Guide for Implementing a Geospatially Enabled Enterprise-wide Information Management System for Transportation Agency Real Estate Offices (2011) / Chapter Skim
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and allocating the necessary resources to meet agency and project objectives. Electronic management of this information can improve the following: • Coordination and consistency of data, leading to reduced project delivery delays resulting during right-of-way acquisition • Access by appropriate users, reducing the time and expense needed to ship documents; eliminating repetitive data entry; minimizing data-entry errors caused by multiple formats; improving resource allocation and ultimately saving money and time for transportation agencies • Coordination with local jurisdictions • Availability of appropriate data to those affected by the process and the general public While many state transportation agencies use technology such as computer-aided drafting and design (CADD)
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Protection of individual rights and ensuring fair and equitable treatment of businesses related to the acquisition of personal property for federal or federally assisted projects is covered under Public Law 91-646, The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended. Commonly called the Uniform Act, this law is codified primarily in 23 CFR 710 and is divided into three major sections or titles: • Title I contains the general provisions of the law and consists primarily of definitions.
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guidance on how this system would support state transportation agency performance measures and goals. This guidance consisted of refined use case models, domain models with sequence diagrams, collaboration diagrams, user interface models, class models (which capture data input and output)
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As a result, how a right-of-way office manages its information will determine how it will proceed with the implementation process. Information Management Systems Although right-of-way offices that do not use any type of digital information management are almost nonexistent, many still have aspects that are nondigital such as maintaining hardcopies of documents and drawings, having to physically go to the courthouse to research tax and property records, or sending hardcopy payment requests through the mail.
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This migration usually depends on available resources and other constraints at the time of initial implementation. When a redesign occurred, porting data from the old system to the new system 8 Guide for Implementing a Geospatially Enabled Enterprise-wide Information Management System
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This is probably the biggest challenge to incorporating GIS into the right-of-way information management system. In agencies that do not yet have an enterprise GIS, a GIS office typically exists somewhere within the agency that supports one or more activity and may have geospatial layers that can be accessed or ported over for use by the right-of-way office.
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If desired, the 8-55A logical model can be used as a basis for a system following the guide on how to use the model in Appendix B This implementation guide is organized to provide a rational process to help you achieve commitment, buy-in, and resources over time to achieve short- or long-range implementation 10 Guide for Implementing a Geospatially Enabled Enterprise-wide Information Management System (a)
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: Appendix A: Two executive summaries designed to highlight why and how to implement a geospatially enabled information management system. Appendix B: A guide on how to use the 8-55A logical model, which includes a description of the model and guidance on how to use it as a starting point in your system development.
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12 Guide for Implementing a Geospatially Enabled Enterprise-wide Information Management System Activity Steps Building Support: Chapter II 1 Recruit a champion 2 Obtain leadership, stewardship, management support 3 Appoint an initial working group 4 Establish linkage to agency performance measures and goals 5 Research related efforts (internal and external) Assessing Your Requirements: Chapter III 1 Define your enterprise 2 Identify needs 3 Identify use cases 4 Review business processes 5 Evaluate best practices for incorporation 6 Review legal and regulatory requirements Assessing Your Capabilities: Chapter IV 1 Assess existing right-of-way systems 2 Identify existing database structure(s)
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