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Collaborative Airport Capital Planning Handbook (2011) / Chapter Skim
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Appendix C - Model Documents
Pages 90-107

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From page 90...
... C-2 The Columbus Covenant C-3 Massachusetts Port Authority: Capital Programming Calendar C-4 Broward Aviation CIP Process: Proposed Roles & Responsibilities Map C-5 City of Phoenix: Project Planning Process Flowchart C-6 City of Phoenix: Annual CIP Budget Process C-7 City of Phoenix: CIP Project Impacts on Operating Budget C-8 Broward County Aviation Department: Business Case C-14 City of Phoenix: CIP Priority Ranking Worksheet C-15 Massachusetts Port Authority: Construction Closeout Checklist C-16 Massachusetts Port Authority: Construction Closeout Flowchart C-17 City of Phoenix: CIP Project Change Request Flow C-18 Broward County Aviation Department: Airport Development Performance Measures C-1 A P P E N D I X C Model Documents
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From page 91...
... Myers Jennifer L Knight, FOP Mark Barbash Mike Vance, CMAGE John Ferner, IAFF Linda Page James L
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From page 92...
... All Staff September Program Managers Budget Unit Distribute memo of instruction with calendar for program targets, and program proposals. Department Directors October Program Managers Operations Staff Engineering Staff Meetings to review the status of projects in existing Capital Program and update program accordingly.
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From page 93...
... CIP Program Office KEY PROCESS OUTPUTS BCAD Executive Staff 1a Develop Annual CIP Planning Strategic Guidance 3 CIP Proposal Review & Approval 7 Communicate, Revise & Complete CIP Plan 5 CIP Business Case Review & Selection of Projects for Implementation 6 Complete CIP Plan for Final BCAD Approval 4 CIP Business Case Development 8 CIP Project Management & Reporting 2 CIP Proposal Development 1.2a Gather input, develop document, & distribute to CIP "players" 2.2 Develop CIP project proposals using standard template 7.1 Coordinate External Stakeholder review meetings & plan adjustments 8.1 Coordinate reporting on all CIP projects 6.1 Coordinate creation of Final CIP Plan Package 3.2 Gather, review, prepare CIP Proposal Package & distribute 5.2 Gather, review, prepare CIP Business Case Package & distribute 4.1 Assign Business Analyst resources for Business Case support 2.1 Generate Potential CIP project list & assign for proposal development 2.3 Coordinate proposal submissions & provide support 1.4a Review CIP Guidance with staff 4.4 Oversee development & sign-off on final Business Case for submission3.1 Submit project proposals on time & answer questions/make revisions 8.2 Report on CIP projects & provide warning on potential change requests 6.2 Respond to any final adjustment requests 7.3 Respond to any final adjustment requests 5.1 Submit Business Case on time & answer questions/ make revisions 1.1a Meet & share ideas and input for CIP Guidance 4.2 Lead Business Case development project 3.3 Conduct meeting to review all proposals & make GO/NO GO decisions & communicate 5.3 Conduct meeting to review all Business Cases & make GO/ NO GO decisions & communicate 6.2 Make adjustments to Final CIP Plan based on budget considerations 7.3 Make adjustments to Final CIP Plan based on external stakeholder considerations 8.3 Review change requests & emergency CIP project needs 2.3 Provide technical CIP proposal support as requested 4.3 Provide technical support for assigned Business Cases 4.4 Initiate development of CIP Budget (Annual & Updated 5 Year) 5.4 Review approved projects and create recommended CIP Budget 6.1 Present Recommended Final CIP Budget 1.3a Review and approve CIP Guidance Document 6.3 Make Final Decisions on CIP Plan & Budget 8.4 Respond to changes & funding issues 7.2 Present CIP Plan to External Stakeholders & capture feedback UPDATE ANNUAL CIP GUIDANCE DOCUMENT FINAL CIP PLAN WITH STAKEHOLDER SUPPORT FOR DEPLOYMENT CONTINUOUSLY UPDATED CIP PLAN & PROCESS FINAL CIP PLAN & BUDGEET (ANNUAL & 5 Year Update)
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From page 94...
... entered into Skire by OD & sent to CMD CMD Program Manager approves or refers project to CMD PM for further research CMD DAD will determine if the project will appear on the CIP Steering Committee Agenda Cl a rif y – CM D w o rk s w /O D to re so lv e is su e s R e fe rs fo r m o re in fo CMD Sec III enters approved project request on CIP Steering Committee Agenda CIP Steering Committee reviews new/edited project requests monthly. Hold Decline Approve Approve w/ MOD 1)
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From page 95...
... If ne eded, revisions will be made b ased on results of Fi n ancial Feasibility. CMD wi ll su bmit the final CIP Program to FMD.
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From page 96...
... Model Documents C-7 CIP PROJECT IMPACTS ON OPERATING BUDGET CARD #: 3 -$ 171,298$ 176,193$ -$ 238,105$ 244,908$ 300$ -$ -$ -$ 28,200$ -$ -$ 22,000$ -$ -$ -$ -$ 300$ 288,305$ 244,908$ COMMODITIES CONTRACTUAL SERVICES TOTAL COMMODITIES: CAPITAL OUTLAY TOTAL CONTRACTUAL SERVICES: TOTAL CREDITS: GRAND TOTAL TOTAL LABOR REQUIREMENTS: TOTAL CAPITAL OUTLAY: INTERNAL CHARGES & CREDITS CIP AV # LABOR REQUIREMENTS Note: 07-01-2009 Total Positions Total Salaries
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From page 97...
... C-8 Collaborative Airport Capital Planning Handbook
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From page 98...
... Model Documents C-9
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From page 99...
... C-10 Collaborative Airport Capital Planning Handbook
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From page 100...
... Model Documents C-11
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From page 101...
... C-12 Collaborative Airport Capital Planning Handbook
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From page 102...
... Model Documents C-13
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From page 103...
... PRIORITY RANKING 100 50 30 Mandate (code compliance / TSA requirement/FAA requirement/ADOT requirement, etc) Safety (life safety/imminent health/environmental)
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From page 104...
... Model Documents C-15
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From page 106...
... CMD Database Administrator updates the database with the schedule change CMD PM verifies with Fiscal if the scope change impacts the funding source & if it should be considered a "new" project OD submits a new project request as required, following the CIP Project Planning Process Is cost estimating/ scheduling required Report information to Steering Committee and Executive Team CMD PM reconvenes scoping sessions with stakeholders CMD PM confers with Fiscal to find additional funding sources to support change request Estimator/scheduler work together to develop schedule & scope CMD PM prepares report for CMD Program Manager CMD Program Manager reviews for completion Is project change report complete? CMD Database Administrator makes necessary change in database.
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From page 107...
... C-18 Collaborative Airport Capital Planning Handbook
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Key Terms

  • project change
  • cip project
  • operations staff
  • final cip
  • cip plan

  • cip program
  • change request
  • budget unit
  • cmd program
  • engineering staff

  • exec team
  • management division
  • cip budget
  • capital program
  • project request

  • department directors
  • cip proposal
  • annual cip
  • cip projects
  • cip business

  • submit project
  • change requests
  • cmd sec
  • operating budget
  • hold decline

  • team approves
  • sec iii
  • approve approve
  • decline approve
  • cip planning


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