Guidebook for Preparing Public Notification Programs at Airports (2017) / Chapter Skim
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Pages 116-152
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116 A p p e n d i x e Overall Program Decision Guide
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OpdG – program development 117 This Overall Program Decision Guide (OPDG) has been designed to help assist tracking and documenting of airport results and conclusions and to be used at the airport's discretion.
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118 OpdG – program development Resource PD-2 – Program Management Process Project Sponsor: Responsible Department/Division: Budget Cost Center/Project Number Project Management Team (PMT) consisting of: 1.
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OpdG – needs Assessment 119 OPDG for Needs Assessment (Corresponds with Chapter 3: Conducting a Needs Assessment) Resource NA-1b The assigned members of the PMT/PPT have completed the lists of internal and external stakeholder groups to consider as recipients of notifications checklist (see Resource NA-1a)
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120 OpdG – needs Assessment Resource NA-2b The assigned members of the PMT/PPT have completed the airport assessment of risks needing notifications checklist (see Resource NA-2a)
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OpdG – needs Assessment 121 Resource NA-3b The team has completed the stakeholder's situation/events requiring notifications checklist (see Resource NA-3a)
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122 OpdG – needs Assessment Resource NA-4/Part 1b The team has completed the airport public notification responsibilities checklist (see Resource NA-4/Part 1a)
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OpdG – needs Assessment 123 Resource NA-4/Part 2b The team has completed the airport department/section/person responsibilities checklist (see Resource NA-4/Part 2a)
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Resource NA-5b The team has completed the assessing physical location checklist (see Resource NA-5a)
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Resource NA-5b (Continued)
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Resource NA-6b The team has completed the policy and procedure checklist (see Resource NA-6a)
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Resource NA-7b The team has completed the current notification capabilities worksheet (see Resource NA-7a)
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Resource NA-8b (Continued)
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Resource NA-8b (Continued)
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OPDG for Exploring Options (Corresponds with Chapter 4: Exploring Options) Resource EO-1 Information from stakeholders/notification recipients will be gathered by the following method(s)
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Resource EO-3 The team has explored an internal partnership/relationship with the listed groups and has determined whether the airport is/is not able to partner with them. INTERNAL STAKEHOLDER PARTNERSHIPS/RELATIONSHIPS Company/Group Yes Partner No Partner Resource EO-4 The team has explored an external partnership/relationship with the listed groups and has determined whether the airport is/is not able to partner with them.
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Resource EO-5 The team has identified the following airport systems/methods/tools with notification functionalities that would be beneficial if included in the notification program: Resource EO-6 The team has concluded that the following new systems/tools are needed at this time: EXISTING SYSTEMS WITH NOTIFICATION FUNCTIONS Include? System/Methods/Tools Yes No 132 OpdG – exploring Options
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OPDG for Developing the Program (Corresponds with Chapter 5: Developing the Program) Resource DP-1&2b The team has looked at the example goals and objectives for airport public notification programs provided in guidebook Chapter 5 (see Resource DP-1&2a)
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Resource DP-3 The team has identified the following existing agreements that apply to airport notifications and has determined they should be included in the airport's notification program. Agreements 1.
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Resource DP-5 The team has explored notification-sharing possibilities with the following groups and has decided to pursue agreements as appropriate. POSSIBLE NEW AGREEMENTS Agency/Mutual Aid Will Pursue Will Not Pursue 1.
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Resource DP-7 The team has identified the need for pre-scripted notification messages and templates. Yes No The team has written pre-scripted messages and templates for the following: PRE-SCRIPTED MESSAGES AND TEMPLATES Message Type Responsible Person Date Completed Date Reviewed 1.
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Resource DP-8 The team has established the need for a continuous improvement cycle. Yes No The team has a thorough understanding of the necessary components.
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OPDG for Formalizing the Program (Corresponds with Chapter 6: Formalizing the Program) Resource FP-1b A Basic Plan has been written (see Resource FP-1a)
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Resource FP-2b The two AC 31C-required functional sections have been reviewed, updated, or written (see Resource FP-2a)
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Resource FP-4b The event/hazard-specific sections have been written (see Resource FP-4a)
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Resource FP-6 The team has amended the current AEP to add the following additional functional sections: OpdG – Formalizing the program 141
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142 OpdG – implementing the program OPDG for Implementing the Program and Managing via Continuous Improvement Cycles (Corresponds with Chapter 7: Implementing the Program and Managing via Continuous Improvement Cycles) Resource IM-1 The program rollout plan is written and ready to go.
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OpdG – implementing the program 143 Resource IM-1 (Continued)
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144 OpdG – implementing the program Resource IM-1 (Continued)
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OpdG – implementing the program 145 Resource IM-1 (Continued)
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146 OpdG – implementing the program Resource IM-3 The team has created a stakeholder suggestion program (see Chapter 7, Element 1, in the guidebook)
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OpdG – implementing the program 147 Resource IM-4 The team has put in place an evaluation strategy (see Chapter 7, Element 2, in the guidebook)
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148 OpdG – implementing the program Resource IM-5 The team has developed a Training Exercise Plan (TEP) (see Chapter 7, Element 3, Part 1 in the guidebook)
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OpdG – implementing the program 149 Resource IM-6 The airport will be using discussion-based exercises. Yes No Comments: The discussion-based exercises will follow HSEEP best practices.
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150 OpdG – implementing the program Resource IM-7 The team has developed initial system operator training materials (see Chapter 7, Element 4, in the guidebook)
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Abbreviations and acronyms used without definitions in TRB publications: A4A Airlines for America AAAE American Association of Airport Executives AASHO American Association of State Highway Officials AASHTO American Association of State Highway and Transportation Officials ACI–NA Airports Council International–North America ACRP Airport Cooperative Research Program ADA Americans with Disabilities Act APTA American Public Transportation Association ASCE American Society of Civil Engineers ASME American Society of Mechanical Engineers ASTM American Society for Testing and Materials ATA American Trucking Associations CTAA Community Transportation Association of America CTBSSP Commercial Truck and Bus Safety Synthesis Program DHS Department of Homeland Security DOE Department of Energy EPA Environmental Protection Agency FAA Federal Aviation Administration FAST Fixing America's Surface Transportation Act (2015) FHWA Federal Highway Administration FMCSA Federal Motor Carrier Safety Administration FRA Federal Railroad Administration FTA Federal Transit Administration HMCRP Hazardous Materials Cooperative Research Program IEEE Institute of Electrical and Electronics Engineers ISTEA Intermodal Surface Transportation Efficiency Act of 1991 ITE Institute of Transportation Engineers MAP-21 Moving Ahead for Progress in the 21st Century Act (2012)
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TRA N SPO RTATIO N RESEA RCH BO A RD 500 Fifth Street, N W W ashington, D C 20001 A D D RESS SERV ICE REQ U ESTED ISBN 978-0-309-44624-2 9 7 8 0 3 0 9 4 4 6 2 4 2 9 0 0 0 0 N O N -PR O FIT O R G .
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