Identification of Utility Conflicts and Solutions (2012) / Chapter Skim
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Pages 70-125
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From page 70... ...
70 Review of State Practices Introduction This appendix includes a summary of practices and sample documentation from states the research team contacted to gather information about utility conflict management, with a focus on utility conflict matrices (UCMs) and related processes.
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71 with significantly smaller programs that have procedures more tailored to local needs. Figure B.1 shows a sample utility conflict report from Alaska DOT&PF.
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72 the electric line. If the project engineer determines that the electric facility is in conflict, the relocation of the electric facility would be handled under 2222.3.1.
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73 The structure and content of UCMs vary depending on the project and the intended UCM recipient. For example, some UCMs include property parcel information, which could include information about joint-use agreements (e.g., Caltrans might convey an easement within the right-of-way if an existing utility facility is relocated outside an area where they had a prior property right)
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74 sutatS tcilfnoC seitilitU-104221 AE-01-I 0002 ,03 yaM noisiver tsal fo etad yb deraperp saw tnemucod siht htpeD/tcilfnoC ytilitUtcilfnoCelohnaM/elohtoPytilitUrenwOelohtoPytilitUtcilfnoC deriuqeRytraP .pseR.coleR .litU stnemmoC daehrevOelohnaMelohtoPnoitpircseD kroWnoitacoLnoitacoLnoitpircseD.oN.oN teehS.oN rehtOetacoleRevomeRNY A - nodnabA -U oC ytilitU noitelpmoC ) steehs-U nO( )
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75 During the PID phase, the utility coordinator conducts a preliminary utility facility search. After this phase, districts complete a utility facility verification within project limits.
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76 utility-related claims. As part of this process, DelDOT provides potential contractors with a list of subcontractors that normally do utility relocation work.
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77 FPID: 1 Description: Phase #: 4 Plans Date: 5 Reviewer: Date: 7 Conflict # Utility Agency/ Owner (UAO) Station/Offset (From C/L)
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78 All these systems include data elements needed for the efficient management of utility conflicts, and GDOT uses them during the utility conflict management process. However, retrieving data from several disconnected databases can be cumbersome and results in data consistency issues.
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79 Figure B.7. GDOT TPro maintain project utility/railroad screen.
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80 utility impact analysis, to identify and resolve utility conflicts. Figure B.10 provides a view of the updated utility coordination process.
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81 C o n f l i c t # HTtcilfnoC deifitnedIytilitU* .oN .gwDtesffO dna noitatS -sA"( tsoC htiw tcapmI ytilitU )
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82 design (CAD) files.
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83 process. For example, GDOT officials mentioned a project in which a utility owner would have had no access to its installations from within the right-of-way; correcting this problem would have required the construction of a new access road through wetlands.
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84 in the PS&E documentation, which is a strong motivator at other state DOTs to use UCMs during the project development process. Louisiana DOTD tracks utility conflict locations by route and log miles, which are equivalent to the route and mile point system used in other states.
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85 Louisiana DOTD districts are members of local utility coordination councils, which meet monthly or quarterly. At these meetings, DOTD provides a list of upcoming projects, including important dates such as time periods for right-ofway acquisition, plan completion dates from utility owners, and letting dates.
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86 e-mails and electronic documents, meeting face-to-face with utility owners is still a worthwhile way to communicate and discuss utility issues. Utility coordination council meetings help utility owners to plan for upcoming relocations and provide an opportunity for utility representatives to become familiar with the DOTD liaison and the DOTD utility coordination process.
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87 Control Section Job Number Route Location Description Mailed Base Plans base plans due back by Mailed G.I. Plans Date of Utility meeting Date of Coordination Clause Letting Date Construction Date 30011 79838 M-49 M-49, City of Reading, Hillsdale County 1.04 MILES OF HMA PAVEMENT RECONSTRUCTION, STORM SEWER REPLACEMENT, WATERMAIN REPLACEMENT, CURB & GUTTER, SIDEWALK REPLACEMENT, AND STREETSCAPING.
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88 CITY OF WYOMING - LIGHTING Street Light Pole Sta 261+40 LT Too close behind proposed guardrail Move at least 2' North 9.5' Street Light Pole Sta 263+75 LT Too close behind proposed guardrail and in conflict with operation of guardrail terminal. Move 35' west & 4' North OR Move 85' East & 12.0' (west)
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89 Item # Utility Owner / Operator Conflict Location Segment Date Relocation Plan must be submitted Relocation Plan submitted to Design Team Design Team Review / Comment / Approval Permit Application Submitted to MDOT MDOT Permit Number / Approval Date Relocation Scheduled Action Items 1 Consumers Energy Transmission Consumers Power Transmission Overhead – 8th Ave 1 7/6/2000 7/27/00 rev. 41064-0125-00-0174 4/1/2001 Final permit approval from MDOT.
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90 Permit Staking & Permit Date Returned Approved Returned Approved Returned Approved # of Parcels Parcels NOT Est. Submitted Auth.
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91 Figure B.18. Michigan DOT conflict analysis table: Example D
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92 it would be necessary to relocate utility facilities earlier, not just after the 90% design meeting. Projects can still change drastically at 90% design (e.g., major changes can occur if a project is shortened by a mile)
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93 Missouri Department of Transportation MoDOT uses a Microsoft Access database called utility agreement tracking database (UATD) to track costs for reimbursable utility relocations.
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94 Utility Owner Inspection EXHIBIT G(1)
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95 Figure B.20. MnDOT design–build project utility design sheet.
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96 Figure B.22. Parameter selection for UMART report.
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97 MoDOT often includes small water district utility owners and small city utility owners in the highway contract. Utility owners with large facilities typically do not want to be included in the highway contract.
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98 to utility owners can help to identify and manage potential utility conflict locations more effectively. A typical example is a utility conflict caused by embankments for raised roadbeds.
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99 2006-2010 PROJECTS AT A GLANCE Project Information Railroads Agr Eas Dr/Levee Agr Eas Utilities Plan Agr Eas County: Butler Grading, paving, drainage and bridge design box culverts at Beehole Creek na na na na na na Ozark Border x A na Route: 60 and Kearbey Creek from Carter County to Rte.
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100 critical parcels and PUEs and highlights them in STARS. The monthly primary report lists the right-of-way parcels needed for utility relocation that have been purchased to date.
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101 and construction engineers viewed utility owner involvement as a secondary process in project delivery. ODOT now recognizes the need to improve the awareness of ODOT personnel that utility relocation is one of the most critical components of efficient project delivery.
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102 certification process that involves the submission of data by the regional or division offices to headquarters staff. TDOT personnel use a utilities relocation information system that can track project areas and utility owner responses and involvement on roadway projects.
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103 Figure B.26. SDDOT sample utility conflict list.
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104 Figure B.27. SDDOT sample utility conflict certification.
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105 90% Utility Conflict List FM 2218 and FM 1640 Widening CSJ: 2093-01-009, etc.
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106 TxDOT- Houston District IH 10: from Gelhorn to Mercury Dr. US 90: from IH 10 to 0.29 miles west of Mercury Dr.
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107 RIGHT OF WAY UTILITY RELOCATION SUMMARY REPORT DATE: April 6, 2009 Project: BU 287P County: Tarrant Area Engineer: Joe Fossett From: On Rosedale St.
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108 Figure B.31. TxDOT sample right-of-way and utilities status report.
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109 PARIS DISTRICT As Of: August 19, 2009 UTILITY ADJUSTMENT REPORT County Highway ROW CSJ Name of Utility Reimbursable? Location of Agreement Package Packet Status?
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110 County: Highway: ROW CSJ: Construction Control CSJ: Phase I CSJ: Limits: From: To: Phase II CSJ: Limits: From: To: Phase III CSJ: Limits: From: To: Agreement Package Billing Sent to Utility Received from Utility Sent Back to Utility for Corrections Resubmitted by Utility w/ Corrections Sent to ROW Division Approved by ROW Division Received from Utility Sent Back to Utility for Corrections Resubmitted by Utility w/ Corrections Sent to ROW Division 90% Payment Issued to Utility 10% Retainage Issued to Utility Phase I Phase II Phase III Date of 2nd Notice (If Needed) ROW Map & Notice of Construction Sent to Utility Utility Name ROW Map Markups Received from Utility Estimated Relocation Cost Remarks Begin Adjustment Adjustment Completed Utility Adjustment Closed Out Notice to Proceed Sent to Utility Figure B.33.
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111 Figure B.34. TxDOT sample utility status chart.
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112 CSJ HWY DIV OST # Tot.
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113 Sometimes districts keep two versions of the same list. One version includes all data items used for daily utility conflict management activities.
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114 For small- to medium-size projects, some districts use the task feature in their e-mail client application to track utility conflicts. District officials log relevant information or data received and any contact made throughout the process.
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115 For high-profile projects, TxDOT has started to match utility conflicts to critical right-of-way acquisition parcels in an effort to prioritize right-of-way acquisitions based on the urgency of resolving utility conflicts. Additional Observations and Recommendations from TxDOT • Foster communication between DOT project designer and utility engineers.
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116 development process, the project supervisor provides utility owners operating within and near the project area design plans to identify and document any utility conflicts. During the scoping process or development of conceptual plans, VTrans conducts a field review of the project area to identify all utility facilities operating within or near the project limits and to determine if any additional facilities are not shown on plans.
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117 The special provisions summarize the contractor's obligations necessary to accommodate utility relocations. Occasionally, a utility owner or municipality requests VTrans to include utility relocation work in the highway contract.
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118 UT-9 and has not revised the form for several years. UT-9 is a stand-alone form that is not linked to any system.
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119 value engineering study. In general, the contractor must pay for any secondary utility relocation that might result from the study.
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120 congested projects in the Northern Virginia District, as well as collecting GPS data on projects in the Hampton Roads District. On many projects, VDOT acquires a 10-foot corridor near (inside)
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121 U26 Form UT-9 Rev. 04/00 Sheet 1 of 5 Project: 0011-080-108-R201 PPMS No.: 17698 Determination of Cost Utility Owner: Appalachian Power Date of Utility Field Inspection: 07/26/2006 Responsibility Made By: Utility Owner Rep.: Mr.
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122 delivery of the project. WSDOT advertises projects using one of the following utility relocation risk levels: • Risk Level 1.
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123 Project Utilities Summary Sheet - xxxxx/xxxxx Design Team Utilities Project Engineer: John Curry & phone # Utility Requested Received Coord. mtg Requested Received Start Complete Skagit County PUD #1 8/23/2007 8/24/2007 N/A CNGC 7/25/2007 8/2/2007 N/A Verizon 7/25/2007 12/13/2007 N/A City of Bellingham 7/25/2007 8/6/2007 N/A PSE 7/25/2007 1/9/2008 N/A Comcast 4/24/2008 11/18/2008 N/A City of Burlington 12/8/2006 1/8/2007 N/A CNGC 12/8/2006 12/21/2006 N/A Rcvd 6/17/08 19011 Verizon 12/8/2006 12/6/2006 N/A Samish Water District Skagit Cty PUD#1 12/8/2006 1/29/2007 N/A PSE 12/8/2006 5/16/2007 N/A PSE 7/24/2008 Earlier 9/16/2008 Check back after 12/17/08 Black Rock Cable Co.
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124 Figure B.44. WYDOT sample utility project list.
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125 feasibility of a project. For example, one project involved the relocation of utility facilities that infringed on wetlands at a cost of about $1 million, which brought the project to a stop until WYDOT developed a new design and a different alignment to avoid the wetlands.
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