Current Practices to Set and Monitor DBE Goals on Design-Build Projects and Other Alternative Project Delivery Methods (2015) / Chapter Skim
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Pages 103-132
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101 APPENDIX F Minnesota DOT Disadvantaged Business Enterprise (DBE) Special Provisions for Design-Build Projects TABLE OF CONTENTS 1.
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102 NOTE: In this document, the Design-Builder is referred to as the Proposer prior to award and the Contractor post award.
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103 DBE GOAL The DBE goal established for this contract is 16.7%. SOLICITING DBES All Proposers should make every reasonable effort to subcontract work and purchase materials from DBEs through good faith negotiations and solicitations in advance of the dates specified for submitting DBE information.
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104 tract. A Proposer who fails to indicate a DBE commitment will be evaluated as if the Proposer committed to meet the DBE goal indicated in this RFP.
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105 d. The type of work the firm will perform e.
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107 (C) MnDOT will count expenditures of a DBE contractor toward DBE goals only if the DBE is performing a commercially useful function on that contract.
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108 (E) MnDOT will count expenditures with DBEs for materials or supplies toward DBE goals as provided in the following: (1)
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109 CONTINUING GOOD FAITH EFFORTS – ADDING DBES AFTER AWARD After award and for the duration of the contract, the Contractor has a continuing obligation to make adequate good faith efforts to meet the DBE goal. Adequate good faith efforts are explained in the "Evaluation of Good Faith Efforts" section of this document.
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110 FAILURE TO FULFILL DBE COMMITMENT A contractor that fails to fulfill the DBE commitment is subject to appropriate administrative sanctions if the following factors exist: a. the contractor fails to either (1)
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111 Before transmitting to MnDOT its request to terminate and/or substitute a DBE subcontractor, the Prime Contractor must give notice in writing to the DBE subcontractor, with a copy to MnDOT, of its intent to request to terminate and/or substitute, and the reason for the request. The Prime Contractor must give the DBE five days to respond to the Prime Contractor's notice and advise MnDOT and the contractor of the reasons, if any, why it objects to the proposed termination of its subcontract and why MnDOT should not approve the Prime Contractor's action.
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112 LETTER OF INTENT TO SUBCONTRACT ____________________________________________ intends to subcontract work for the (Proposer's Name)
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113 For the Proposer* : For the Subcontractor/Consultant: _____________________________________________ _________________________________________________ (Signature)
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114 DBE DESCRIPTION OF WORK AND FIELD MONITORING REPORT (EXHIBIT A) A contract will not be awarded to a Proposer unless this form is submitted with a signed subcontract, purchase order or affidavit for each DBE participating in the contract.
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115 5. If equipment to be used is other than what is listed in your DBE certification file, please answer the following: a.
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116 Section (B)
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117 Section (E)
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118 CERTIFICATE OF GOOD FAITH EFFORTS CONSOLIDATED FORM (GFE FORM) INSTRUCTIONS This form consolidates the Certificate of Good Faith Efforts, the Good Faith Efforts Affidavit, and the Bidders List in the DBE Special Provisions and is referred to as the GFE Consolidated Form.
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119 Guidelines for Certificate of Good Faith Efforts (GFE) Consolidated Form The Proposer /Prime Contractor must show that it took all necessary and reasonable steps to achieve the DBE goal which -- by their scope, intensity, and appropriateness to the objective -- could reasonably be expected to obtain sufficient DBE participation, even if not fully successful.
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120 Criterion 5: Proposer DBE Program Outreach and Support 1. Did the Proposer host DBE informational workshops, attend Minnesota Department of Transportation (MnDOT)
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121 PART D – SOLICITATION OF SUBCONTRACTORS, SUPPLIERS, AND SERVICE PROVIDERS (Complete this part only if DBE goal is not met.) List all subcontractors solicited, both DBE and non-DBE contractors, truckers, and suppliers for this specific project.
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122 PART E - DBE COMMITMENTS (This part must be completed.) DBEs COMMITMENTS List only DBEs that have executed Exhibit A forms.
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123 PART F – NON-DBE QUOTES SUBMITTED (This part must be completed.) NON-DBE COMMITMENTS List all non-DBE firms that provided quotes or bid proposals.
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124 PART G - DBES QUOTED BUT NOT SELECTED (This part must be completed.) If DBE quotes were rejected, attach a separate sheet of paper explaining the specific basis for rejecting any DBE quote.
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125 1. I am the of (Title)
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126 CONTRACTOR PAYMENT FORM State Project Number Prime Contractor: 1st Tier Sub-Contractor: Payment Reporting Period: From: To: Instructions: All Contractors making payments to contractors/subcontractors/suppliers/service providers, regardless of their tier or DBE status, are required to complete and submit this form to the MnDOT Office of Civil Rights (OCR) each time payments are made to subcontractors until final payment is made.
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127 1st Tier Subcontractor: If a subcontractor has a subcontractor, list the 1st tier sub here and then list all of the 2nd tier subcontractors in the Name of Subcontractor/Supplier area. All areas should be filled in regarding the prime as well.
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128 1. I am the authorized representative of (name of individual, company, partnership, or corporation)
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NEED SPINE WIDTH TRANSPORTATION RESEARCH BOARD 2015 EXECUTIVE COMMITTEE* OFFICERS Chair: Daniel Sperling, Professor of Civil Engineering and Environmental Science and Policy; Director, Institute of Transportation Studies, University of California, Davis Vice Chair: James M
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92+ pages; Perfect Bind with SPINE COPY = 14 pts Current Practices to Set and Monitor DBE Goals on Design-Build Projects and Other Alternative Project Delivery Methods NATIONAL COOPERATIVE HIGHWAY RESEARCH PROGRAM NCHRP SYNTHESIS 481 N CH R P SYN TH ESIS 481 Current Practices to Set and M onitor DBE Goals on Design-Build Projects and Other Alternative Project Delivery M ethods NEED SPINE WIDTH Job No. XXXX Pantone 202 C TRANSPORTATION RESEARCH BOARD 500 F ifth S treet, N .W .
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