Procuring and Managing Professional Services for Airports (2013)

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77 A p p e n d i x C Model Documents

78 procuring and Managing professional Services for Airports ACRP 01-20 Handbook - Appendix C – Model Documents Page 1 of 3 REQUEST FOR QUALIFICATIONS (RFQ) PROFESSIONAL ON-CALL AIRPORT ARCHITECTURAL, ENGINEERING, AND PLANNING CONSULTANT SERVICES FOR ________________________ (AIRPORT, CITY, STATE) The _________ (owner) is requesting Statements of Qualifications from interested and qualified Aviation Consultants for Professional On-Call Airport Architectural, Engineering, and Planning Consultant Services at _________ (Airport) for the next five (5) years. Professional, technical and advisory services are needed for projects identified in the Airport’s capital improvement program. FAA Advisory Circular (AC) 150/5100-14D, Architectural, Engineering, and Planning Consultant Services for Airport Grant Projects should also be referenced. This AC provides guidance for airport sponsors in the selection and engagement of architectural, engineering, and planning consultants. It also discusses services that normally would be included in an airport grant project, types of contracts for these services, contract format and provisions, and guidelines for determining the reasonableness of consultant fees. SCOPE OF WORK Projects may include airside/landside design, drainage and lighting, planning and environmental services, and construction related services. A copy of the airport’s current capital improvement program can be requested from ________ (contact) at ________ (phone/email). Consultants should be familiar with Federal Aviation Administration (FAA) and State aviation funding programs and requirements. PROPOSAL FORMAT To facilitate review, submissions should conform to the following format: 1. Experience of the Firm: Provide a description of your firm’s prior experience and qualifications in airport architectural, engineering, planning and environmental analysis. Also, please reference the experience of the firm in working with the State and FAA regulations and procedures. 2. Project Team (Key Staff): Identify the proposed Project Manager and key project team members and responsibilities. Provide a brief resume for each person outlining their credentials and experience. 3. References: Provide the name and contact information for at least three (3) references familiar with the quality of work by your firm of similar nature as contained in the above Scope of Work. 4. Project Understanding: Provide your general understanding of the airport, project and issues regarding the identified project(s). Identify any potential challenges or special concerns that may be encountered. 5. Other Supporting Data: Include any other information you feel to be relevant to the selection of your firm or the makeup of the project team including sub-consultants.

Model documents 79 ACRP 01-20 Handbook - Appendix C – Model Documents Page 2 of 3 The entire Statement of Qualifications shall not exceed thirty (30) pages; excluding the front and back covers, dividers, cover sheet, table of contents, and letter of introduction (maximum two pages). CRITERIA FOR REVIEW OF STATEMENT OF QUALIFICATIONS The following criteria will be used in screening, ranking and selection of the successful firm: 1. Qualifications of the Firm (20-30%): Preference shall be given to those firms with experience in airport architectural, engineering, planning and environmental analysis related to the scope of services. 2. Qualifications of the Project Team (Key Staff) (30-40%): Preference shall be given to those with key staff experience in items listed in the above scope of services and any familiarity with the region. 3. Experience in Working with State and FAA Regulations and Procedures (10%): Preference shall be given to project teams whose personnel have a demonstrated working relationship with the State and FAA, and possess a thorough understanding of FAA rules and regulations regarding design and development of airports similar to the _________ (Airport). 4. Project Understanding (25-35%): Preference shall be given to those firms which have a comprehensive understanding of the project requirements and environment. SELECTION OF THE CONSULTANT It is the intent of the _________ (owner) to appoint a committee to review the Statements of Qualifications submitted and rank the qualified firms. The _________ (owner) may choose to interview a shortlist of consultants before making the selection. The shortlisted consultants shall be notified at least 14 days prior to the interview date. All unsuccessful firms will be notified in writing no later than 10 days after selection of the Consultant and may contact the _________ (owner) for debriefing. _________ (owner) reserves the right to reject any and all submissions to this RFQ, request clarification, or waive informalities/technicalities, if it is deemed in the best interest of the _________(owner). The _________ (owner) assumes no responsibility for costs incurred in responding to this RFQ. In accordance with FAA selection procedures, all selections should be qualification based. No overhead rate, fees, or any cost information should be identified as part of this submission.

80 procuring and Managing professional Services for Airports ACRP 01-20 Handbook - Appendix C – Model Documents Page 3 of 3 CONTRACT The top ranked firm will be invited to negotiate a contract with the _________ (owner). A detailed scope of work will be developed and agreed to by the selected consultant and the _________ (owner). This detailed scope of work and associated fee will be incorporated as part of the contract. The consultant shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. Disadvantaged Business Enterprise (DBE) utilization is strongly encouraged. SUBMISSION OF QUALIFICATIONS STATEMENT AND CONTACT PERSON ___ copies of the Qualifications Statement must be submitted no later than _________ p.m. on _________ (month, date, year) to: Name / Title Physical Address (for overnight delivery) Phone All questions regarding this RFQ should be directed to: Name / Title Address Phone / Email

Model documents 81 Metropolitan Washington Airports Authority CONTRACTOR PERFORMANCE EVALUATION TO BE COMPLETED BY THE CONTRACTING OFFICER’S TECHNICAL REPRESENTATIVE AT KEY MILESTONES OR EVERY SIX MONTHS PROJECT OVERVIEW CONTRACT NUMBER PROJECT NAME LOCATION (Select One) CONTRACTING OFFICER CONTRACTING OFFICER’S TECHNICAL REPRESENTATIVE PROJECT TYPE PROJECT DATES CONTRACT VALUE (Select One) Start Date: Current Completion Date: CONTRACTOR INFORMATION CONTRACTOR NAME CONTRACTOR ADDRESS PRIMARY CONTACT PROJECT SUPERINTENDENT CONTRACTOR PERFORMANCE EVALUATION DATE OF EVALUATION EVALUATION NUMBER IS CONTRACT COMPLETE? YES NO A. QUALITY OF WORK Rating: 4 – Excellent 3 – Good 2 – Fair 1 – Poor Remarks: B. MINIMIZATION OF IMPACTS ON CUSTOMERS / O&M DELIVERABLES / WARRANTY SUPPORT Rating: 4 – Excellent 3 – Good 2 – Fair 1 – Poor Remarks: C. SCHEDULE ADHERENCE Rating: 4 – Excellent 3 – Good 2 – Fair 1 – Poor Remarks: D. COST CONTROL / CHANGE NEGOTIATIONS / CLAIMS AVOIDANCE Rating: 4 – Excellent 3 – Good 2 – Fair 1 – Poor Remarks: E. SAFETY AND SECURITY COMPLIANCE Rating: 4 – Excellent 3 – Good 2 – Fair 1 – Poor Remarks: F. MANPOWER AND EQUIPMENT ADEQUACY Rating: 4 – Excellent 3 – Good 2 – Fair 1 – Poor Remarks: G. CALIBER OF SUPERVISION Rating: 4 – Excellent 3 – Good 2 – Fair 1 – Poor Remarks: H. OVERALL PERFORMANCE RATING 4 – Excellent 3 – Good 2 – Fair 1 – Poor RECOMMENDATION FOR FUTURE WORK IS THIS CONTRACTOR RECOMMENDED FOR FUTURE WORK? YES NO MISCELLANEOUS REMARKS (06/2010)