities at remote locations. List spare parts and supplies that have a long lead time to obtain.
1.2.3.6 Corrective Maintenance Work-Hours
Include manufacturer's projection of corrective maintenance work-hours including craft requirements by type of craft. Corrective maintenance that requires participation of the equipment manufacturer shall be identified and tabulated separately.
1.2.4 Appendices
Provide information required below and information not specified in the preceding paragraphs but pertinent to the maintenance or operation of the product or equipment. Include the following:
1.2.4.1 Parts Identification
Provide identification and coverage for all parts of each component, assembly, subassembly, and accessory of the end items subject to replacement. Include special hardware requirements, such as requirement to use high-strength bolts and nuts. Identify parts by make, model, serial number, and source of supply to allow reordering without further identification. Provide clear and legible illustrations, drawings, and exploded views to enable easy identification of the items. When illustrations omit the part numbers and description, both the illustrations and separate listing shall show the index, reference, or key number which will cross-reference the illustrated part to the listed part. Parts shown in the listings shall be grouped by components, assemblies, and subassemblies. Parts data may cover more than one model or series of equipment. components, assemblies, subassemblies, attachments, or accessories, such as a master parts catalog, in accordance with the manufacturer's standard commercial practice.
1.2.4.2 Warranty Information
List and explain the various warranties and include the servicing and technical precautions prescribed by the manufacturers or contract documents to keep warranties in force. Include warranty information for primary components such as the compressor of air conditioning system.
1.2.4.3 Personnel Training Requirements
Provide information available from the manufacturers to use in training designated personnel to operate and maintain the equipment and systems properly.
1.2.4.4 Testing Equipment and Special Tool Information
Include information on test equipment required to perform specified tests and on special tools needed for the operation, maintenance, and repair of components.
1.2.4.5 Contractor Information
Provide a list that includes the name, address, and telephone number of the General Contractor and each subcontractor installing the product or equipment. Include local representatives and service organizations most convenient to the project site. Provide the name, address, and telephone number of the product or equipment manufacturers.
1.3 SCHEDULE OF OPERATION AND MAINTENANCE DATA PACKAGES
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NOTE: The type of O&M data needed for any product, system, or piece of equipment depends upon the complexity of that item. Normally the “Data Package” number will appear in the technical guide specification. If not, the specifier should include the appropriate Data Package number in the respective technical section, guided by the schedule in this paragraph in selecting the Data Package number. Data Package 1 would typically be used for architectural items requiring simple but specific maintenance and replacement; for example, acoustical ceiling, floor tile or carpeting system. Data Package 2 would be used for an item that is less simple; for example, an item having a motor and some sequence of operation such as a refrigerated drinking fountain. Data Package 3 would be used for a complex piece of equipment, having a specific troubleshooting sequence, but one which does not require an operator on watch; for example, HVAC temperature controls. Data Package 4 would be used for an extremely complex piece of equipment, having an extensive sequence of operation, a complex troubleshooting sequence and one requiring frequent operator attention; at least for start-up and shut-down. Examples of this case would be small boilers and small diesel generator sets. Finally, Data Package 5 would be used for electrical equipment, components or systems on which, wiring and control diagrams are needed for operation, maintenance or repair. Examples of this case are 400 Hz frequency converters, annunciator panels and cathodic protection systems.
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Furnish the O&M Data Packages specified in individual technical sections. The required information for each O&M Data Package is as follows:
1.3.1 Data Package 1
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Safety precautions
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Maintenance and repair procedures
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Warranty information
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Contractor information
1.3.2 Data Package 2
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Safety precautions
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Normal operations
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Environmental conditions
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Lubrication data
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Preventive maintenance plan and schedule
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Maintenance and repair procedures
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Removal and replacement instructions
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Spare parts and supply list
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Parts identification
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Warranty information
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Contractor information
1.3.3 Data Package 3
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Safety precautions
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Normal operations
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Emergency operations
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Environmental conditions
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Lubrication data
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Preventive maintenance plan and schedule
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Troubleshooting guides and diagnostic techniques
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Wiring diagrams and control diagrams
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Maintenance and repair procedures
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Removal and replacement instructions
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Spare parts and supply list
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Parts identification
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Warranty information
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Testing equipment and special tool information
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Contractor information
1.3.4 Data Package 4
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Safety precautions
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Operator prestart
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Startup, shutdown, and postshutdown procedures
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Normal operations
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Emergency operations
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Operator service requirements
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Environmental conditions
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Lubrication data
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Preventive maintenance plan and schedule
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Troubleshooting guides and diagnostic techniques
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Wiring diagrams and control diagrams
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Maintenance and repair procedures
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Removal and replacement instructions
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Spare parts and supply list
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Corrective maintenance man-hours
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Parts identification
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Warranty information
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Personnel training requirements
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Testing equipment and special tool information
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Contractor information
1.3.5 Data Package 5
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Safety precautions
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Operator prestart
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Start-up, shutdown, and post shutdown procedures
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Normal operations
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Environmental conditions
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Preventive maintenance plan and schedule
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Troubleshooting guides and diagnostic techniques
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Wiring and control diagrams
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Maintenance and repair procedures
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Spare parts and supply list
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Testing equipments and special tools
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Warranty information
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Contractor information
PART 2 PRODUCTS
Not used.
PART 3 EXECUTION
Not used.
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NOTE: Suggestions for improvement of this specification will be welcomed using the Navy “Change Request Forms” subdirectory located in SPECSINTACT in Jobs or Masters under “Forms/Documents” directory or DD Form 1426. Suggestions should be forwarded to:
Officer In Charge
Seabee Logistics Center
NAVFAC 15G/SLC 15E
4111 San Pedro Street
Port Hueneme, CA 93043-4410
FAX: (805) 985-6465/922-5196 or DSN 551-5196
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