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From page 15... ... The COOP team can address any misconceptions about this from the beginning of its activities. COOP team meetings with agency divisions, departments, and units can rapidly dispel concerns regarding the nature of essential functions and any erroneous implications that may be drawn regarding their significance. Read the entire page →
From page 16... ... Beyond consulting current personnel, former agency personnel, if available, are excellent sources of information in interviews or brainstorming sessions. The COOP team is also encouraged to review • The agency's enabling legislation and the regulations promulgated by the agency, • Existing standard operating procedures (SOPS) Read the entire page →
From page 17... ... Sample DOT vision, mission statement, values, goals, and strategies. Read the entire page →
From page 18... ... You may also wish to use Worksheet 14 to guide the discussion and documentation effort. Once the COOP team has identified the functions performed for each area of responsibility, then it begins selecting essential functions for its COOP plan. Read the entire page →
From page 19... ... Refer to Worksheet 12 to test those functions identified as essential. When assessing the results documented in Worksheet 12 against the criteria established in Worksheet 13, the COOP team is ready to identify essential functions. Read the entire page →
From page 20... ... TABLE 2 Essential functions -- sample for state DOT Highway Maintenance Perform emergency maintenance of state highways and, if appropriate, help local road authorities with emergency maintenance Remove snow and ice from state highways to keep roads open Provide traffic services, including traffic control and traffic monitoring Maintain bridges Provide construction engineering support for emergency highway reports Operate DOT facilities that are needed to support highway maintenance activity Railroads Monitor safety at rail crossings Monitor rail operations Aviation Maintain state airports Support Services Contract with vendors for emergency supplies, services, and other public works emergency needs Make emergency signs Issue forms and supplies needed by DOT emergency responders Transport needed equipment and supplies to DOT emergency responders throughout the state Provide field mechanics to make on-site emergency repairs to DOT equipment located in the field Make emergency repairs to DOT equipment at designated shops Conduct safety inspections of DOT facilities and obtain contractor services if necessary to ensure safety Secure DOT buildings and facilities; provide maintenance of utilities at DOT buildings; and make immediate repairs to damaged buildings Ensure necessary mail gets to DOT personnel File originals of emergency agreements and contracts and Director's Office documents Use DOT's photography and video resources to document damage caused by the emergency Provide reproductions of highway/facility drawings Transfer DOT fuel and equipment as needed to support response activities Information Systems Control access to and maintain security of DOT's computer systems Maintain DOT's computer network and mainframe operations Maintain DOT's radio system Maintain telecommunications systems needed by DOT responders Maintain DOT's server operations Provide computer support for engineering and Geographic Information System functions to support emergency response Provide computer assistance and personal computer support to DOT personnel to support emergency response Public Affairs Provide emergency information to the public Financial Information Conduct basic fiscal operations Make vendor payments Collect Motor Carrier weight-mile taxes Driver and Motor Vehicle Services Provide driver and motor vehicle related information to law enforcement and emergency services personnel Resume driver suspensions/reinstatements, driver convictions/accidents, driver financial responsibility, and hearings Motor Carriers Issue permits for trucks hauling over-dimension loads to protect the traveling public from traffic hazards and to minimize damage to highways Conduct truck and driver safety inspections and weigh and check truck size and weight limit compliance Inspect trucks and drivers at the roadside and at carriers' terminals; manage police and sheriffs who inspect trucks and drivers at roadside Identify and record carrier and truck information and record and track tax and registration payments Operate the truck weigh station pre-clearance system that provides for automatic vehicle identification and weighing at highways speeds Transportation Inventory and Mapping Develop and provide maps and transportation system data to support emergency response actions and to brief decision makers Read the entire page →
From page 21... ... Worksheet 15 requires the COOP team to examine the personnel, records, equipment/resources, and systems that support the tasks within each essential function. Each essential function has unique characteristics and resource requirements, without which the function could not be sustained. Read the entire page →
From page 22... ... TABLE 5 Prioritized essential functions for state DOT Highway Maintenance FD Perform emergency maintenance of state highways and, if appropriate, help local road authorities with emergency maintenance FD Remove snow and ice from state highways to keep roads open to the public FD Provide traffic services, including traffic control and traffic monitoring FW Maintain bridges FW Provide construction engineering support for emergency highway reports FW Operate DOT facilities that are needed to support highway maintenance activity Railroads FD Monitor safety at rail crossings FD Monitor rail operations Aviation FW Maintain state airports Read the entire page →
From page 23... ... 23 TABLE 5 (Continued) Support Services FD Contract with vendors for emergency supplies, services, and other public works emergency needs FD FD Issue forms and supplies needed by DOT emergency responders FD Transport needed equipment and supplies to DOT emergency responders throughout the state FD Provide field mechanics to make on-site emergency repairs to DOT equipment located in the field FD Make emergency repairs to DOT equipment at established repair shops FD Conduct safety inspections of DOT facilities and obtain contractor services if necessary to ensure safety FD Secure DOT buildings and facilities; provide maintenance of utilities at DOT buildings; and make immediate repairs to damaged buildings FW Ensure necessary mail gets to DOT personnel FW Make emergency signs File originals of emergency agreements and contracts and Director's Office documents FW Use DOT's photography and video resources to document damage caused by the emergency FW Provide reproductions of highway/facility drawings FW Transfer DOT fuel and equipment as needed to support response activities Information Systems FD Control access to and maintain security of DOT's computer systems FD Maintain DOT's computer network and mainframe operations FD Maintain DOT's radio system FW Maintain telecommunications systems needed by DOT's responders FW Maintain DOT's server operations FW Provide computer support for engineering and Geographic Information System functions to support emergency response FW Provide computer assistance and personal computer support to DOT personnel to support emergency response Public Affairs FD Provide emergency information to the public Financial Information FD Conduct basic fiscal operations, manually if necessary FD Make vendor payments, manually if necessary FW Collect Motor Carrier weight-mile taxes Driver and Motor Vehicle Services FD Provide driver and motor vehicle related information to law enforcement and emergency services personnel FW Resume driver suspensions/reinstatements, driver convictions/accidents, driver financial responsibility, and hearings Motor Carriers FD Issue permits for trucks hauling over-dimension loads to protect the traveling public from traffic hazards and to minimize damage to highways FW Conduct truck and driver safety inspections and weigh and check truck size and weight limit compliance FW Inspect trucks and drivers at the roadside and at carriers' terminals; manage police and sheriffs who inspect trucks and drivers at roadside FW Identify and record carrier and truck information and record and track tax and registration payments FW Operate the truck weigh station pre-clearance system that provides for automatic vehicle identification and weighing at highways speeds Transportation Inventory and Mapping FD Develop and provide maps and transportation system data to support emergency response actions and to brief decision makers Note: FD = first day; FW = first week Read the entire page →

From page 15...

... The COOP team can address any misconceptions about this from the beginning of its activities. COOP team meetings with agency divisions, departments, and units can rapidly dispel concerns regarding the nature of essential functions and any erroneous implications that may be drawn regarding their significance.

Read the entire page →

From page 16...

... Beyond consulting current personnel, former agency personnel, if available, are excellent sources of information in interviews or brainstorming sessions. The COOP team is also encouraged to review • The agency's enabling legislation and the regulations promulgated by the agency, • Existing standard operating procedures (SOPS)

Read the entire page →

From page 17...

... Sample DOT vision, mission statement, values, goals, and strategies.

Read the entire page →

From page 18...

... You may also wish to use Worksheet 14 to guide the discussion and documentation effort. Once the COOP team has identified the functions performed for each area of responsibility, then it begins selecting essential functions for its COOP plan.

Read the entire page →

From page 19...

... Refer to Worksheet 12 to test those functions identified as essential. When assessing the results documented in Worksheet 12 against the criteria established in Worksheet 13, the COOP team is ready to identify essential functions.

Read the entire page →

From page 20...

... TABLE 2 Essential functions -- sample for state DOT Highway Maintenance Perform emergency maintenance of state highways and, if appropriate, help local road authorities with emergency maintenance Remove snow and ice from state highways to keep roads open Provide traffic services, including traffic control and traffic monitoring Maintain bridges Provide construction engineering support for emergency highway reports Operate DOT facilities that are needed to support highway maintenance activity Railroads Monitor safety at rail crossings Monitor rail operations Aviation Maintain state airports Support Services Contract with vendors for emergency supplies, services, and other public works emergency needs Make emergency signs Issue forms and supplies needed by DOT emergency responders Transport needed equipment and supplies to DOT emergency responders throughout the state Provide field mechanics to make on-site emergency repairs to DOT equipment located in the field Make emergency repairs to DOT equipment at designated shops Conduct safety inspections of DOT facilities and obtain contractor services if necessary to ensure safety Secure DOT buildings and facilities; provide maintenance of utilities at DOT buildings; and make immediate repairs to damaged buildings Ensure necessary mail gets to DOT personnel File originals of emergency agreements and contracts and Director's Office documents Use DOT's photography and video resources to document damage caused by the emergency Provide reproductions of highway/facility drawings Transfer DOT fuel and equipment as needed to support response activities Information Systems Control access to and maintain security of DOT's computer systems Maintain DOT's computer network and mainframe operations Maintain DOT's radio system Maintain telecommunications systems needed by DOT responders Maintain DOT's server operations Provide computer support for engineering and Geographic Information System functions to support emergency response Provide computer assistance and personal computer support to DOT personnel to support emergency response Public Affairs Provide emergency information to the public Financial Information Conduct basic fiscal operations Make vendor payments Collect Motor Carrier weight-mile taxes Driver and Motor Vehicle Services Provide driver and motor vehicle related information to law enforcement and emergency services personnel Resume driver suspensions/reinstatements, driver convictions/accidents, driver financial responsibility, and hearings Motor Carriers Issue permits for trucks hauling over-dimension loads to protect the traveling public from traffic hazards and to minimize damage to highways Conduct truck and driver safety inspections and weigh and check truck size and weight limit compliance Inspect trucks and drivers at the roadside and at carriers' terminals; manage police and sheriffs who inspect trucks and drivers at roadside Identify and record carrier and truck information and record and track tax and registration payments Operate the truck weigh station pre-clearance system that provides for automatic vehicle identification and weighing at highways speeds Transportation Inventory and Mapping Develop and provide maps and transportation system data to support emergency response actions and to brief decision makers

Read the entire page →

From page 21...

... Worksheet 15 requires the COOP team to examine the personnel, records, equipment/resources, and systems that support the tasks within each essential function. Each essential function has unique characteristics and resource requirements, without which the function could not be sustained.

Read the entire page →

From page 22...

... TABLE 5 Prioritized essential functions for state DOT Highway Maintenance FD Perform emergency maintenance of state highways and, if appropriate, help local road authorities with emergency maintenance FD Remove snow and ice from state highways to keep roads open to the public FD Provide traffic services, including traffic control and traffic monitoring FW Maintain bridges FW Provide construction engineering support for emergency highway reports FW Operate DOT facilities that are needed to support highway maintenance activity Railroads FD Monitor safety at rail crossings FD Monitor rail operations Aviation FW Maintain state airports

Read the entire page →

From page 23...

... 23 TABLE 5 (Continued) Support Services FD Contract with vendors for emergency supplies, services, and other public works emergency needs FD FD Issue forms and supplies needed by DOT emergency responders FD Transport needed equipment and supplies to DOT emergency responders throughout the state FD Provide field mechanics to make on-site emergency repairs to DOT equipment located in the field FD Make emergency repairs to DOT equipment at established repair shops FD Conduct safety inspections of DOT facilities and obtain contractor services if necessary to ensure safety FD Secure DOT buildings and facilities; provide maintenance of utilities at DOT buildings; and make immediate repairs to damaged buildings FW Ensure necessary mail gets to DOT personnel FW Make emergency signs File originals of emergency agreements and contracts and Director's Office documents FW Use DOT's photography and video resources to document damage caused by the emergency FW Provide reproductions of highway/facility drawings FW Transfer DOT fuel and equipment as needed to support response activities Information Systems FD Control access to and maintain security of DOT's computer systems FD Maintain DOT's computer network and mainframe operations FD Maintain DOT's radio system FW Maintain telecommunications systems needed by DOT's responders FW Maintain DOT's server operations FW Provide computer support for engineering and Geographic Information System functions to support emergency response FW Provide computer assistance and personal computer support to DOT personnel to support emergency response Public Affairs FD Provide emergency information to the public Financial Information FD Conduct basic fiscal operations, manually if necessary FD Make vendor payments, manually if necessary FW Collect Motor Carrier weight-mile taxes Driver and Motor Vehicle Services FD Provide driver and motor vehicle related information to law enforcement and emergency services personnel FW Resume driver suspensions/reinstatements, driver convictions/accidents, driver financial responsibility, and hearings Motor Carriers FD Issue permits for trucks hauling over-dimension loads to protect the traveling public from traffic hazards and to minimize damage to highways FW Conduct truck and driver safety inspections and weigh and check truck size and weight limit compliance FW Inspect trucks and drivers at the roadside and at carriers' terminals; manage police and sheriffs who inspect trucks and drivers at roadside FW Identify and record carrier and truck information and record and track tax and registration payments FW Operate the truck weigh station pre-clearance system that provides for automatic vehicle identification and weighing at highways speeds Transportation Inventory and Mapping FD Develop and provide maps and transportation system data to support emergency response actions and to brief decision makers Note: FD = first day; FW = first week

Read the entire page →

Key Terms

transportation agencies

mission statement

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