Advancing Workforce Health at the Department of Homeland Security Protecting Those Who Protect Us (2014) / Chapter Skim
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Appendix D: Questions for the Department of Homeland Security Components
Appendix D: Questions for the Department of Homeland Security Components
Pages 305-318
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The question lists presented in this appendix were constructed to help the committee draw comparisons among component agency medical, occupational safety and health, and workers' compensation programs. These lists were disseminated to staff with responsibility for these functions in each of the components.
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Does the policy/ guidance cover: • edical surveillance/monitoring for exposure to known health M hazards • Infectious disease prevention • Travel medicine • Medical readiness/fitness for duty • Medical quality assurance • Medical case management and return to work • Wellness/health promotion B. How do you ensure compliance with such policies/SOPs? C. Do you have a policy requiring sites to comply with all relevant health-related laws and regulations (with specification of the ap plicable laws and regulations for a given site)
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4. Programs Save a Life A. Do you have safe and effective systems for basic life support at all worksites, including automated external defibrillators (AEDs) and emergency medical services (EMS)
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D. For contracted health services or those supplied through inter agency agreement (e.g., with Federal Occupational Health) , how do you assure contractor/provider compliance with DHS policy and contract requirements (i.e., medical providers meet professional cri teria and certification/licensure requirements, clinical competency of service providers is regularly assessed, adverse/sentinel events and near miss occurrences are reported)
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What process was used to determine the need for such monitoring? C. Is medical surveillance data aggregated and used to identify population-level health risks?
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G. Does your component conduct and document a health needs anal ysis that involves medical and HR personnel in order to identify and address the top health issues in your workforce? If so, which of the following health data sources are utilized for this needs analysis: employee assistance data, wellness program participation data, documented behavioral health and lifestyle risks, available workers' compensation and safety data, sick leave utilization data?
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How/when do medical program staff inter face with safety and workers' compensation personnel? E. Do you use an integrated health risk assessment process (i.e., team based approach utilizing medical, safety, human resources, and operations personnel)
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B. What medical/health services personnel are available at your agency field sites? C. Does your component have an electronic health information system to track employee health information (medical qualification/fitness for-duty status, health risk data)
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D. For which of these areas does your organization have specific mandatory requirements/standards: periodic job safety analysis; exposure limits for identified health hazards; professional creden tials and certification? Has your organization developed and re ceived approval for any standards besides those set by OSHA?
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How soon after a workplace in jury or illness report is filed is a job safety and health assessment performed? I. How do you ensure/track that all employees exposed to known health risks (OSHA required or other site-specific exposures as identified by OSH)
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C. How is the effectiveness of occupational safety and health training assessed? 6. Metrics and Evaluation A. Besides TCR and LTCR, what lagging indicators of safety and health performance do you document and track on a regular basis?
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How many CDSOs does your organization have for the purpose of identifying safety and health hazards at the local workplace sites? C. Do you feel your organization is adequately staffed and funded for each of the following program elements: worksite inspections, em ployee training, job safety analysis, periodic medical surveillance?
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QUESTIONS FOR WORKERS' COMPENSATION PROGRAM STAFF 1. Workers' Comp (WC) Claims Management A. Does your office handle assignment of light duty and return to work in addition to WC claims management?
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What happens if the Department of Labor clears an employee for return to work but the employee doesn't meet the medical standards for the position? H. Does your RTW process include modified work, restricted hours, task rotation, and/or functional rehabilitation?
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