Evaluation of the Use of Electronic Shipping Papers for Hazardous Materials Shipments (2012) / Chapter Skim
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1 S U M M A r Y Introduction Project Objective The objective of this project was to develop a road map for the use of electronic shipping papers as an alternative to the current paper-based hazardous material communication system. The road map addresses the electronic transfer of safety, operational, regulatory compliance, and emergency response data and documentation, for and among all carrier transport modes including highway, rail, marine, and air.
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2and file income taxes online and withdraw money from an ATM in cases where paper may serve as a record of receipt but is not required for the transaction. Why then are electronic transactions not in greater use in commerce related to transportation in general, and more particularly to types of commerce in which hazardous materials electronic shipping papers could be used?
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3 functionality of an electronic hazmat documentation and data transfer system identified by the road map. The research initially examined the needs of those organizations involved with shipments of placarded hazmat including hazardous waste, although the research also considered ESP in the benefits of transportation-related electronic document transactions in general.
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4shipment information. The task included a literature search and interviews with selected stakeholders.
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5 personnel will access these electronic papers. As expected, the potential costs of the program for a centralized system as well as costs of equipment and training for field personnel are seen to present a formidable obstacle to adoption.
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Truckload C a r r i e r C o n s i g n o r C o n s i g n e e Pre-shipment Shipment Receive PO Process Order/ Make Book Shipment Receive Booking Confirm Booking Receive Booking Confirmation Ship Order Pick up Shipment Create Purchase Order Send PO Send ASN Dispatch Truck Receive ASN In-Transit Request Delivery Appointment Receive Delivery Request Send Delivery Confirmation Receive Delivery Confirmation Deliver Shipment Receive Shipment Hazmat Classify/Package/ Mark Hazmat Prepare Certification Shipping Papers Transfer Yard Figure S-1. Truckload process map.
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7 The report emphasized that for users to realize the widespread benefits from ESP, there must be both effective standardization and implementation. Implementation of a standardized shipping paper format will require an institution to assume a leadership role in the process (i.e., a muscular champion is needed)
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8carriers and shippers express the fear that unless implementation is universal, some companies will be bearing additional costs that would be avoided by their competitors. There are also concerns that any mandated system may not be affordable to small operations, including those that service specialized needs or remote locations.
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9 Existing Electronic Interchange Systems. One important contribution of the research was to identify and categorize types of electronic interchange systems.
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10 lessons. Both efforts took a multimodal approach and gleaned useful information regarding the use of data elements in place across multiple modes.
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11 provides a detailed methodology for the proof-of-concept exercises designed to test implementation strategies and functionality. The proof-of-concept exercises will be the first phase, and subsequent tests will narrow feasible options to those most likely to meet the goals and performance objectives of the ESP.
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12 When identified issues and impediments have been addressed, the following benefits can be expected to accrue from the adoption of ESP: • Improved accuracy and advanced notification of shipping paper information. This could also improve safety by helping ensure that a particular facility is adequately equipped to receive a certain hazmat.
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