Identification of Utility Conflicts and Solutions (2012)

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64 Survey Questions A p p e n d i x A Name: ______________________________________________________ Title: ______________________________________________________ Agency: ______________________________________________________ Mailing address: ______________________________________________________ Division, office, or bureau: ______________________________________________________ Phone number: ______________________________________________________ Email address: ______________________________________________________ 1. How often are the following involved in the management of utility conflicts? a) Transportation projects $100 million or more (Note: According to SAFETEA-LU, federal- aid projects $100 million or more need to prepare an annual financial plan.) Always Frequently Rarely Never Headquarters/division personnel Local/district personnel DOT consultants Other If other, please specify: b) Transportation projects $25–$100 million (Note: According to SAFETEA-LU, projects $25 million or more require a value engineering analysis.) Always Frequently Rarely Never Headquarters/division personnel Local/district personnel DOT consultants Other If other, please specify:

65 2. For the following project sizes, what type of data management platform(s) do you use to manage utility conflicts? Check all that apply. ≥$100 million $25–$100 million <$25 million Spreadsheet (Excel, OpenOffice, other) Word processor (Word, Word Perfect, other) Desktop database (Access, other) Server-based database (SQL Server, Oracle, MySQL, other) CAD (AutoCAD, Microstation, other) GIS (ArcGIS, TransCAD, Geomedia, other) Web-based viewer (Google Earth, Virtual Earth, other) Other or customized system If other, please provide name(s): Note: Questions 3 through 5 gather information about data items. Question 3 focuses on utility facility data. Questions 4 and 5 focus on utility conflict data. 3. What data about utility facilities do you track? Check all that apply. Utility owner name Utility owner contact name Utility owner address Utility owner phone number Utility facility class (e.g., water, electric, gas) Utility facility subclass (e.g., water line, water manhole, water valve) Capacity Diameter Material Depth of cover Encasement (yes/no) Encasement material Number of ducts Installation/relocation date Operational status (in use/inactive/out of service/abandoned) Dimensions (e.g., width, height, length) Facility foundation characteristics (e.g., diameter, depth, material) label Customers affected Other If other, please specify: _______________________________________________________ Always Frequently Rarely Never Headquarters/division personnel Local/district personnel DOT consultants Other If other, please specify: c) Transportation projects <$25 million

66 Proposed utility conflict resolution action Responsible party for proposed utility conflict resolution action Right-of-way requirements Betterment percentage Cost estimate(s) Utility agreement number Utility agreement execution date Estimated start date of utility relocation Actual start date of utility relocation Estimated clearance date of utility relocation Utility relocation construction status (percent complete) Payment date(s) Partial, final, and/or total payment(s) Actual clearance date of utility relocation Other If other, please specify: _______________________________________________________ 5. What method(s) do you use to reference utility conflict locations? Check all that apply. a) Alignment and offset-based methods (Example: If you use project stations and perpendicular offsets with respect to the centerline, check the box in row “Project centerline and station” under column “Project centerline.”) Longitudinal Alignment Offsets with respect to… Existing centerline Project centerline Right-of- way line Edge of pavement Back of curb Offsets not used Project centerline and station Other centerline and station Control section and distance Route and mile point Route markers and displacement Street intersection and displacement Street block Other If other, please specify: 4. What data about utility conflicts do you currently track? Check all that apply. Utility conflict ID Transportation project ID Utility conflict description Utility conflict location Utility conflict length Utility property interest

67 6. What utility facility and/or conflict data do you need that you currently do not track? ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ 7. What method(s) do you use to track and update utility conflict locations? Check all that apply. Mark up printed drawing or map Mark up CAD file Mark up 2-D PDF file Mark up 3-D PDF file Mark up GeoPDF file Mark up or update feature in GIS file Mark up features online using web-based viewer Other If other, please specify: __________________________________________________________ 8. By when has the utility conflict management and coordination process typically started? Always Frequently Rarely Never Advance planning Preliminary design 0%–30% design 30%–60% design 60%–90% design 90%–100% design Letting Construction b) Coordinate-based methods State plane coordinates Latitude and longitude coordinates Other If other, please specify: __________________________________________________________ 60%–90% design 90%–100% design Letting Construction Postconstruction 30%–60% design 9. By when are all utility relocations typically completed in the field? Always Frequently Rarely Never Advance planning Preliminary design 0%–30% design

68 10. By when are utility relocation as-builts typically received? Always Frequently Rarely Never Advance planning Preliminary design 0%–30% design 30%–60% design 60%–90% design 90%–100% design Letting Construction Postconstruction DOT inspector DOT utility coordinator DOT consultant (other than SUE) SUE consultant DOT contractor Utility owner Utility consultant Utility contractor Local public agency representative Other If other, please specify stakeholder and level(s) of responsibility: 11. What is the typical level of responsibility for the following in relation to utility conflict data? Check all that apply . Stakeholder Level of Responsibility Create Read Append Update Mark up None DOT project manager DOT project engineer/designer Area/local DOT engineer 12. Where is utility coordination located within the agency’s organization charts? At headquarters/ division level At district/local level Right-of-way Planning and programming Design Environmental Operations Separate utility office Other If other, please specify:

69 13. Can you provide sample utility conflict data to the research team? Yes No 14. May we contact you to further discuss your agency’s utility conflict management practices and needs? Yes No 15. Is there anyone else at your agency we can contact for additional information? Name: ______________________________________________________ Title: ______________________________________________________ Division, office, or bureau: ______________________________________________________ Phone number: ______________________________________________________ Email address: ______________________________________________________ 16. Use the space below for additional comments, including examples of best practices, innovative approaches, or other ideas that you would like to share with the research team. ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________