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26 finalized they are reviewed by affected stakeholders and, as · Trial dependencies include project-based dependencies appropriate, the entire activation working group. for facilities, systems, and equipment, as well as opera- tional dependencies based on input from stakeholders Once this review is complete the same focus groups engage and operational needs. in re-working any procedures where editing/amending is · Trial scripts that detail the participants in the trial, agreed and creating the new procedures necessary for the new trial objectives, dependencies specific to the trial, and facilities. It is important that the stakeholders actively engage trial scripts necessary to execute the trial. in this process because they ultimately are responsible for · Logistics plan(s) necessary to support the overall trial implementing the procedures set down. program and the needs for specific trials. · Trial participant recruitment, number and qualifica- This process is carried out for all operational procedures. tion levels of participants for each trial, and strategy Draft documents are generated for all appropriate departments for managing the participants in each trial developed. to review and to ratify. The resulting complete set of operating On some of the larger airport terminal facilities included plans and procedures is treated as a live document regularly in the survey, several thousand volunteers participated. updated to reflect changes and enhancements made during the At others, participation was limited to airport staff. life of the new airport terminal facility. · Trial coordination center from which the planning, exe- cution, and post-trial reviews will be managed. DEFINING TRIALS All trial plans, test scripts, participant recruitment, etc., need to be documented. Progress in developing the necessary trial data Once the operating plans are defined and developed, trials is tracked against the delivery program and regular progress can be defined and trial program development started. Trial reports generated to indicate the state of progress. dependencies are identified and fed into the activation sched- ule clearly identifying interface needs and dependencies that Those interviewed indicated that typical trials can include: affect the running of operational trials. From the review, ini- tial trial data can be fed into the activation schedule and an · Basic trials of operation of individual systems and pro- initial review of the trial effort can be held with the stake- cesses (e.g., test fits of aircraft to gates, land side way holders; once agreement is reached on what will be put on finding, and check-in). trial, the trial program can be detailed. · Advanced trials of integrated and interoperable sys- tems and airport operational processes--These trials TRIALS PROGRAM DEVELOPMENT can include comprehensive trials of departing passen- AND EXECUTION ger processing, arriving passenger processing, transfer passenger processing, inbound and outbound and trans- The trials program development and execution is an oppor- fer baggage. The intent is comprehensive simulated oper- tunity to confirm that existing procedures work well for the ations with all stakeholders fully engaged and, where new facilities and an opportunity to test the operational pro- appropriate, participation of the public and perhaps cedures that have been modified or newly created. the media. The success of these trials is critical as they will provide the first opportunity to see a day of oper- The trials program details all of the trials that are to be ation mode. developed, the focus groups involved in developing the tri- · Fall back trials of contingency programs to address fail- als, and the resources that are necessary to conduct the trials. ure of systems, equipment, or standard operational pro- A trial manual is produced that clearly defines the program cedures. These fall back trials test contingency programs that will be developed and followed. when one or more systems fail. For example, what hap- pens if baggage sortation messages are lost, or if the Within the trial program development the following details flight information display system fails? were identified by those interviewed: · Emergency trials to test emergency operating proce- dures as well as command, control, and communications · Owners for each trial are identified. This is typically the procedures. Emergency trials often include a series of party that will be responsible for the processes that are orientation and familiarization exercises for first respon- being tested. The trial owner is responsible for develop- ders and personnel involved in emergency operations ing, executing, and evaluating the results from the trial. and procedures in advance of AOD. · Depending on the size and complexity of the trial and trial program it may be appropriate to establish a trial The objective of the trials program is to simulate actual facil- review board to provide governance of the trial process, ity operations so that before the opening all stakeholders have an overview of the trial process, and assess the results the opportunity to completely understand their responsibili- of the trial process. Alternatively, the activation steer- ties during normal operations, irregular operations, and in the ing committee could fill this role. event of emergencies.