Budgeting for Facilities Maintenance and Repair Activities Report Number 131 (1996) / Chapter Skim
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Appendix B: Responses To The Committee's Questionnaire On Budgeting For The Maintenance And Repair Of Federal Facilities
Appendix B: Responses To The Committee's Questionnaire On Budgeting For The Maintenance And Repair Of Federal Facilities
Pages 33-49
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From page 33... ...
Where neglect of maintenance has caused a backlog of needed repairs to accumulate, spending must exceed this minimum level until the backlog has been eliminated." Because maintenance and repair budgets typically include numerous small projects for which it is uneconomical to develop detailed justification, federal agencies like most facility owners often are in the situation mentioned earlier by the committee of lacking "specific information upon which to base an M&R budget." And since most federal agencies have experienced difficulties from time to time in obtaining funds to do needed M&R work, the budget guideline proposed in the BRB report of 2 to 4 33
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Responses, which are summarized below, were received from 12 agencies: Air Force Army Center for Public Works Department of Veterans Affairs Food and Drug Administration General Services Administration Indian Health Service International Broadcasting Bureau National Aeronautics and Space Administration Naval Facilities Engineering Command National Institutes of Health Smithsonian Institution State Department The questionnaire included I! questions, the first two of which were answered by all respondents.
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From page 35... ...
activities performed by in-house or contract work forces. The AF constructs facilities projects greater than $300,000 through the P-341 Unspecified Minor Construction and Military Construction programs, which must be authorized and funded by Congress.
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Budget categories used in developing M&R budgets for facilities include Utility Budget, Contract Budget, Administration Budget, and Salaries and Expense Budget.
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NAVAL FACILITIES ENGINEERING COMMAND (NAY) M&R funds are a portion of the Base Support Budget.
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The major M&R projects are funded by Congress, usually require architect-engineer design effort, and are usually accomplished by a construction contractor. Routine maintenance and repair is funded via the salary and expense budget of the Office of Plant Services.
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GSA To ensure a base funding level to keep buildings operational and safe and to meet tenants' changing needs. THS To justify to the Congress a methodology that will hopefully increase our current maintenance funding.
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, a construction cost for office space is established, adjusted for other types of space using rent factors, adjusted for locality by "Means" state factors, and escalated in next operating budget year. THS An architect-engineer firm conducted a detailed geographic survey for the identification of the replacement cost of all the THS property owned and operated for direct or indirect health care.
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From page 41... ...
In addition, local THS facilities staff conduct annual inspections that identify other deficiencies that are added to the data bank in between the scheduled Deep Look Surveys. Currently our backlog of essential maintenance and repairs is approximately $287 million.
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These issues could be eliminated by doing a study to show that percent CPV is an accurate indicator/predicator. NIH The method for calculating replacement costs could be more specifically defined, as well as what elements are included in the overall definition of M&R.
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We selected ~ percent of plant replacement value (PRY) (calculated by estimating the budget-year cost to replace the facility with one built to current construction standards)
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Most commanders will now support budget requests to sustain and improve facilities because good facilities help make improvements in mission performance. ARMY We are considering developing new budget requirements based on the CRV.
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when we ask the United States Information Agency for our M&R funding allocation. Maintenance funding requests to USIA and OMB are based on the CRV guideline.
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SD Only in that use of the guideline provides a baseline for U.S. M&R costing, not specifically for any post abroad.
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This budget activity encompasses the following categories: A REAI~ PROPERTY MAINTENANCE This category encompasses recurring and nonrecurring maintenance as outlined below.
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The following categories are included: A SALARIES To staff and support headquarters, regional office, area, district, and installation, engineering activities carried out directly by permanent federal employees or, in certain cases, indirectly by tribal contractors performing the work for the government.
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From page 49... ...
2. Service contracts for preventive maintenance of personal property (nonbiomedical)
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