Addressing Significant Weather Impacts on Airports: Quick Start Guide and Toolkit (2016) / Chapter Skim
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AWARE Toolkit User Guide
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TK-3 C H A P T E R 1 This toolkit is intended to help airports of all sizes do the following: 1. Understand the significant weather events1 that could affect their locations 2.
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TK-4 Addressing Significant Weather Impacts on Airports: Quick Start Guide and Toolkit The seventh readiness module, Small Airports, is a consolidated, streamlined version of the full toolkit intended to be completed by one person. This may be more appropriate for airports with fewer staff, such as General Aviation (GA)
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TK-5 C H A P T E R 2 2.1 Weather Event Types AWARE provides information on potential exposure, readiness self-assessment questions, and best practices for the following 15 extreme weather event types: • Flood • Heavy rain • Tropical cyclones (e.g., hurricanes, tropical storms) • Tornadoes • Lightning • Hail • Heavy winds • Extreme heat • Extreme cold • Snow • Blizzards • Ice • Dense fog • Dense smoke • Dust storms 2.2 Airport Functional Areas The toolkit covers six main "functional areas" of airports: Administration & Finance, Planning & Environment, Airfield Operations, Terminal Operations, Ground Transportation & Parking, and Safety & Security.
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TK-6 Addressing Significant Weather Impacts on Airports: Quick Start Guide and Toolkit Table 2-1. Toolkit modules and the topics covered.
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TK-7 C H A P T E R 3 3.1 System Requirements AWARE was developed using Microsoft® Excel 2010. The tool will only operate properly using Excel 2007 versions or later.
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TK-8 Addressing Significant Weather Impacts on Airports: Quick Start Guide and Toolkit If the Security Warning does not appear when the tool is first opened, it may be necessary to change the security settings for macros. To change the setting • Exit out of the tool and re-launch Microsoft Excel before opening the file.
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Using the Toolkit TK-9 Step 1. Open the "AWARE Toolkit.xlsm" file This file serves as the "hub" of the toolkit and will direct you to the other components as needed.
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TK-10 Addressing Significant Weather Impacts on Airports: Quick Start Guide and Toolkit person should be familiar with a broad range of airport departments and functions. Individuals from airport management, planning, or emergency management could be good candidates.
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Using the Toolkit TK-11 the date or their initials)
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TK-12 Addressing Significant Weather Impacts on Airports: Quick Start Guide and Toolkit This button will open the tool's Exposure Information Module, which provides information on how likely different weather event types are in your airport's county. Jump to Section 3.6 for instructions on completing the Exposure Information Module.
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Using the Toolkit TK-13 Step 6. Track impacts over time The AWARE Toolkit also includes a standalone Impacts Tracking Module that airports can use to track the costs and impacts of weather events as they occur over time.
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TK-14 Addressing Significant Weather Impacts on Airports: Quick Start Guide and Toolkit Click the Next button. 3.6.2.2 Detailed Results The Detailed Results page provides additional information (see Figure 3-4)
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Using the Toolkit TK-15 Figure 3-4. Example outputs from exposure information module (detailed results)
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TK-16 Addressing Significant Weather Impacts on Airports: Quick Start Guide and Toolkit checkboxes provided. Depending on regional geography and topography, weather events that occur in adjacent counties may not always be plausible in the airport's location.
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Using the Toolkit TK-17 accompanying implementation steps for preparing for, responding to, and recovering from the weather event. Users check off the activities they are already completing.
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TK-18 Addressing Significant Weather Impacts on Airports: Quick Start Guide and Toolkit • Press the +See Case Studies link in the gray bar to see examples of how some of the best practices have been used at other airports. Users can print or export this page for future reference, if desired, by pressing the PDF/Print button in the top right-hand corner of the screen.
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Using the Toolkit TK-19 Figure 3-8. Readiness modules, readiness self-assessment results.
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TK-20 Addressing Significant Weather Impacts on Airports: Quick Start Guide and Toolkit If you have an AWARE Coordinator, use the orange button to send the file. Note: If you do not have Microsoft Outlook, the "send" functionality will not work.
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Using the Toolkit TK-21 recovering from weather events. If airports do not already know the exact cost of labor pertaining to the event, they can enter the number of staff, then the estimated number of regular and overtime hours per person.
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TK-22 Addressing Significant Weather Impacts on Airports: Quick Start Guide and Toolkit Figure 3-11. Airport labor cost estimation worksheet.
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Cr ea te C us to m C ha rt : Ch oo se e ve nt ty pe Ch oo se co st ty pe fr om d ro pdo w n m en u to v ie w a dd i on al d et ai ls of im pa ct s o ve r m e Al l e ve nt ty pe s By co st ty pe (l ab or , m at er ia ls , e tc .)
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TK-24 Addressing Significant Weather Impacts on Airports: Quick Start Guide and Toolkit Users can also view and export the raw data they have entered. To do so, press the View Raw Data button on the dashboard, then press the Export Data button on the Data sheet.
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TK-25 4.1 Exposure Information Module 4.1.1 Datasets The Exposure Information Module presents data from NOAA's Storm Events Database. This database was selected after extensive review of available datasets for temporal and geographic extent of data, range of weather events covered, ability to analyze frequency of locally defined extremes (e.g., the threshold for extreme snowfall is different in Fulton County, GA than in Suffolk County, MA)
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TK-26 Addressing Significant Weather Impacts on Airports: Quick Start Guide and Toolkit information on the magnitude of precipitation for the 1-in-100-year, 24-hour precipitation event. The purpose was to provide additional context for what extreme precipitation events might look like.
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Methodological Information TK-27 4.1.2 Recommended Event Types Based on the frequency of each weather event type in the NOAA Storm Event Database between 1996 and 2013, the Exposure Information Module identifies events as "rare but plausible" -- and thus recommended for further consideration -- based on the following criteria: • The event has occurred at least once in the past, but fewer than once every 5 years, on average, (i.e., fewer than 3.6 times in 18 years) in the airport's county, or • The event has not occurred in the airport's county, but has occurred in adjacent counties.
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TK-28 Addressing Significant Weather Impacts on Airports: Quick Start Guide and Toolkit 4.3 Impacts Tracking Module 4.3.1 Airport Labor Costs The airport labor cost estimation worksheet provides default assumptions about airport labor rates to help airports estimate labor costs associated with preparing for, responding to, and recovering from weather events. If users do not already know the exact cost of labor pertaining to the event, they can enter the number of staff, then provide a split between the estimated number of regular and overtime hours per person.
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TK-29 5.1 Tool Functionality Questions I clicked a button to open a file, but got a message saying: "Sorry, we couldn't find [file name]
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TK-30 Addressing Significant Weather Impacts on Airports: Quick Start Guide and Toolkit check-ins (e.g., annually, every 6 months) is at the airport's discretion and dependent on the items on your checklist.
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Frequently Asked Questions TK-31 • Tornadoes • Lightning • Hail • Heavy winds • Extreme heat • Extreme cold • Snow • Blizzards • Ice • Dense fog • Dense smoke • Dust storms What is the data source for the Exposure Information Module? The Exposure Information Module presents extreme event frequency at the county level from the National Oceanic and Atmospheric Association (NOAA)
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TK-32 FAA (Office of Aviation Policy and Plans)
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