Resource Allocation of Available Funding to Programs of Work (2017) / Chapter Skim
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Pages 29-50
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29 chapter four Case examples of ResouRCe alloCation Case examples illustrate how states are making decisions about resource allocation among programs of work. The survey describes a state of the practice in which states work to maintain discretion over resources in the face of increasing state and federal requirements and funding uncertainty and seek better data and models to support their allocation decisions.
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30 oRegon DepaRtment of tRanspoRtation Oregon DOT (ODOT) provides an example of a state transportation agency resource allocation policy that has evolved in response to many of the challenges facing agencies today.
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31 pendent of the five ODOT regions and the ten MPOs but play a major role in coordinating programming efforts with these groups. Because the ACTs cover the entirety of Oregon and represent local stakeholder perspectives, they have been one of the most important entities for securing buy-in to the Fix-it and Enhance program designations and funding levels.
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32 The Fix-it allocation is determined based on needs before setting a level of funding availability for the Enhance programs. The asset categories are treated as individual programs within the Fix-it category, with a degree of top-down decision making involved in setting funding levels based on needs assessments in each category.
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33 Current funding levels, in this second iteration, continue to track historic allocations relatively closely because there have not been major updates in the definition of needs. However, the new structure is allowing a gradual transition to a more flexible cross-program allocation strategy.
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34 each other. For the 2018–2021 STIP, $159 million is available but will not be distributed as a single program.
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35 As part of the legislature's role in authorizing lottery bond revenues for use in funding ConnectOregon, the evaluation criteria for the program has been laid out in statute (see Table 8)
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36 oregon Case takeaways Based on needs assessments, the OTC has agreed that ODOT will allocate most of the agency's standard revenue sources to a single Fix-it program. The Fix-it program is further allocated to investment categories on the state highway system.
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37 Role of Highway preservation spending and other Requirements The department's mission, goals, and objectives are laid out in statute to include (1) ensuring 80% of pavement meets standards, (2)
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38 among funding programs each year in response to changes in legislative requirements or modeled needs. Needs are updated in the asset management models after annual pavement condition surveys and biannual updates of bridge inspection results.
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39 Over the lifetime of the SIS, resources have been allocated to highways and other modes using an 80/20 split. This is a policy-level decision that could be changed but is not expected to be revised because it is not a point of contention.
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40 The SIT is not used for allocating the share of funding to nonhighway projects, which mostly rely on work by the managers in FDOT's modal divisions to define facility needs and collect data for analysis from facilities and customers. These needs and data are organized in modal master plans and within the SIS planning documents.
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41 massaCHusetts DepaRtment of tRanspoRtation Massachusetts DOT (MassDOT) was created in 2009 to put several Massachusetts transportation agencies under one roof.
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42 analysis of performance and relation to strategic priorities. Finally, after funding levels are set, individual projects are programmed.
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43 and internal departmental discussions. Major outreach activities included youMOvE Massachusetts, a series of 10 public workshops, an interactive website, and traditional comment channels, additional WMM outreach to environmental justice and Title vI communities, 17 public meetings ("your vision, Our Future, a Transportation Conversation in 2012")
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44 as additional programs in IT, the registry of Motor vehicles, and rail. Table 13 shows the programs included in PfP and performance metrics associated with each.
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45 The optimization procedure is designed to first draw on more restrictive funding sources. The user also can set the level of preobligated funds for different programs to capture commitments to projects under way or legal or other requirements to direct funds to a specific location.
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46 allocations in recent years; and (3) the agency is significantly increasing the role of performancebased categories in how it internally understands its investments.
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47 designated for safety objectives. The seven-member Idaho Transportation Board (appointed by the governor and approved by the state senate)
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48 relative to others. In this way, the programmatic structure of strategic initiatives may become more efficient as a result of performance-based benchmarking.
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TABLE 14 kEy ASPECTS OF rESOUrCE ALLOCATION FOr THE FOUr CASE ExAMPLE STATES AMS = asset management system; BCA = benefit–cost analysis; CIP = capital investment plan; Hwy = highway; MBTA = Massachusetts Bay Transportation Authority; OTC = Oregon Transportation Commission; SGR = state of good repair; SIS = Strategic Intermodal System. Aspect Oregon Florida Massachusetts Idaho 1.
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50 state DOTs report they have significant discretion over program and project decisions and engineers are able to use the tools available and their judgment to develop effective programs. Part of the effective development of programs for three of these states is discretion over geographic allocations to focus resources where they are needed rather than spreading program budgets thinly across many projects.
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