The National Academies Press

Currently Skimming:

Pages 1-4

The Chapter Skim interface presents what we've algorithmically identified as the most significant single chunk of text within every page in the chapter.
Select key terms on the right to highlight them within pages of the chapter.

From page 1... ... FEMA AND FHWA EMERGENCY RELIEF FUNDS REIMBURSEMENTS TO STATE DEPARTMENTS OF TRANSPORTATION Disasters are costly to state departments of transportation (DOTs) , which are challenged with expanding roles and responsibilities and increasing public expectations. Read the entire page →
From page 2... ... 2 • Missouri -- MoDOT • New York State -- NYSDOT • Tennessee -- TDOT • Texas -- TxDOT • Wisconsin -- WisDOT • Vermont -- VTrans Interviews were also performed with the state EMAs for Arizona and California. State DOTs, in general, have extensive knowledge of FHWA and federal aid processes and procedures. Read the entire page →
From page 3... ... 3 Useful Practices Reported by Case Study Participants Practices related to policy Creating a formal cost recovery policy Aligning systems, processes, and technologies used in daily operations with FHWA and FEMA requirements Establishing relationships with FHWA and FEMA contacts and other federal, state, and local partners Conducting and implementing After Action Reports to assess and improve reimbursement processes Preparing administrative packets for emergencies Designating reimbursement coordinators (both at the headquarters and district levels) and other key roles before disasters occur Identifying mitigation opportunities to increase resilience against future events Maximizing eligible reimbursement by meeting deadlines for emergency work Refraining from requesting FHWA Emergency Relief funds for permanent work until the agency is ready to begin the work Practices related to accounting/financial management Using unique project codes for disasters Performing internal audits prior to submission Using appropriate management systems Gaining access to the FHWA Fiscal Management Information System (FMIS) Read the entire page →
From page 4... ... 4 Practices related to training Conducting disaster assessments Using scenarios from prior disasters Providing training on the FHWA Emergency Relief and FEMA Public Assistance programs to personnel responsible for documentation and reimbursement Providing training to Local Public Agencies on the FHWA Emergency Relief and FEMA Public Assistance programs Providing training to state EMA personnel on the FHWA Emergency Relief program (because they may be less familiar with this program) Training state DOT personnel for integration into the state EMA as project officers and project coordinators on FEMA Public Assistance–eligible projects Practices related to site assessment Designating assessment teams before disasters occur Establishing repair or route prioritization methods before disasters occur Distributing information packets to assessment teams Using weather information services or systems Implementing bridge/highway/pavement management systems Using geospatial data and lidar Mapping historic data to show repetitive losses Purchasing a specially equipped vehicle that records damages or predisaster conditions Forming a partnership with the Civil Air Patrol or similar organizations for aerial imagery services Developing assessment teams able to be self-sustaining for several days Using web-based maps to determine whether a road is Federal-aid Inspecting vehicles and equipment before mobilization Practices related to asset management Using Asset Management systems with standardized site codes to track and document predisaster conditions of DOT facilities Using bridge monitoring systems to predict and assess impacts of disasters on bridges Equipping snowplows and other vehicles with GPS facilitates emergency response/recovery and tracking and documenting labor and equipment usage Practices related to appeals Contacting the FHWA Division Office to discuss the case directly Citing relevant laws and regulations Citing prior decisions (precedents) Read the entire page →

From page 1...

... FEMA AND FHWA EMERGENCY RELIEF FUNDS REIMBURSEMENTS TO STATE DEPARTMENTS OF TRANSPORTATION Disasters are costly to state departments of transportation (DOTs) , which are challenged with expanding roles and responsibilities and increasing public expectations.

Read the entire page →

From page 2...

... 2 • Missouri -- MoDOT • New York State -- NYSDOT • Tennessee -- TDOT • Texas -- TxDOT • Wisconsin -- WisDOT • Vermont -- VTrans Interviews were also performed with the state EMAs for Arizona and California. State DOTs, in general, have extensive knowledge of FHWA and federal aid processes and procedures.

Read the entire page →

From page 3...

... 3 Useful Practices Reported by Case Study Participants Practices related to policy Creating a formal cost recovery policy Aligning systems, processes, and technologies used in daily operations with FHWA and FEMA requirements Establishing relationships with FHWA and FEMA contacts and other federal, state, and local partners Conducting and implementing After Action Reports to assess and improve reimbursement processes Preparing administrative packets for emergencies Designating reimbursement coordinators (both at the headquarters and district levels) and other key roles before disasters occur Identifying mitigation opportunities to increase resilience against future events Maximizing eligible reimbursement by meeting deadlines for emergency work Refraining from requesting FHWA Emergency Relief funds for permanent work until the agency is ready to begin the work Practices related to accounting/financial management Using unique project codes for disasters Performing internal audits prior to submission Using appropriate management systems Gaining access to the FHWA Fiscal Management Information System (FMIS)

Read the entire page →

From page 4...

... 4 Practices related to training Conducting disaster assessments Using scenarios from prior disasters Providing training on the FHWA Emergency Relief and FEMA Public Assistance programs to personnel responsible for documentation and reimbursement Providing training to Local Public Agencies on the FHWA Emergency Relief and FEMA Public Assistance programs Providing training to state EMA personnel on the FHWA Emergency Relief program (because they may be less familiar with this program) Training state DOT personnel for integration into the state EMA as project officers and project coordinators on FEMA Public Assistance–eligible projects Practices related to site assessment Designating assessment teams before disasters occur Establishing repair or route prioritization methods before disasters occur Distributing information packets to assessment teams Using weather information services or systems Implementing bridge/highway/pavement management systems Using geospatial data and lidar Mapping historic data to show repetitive losses Purchasing a specially equipped vehicle that records damages or predisaster conditions Forming a partnership with the Civil Air Patrol or similar organizations for aerial imagery services Developing assessment teams able to be self-sustaining for several days Using web-based maps to determine whether a road is Federal-aid Inspecting vehicles and equipment before mobilization Practices related to asset management Using Asset Management systems with standardized site codes to track and document predisaster conditions of DOT facilities Using bridge monitoring systems to predict and assess impacts of disasters on bridges Equipping snowplows and other vehicles with GPS facilitates emergency response/recovery and tracking and documenting labor and equipment usage Practices related to appeals Contacting the FHWA Division Office to discuss the case directly Citing relevant laws and regulations Citing prior decisions (precedents)

Read the entire page →

Key Terms

Next Chapter Skim →

This material may be derived from roughly machine-read images, and so is provided only to facilitate research.
More information on Chapter Skim is available.