Guidebooks for Post-Award Contract Administration for Highway Projects Delivered Using Alternative Contracting Methods, Volume 1: Design–Build Delivery (2020) / Chapter Skim
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© 2019 National Academy of Sciences. All rights reserved.
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ACKNOWLEDGMENTS The National Cooperative Highway Research Program acknowledges this guidebook would not be possible without the input and guidance received from the members of the NCHRP Project 08-104 Panel and those listed below. The members of the Consultant Team: Stuart Anderson, Texas A&M Wylie Bearup, Arizona State University Kristen Betty, KBA Inc.
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Hawaii Department of Transportation Maryland Department of Transportation Michigan Department of Transportation Minnesota Department of Transportation Missouri Department of Transportation New York State Department of Transportation North Carolina Department of Transportation Pennsylvania Department of Transportation Utah Department of Transportation Vermont Transportation Agency Virginia Department of Transportation Washington State Department of Transportation iv
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Contents Chapter 1.Introduction ........................................................................................................................ 1 1.1 Introduction ......................................................................................................................................... 1 1.2 Guidebook Overview ........................................................................................................................... 1 1.3 Design‐Build Background ..................................................................................................................... 1 1.4 Industry Need for Guidebook .............................................................................................................. 2 1.5 Key Guidebook Terms .......................................................................................................................... 2 1.6 Guidebook Development ..................................................................................................................... 3 1.7 Overview of Post‐Award Phases and Tools ......................................................................................... 4 1.8 Reader's Guide ..................................................................................................................................... 6 Chapter 2.Overarching Contract Administration Strategies .................................................................. 8 2.1 Introduction ......................................................................................................................................... 8 2.2 Alignment Strategy .............................................................................................................................. 9 2.3 Scope Strategy ................................................................................................................................... 10 2.4 Design Quality Strategy ..................................................................................................................... 10 2.5 Construction Quality Strategy ........................................................................................................... 11 2.6 Construction Efficiency Strategy ........................................................................................................ 11 2.7 Summary ............................................................................................................................................ 12 Chapter 3.Pre‐Award Phase Administration ....................................................................................... 13 3.1 Introduction ....................................................................................................................................... 13 3.2 D‐B Pre‐Award Activities that Impact Contract Administration ........................................................ 13 3.3 Summary ............................................................................................................................................ 17 Chapter 4.Alignment Phase Administration ....................................................................................... 18 4.1 Introduction ....................................................................................................................................... 18 4.2 D‐B Contract Administration Process ................................................................................................ 18 4.3 Agency Contract Administration Tools .............................................................................................. 18 4.4 Summary ............................................................................................................................................ 21 Chapter 5.Design Phase Administration ............................................................................................. 22 5.1 Introduction ....................................................................................................................................... 22 5.2 D‐B Contract Administration Process ................................................................................................ 22 5.3 Agency Contract Administration Tools .............................................................................................. 23 5.4 Summary ............................................................................................................................................ 27 v
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Chapter 6.Construction Phase Administration .................................................................................... 28 6.1 Introduction ....................................................................................................................................... 28 6.2 D‐B Construction Process Overview .................................................................................................. 28 6.3 Construction Phase Contract Administration Tools .......................................................................... 29 6.4 Summary ............................................................................................................................................ 32 Chapter 7.Closeout Phase Administration .......................................................................................... 34 7.1 Introduction ....................................................................................................................................... 34 7.2 D‐B Contract Administration Process ................................................................................................ 34 7.3 Closeout Phase Contract Administration Tools ................................................................................. 35 7.4 Summary ............................................................................................................................................ 36 Chapter 8.Guidebook Implementation ............................................................................................... 37 8.1 Introduction ....................................................................................................................................... 37 8.2 Organizational Level Goals ................................................................................................................ 37 8.3 Project Level – Goals .......................................................................................................................... 42 8.4 Agency D‐B Contract Administration Training ................................................................................... 44 8.5 Summary ............................................................................................................................................ 45 Appendix A: Contract Administration Tools ...................................................................................... A‐1 1 Kickoff Meeting ........................................................................................................................... A‐4 2 Roles and Responsibilities ................................................................................................................... A‐8 3 Confidential One‐on‐One Meeting ............................................................................................. A‐14 4 Glossary of Terms ...................................................................................................................... A‐23 5 Co‐location of Key Personnel ............................................................................................................ A‐25 6 Regulatory Agency Partnering .......................................................................................................... A‐28 7 External Stakeholder Coordination Plan ........................................................................................... A‐31 8 D‐B Specific Partnering ..................................................................................................................... A‐36 9 Continuity of Team Members ........................................................................................................... A‐41 10 FHWA Involvement Overview ......................................................................................................... A‐47 11 Permit Commitment Database ................................................................................................. A‐51 12 Plan Standards ................................................................................................................................ A‐55 13 Deviations from Agency Standards ................................................................................................. A‐58 14 Discipline Task Force ................................................................................................................ A‐61 15 Independent Party Design Review ............................................................................................ A‐64 16 Cost Savings Matrix ........................................................................................................................ A‐67 vi
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