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I-1 A p p e n d i x i Checklist for Airports Volunteering Aid (per Time Phase) Checklist for Airports Volunteering Aid (Per Time Phase) A c t i o n R e s p o n s i b i l i t y D o n e P r e p a r e d n e s s A c t i v i t i e s Get clear authorization from airport director or his or her designee Airport director or designee Assure that all members of aid teams are volunteers Airport director and airport senior management Be aware of available assistance Airport senior management Participate in airport-to-airport mutual aid programs (optional) Airport senior management Build relationships with the local emergency operations center (EOC) Airport emergency management, public safety, or operations staff, as appropriate Designate mutual aid coordinator or focal point Airport director Create a catalog of specific equipment used at the airport Operations, maintenance, and facilities Incorporate an airport-to-airport mutual aid program in the airport emergency plan (AEP) Airport emergency management, public safety, or operations staff, as appropriate Establish security access documentation procedures for outgoing aid team Airport security manager and federal security director (FSD) Drill and exercise airport-to-airport mutual aid procedures Airport emergency management, public safety, or operations staff, as appropriate Verify/resolve liability questions for particular type and location of disaster Airport counsel and ownerâs counsel Obtain approval of participation in an airport-to- airport mutual aid organization (optional) Airport counsel and ownerâs counsel Create delegation of authority letters (optional) Airport emergency management, public safety, or operations staff, as appropriate
I-2 Airport-to-Airport Mutual Aid programs A c t i o n R e s p o n s i b i l i t y D o n e Train aid teams Airport emergency management, public safety, or operations staff, as appropriate Establish communications protocols to be used by a deployed team and provide team with appropriate equipment Emergency managers, communications manager, or IT manager P r e - D i s a s t e r Track incident forecasts Airport emergency management, public safety, or operations staff, as appropriate Review contact lists Airport emergency management, public safety, or operations staff, as appropriate Review procedures for volunteering aid Airport emergency management, public safety, or operations staff, as appropriate Make preliminary contact with airport-to-airport mutual aid program coordinator (optional) Airport emergency management, public safety, or operations staff, as appropriate Establish accounting procedures for expenditures and equipment including documentation system Airport mutual aid coordinator, aid team leader, and airport accounting department D u r i n g D i s a s t e r R e s p o n s e D O N O T S E L F - D E P L O Y ! Wait for instructions to deploy from the MAP coordinator Airport director and MAP coordinator Assure that deployment does not impact operational effectiveness of volunteering airport Airport director, senior airport management, airport mutual aid coordinator, airport emergency management, public safety, or operations staff, as appropriate If an interstate response, obtain a FEMA/EMAC mission number through the local emergency management agency and state emergency management agency. Airport mutual aid coordinator Create reimbursement contracts (where reimbursement not covered by interstate or intrastate compacts or laws) Airport emergency management, public safety, or operations staff, as appropriate Identify aid teamsâleaders, members, skills, training and equipment (optional but recommended) Airport emergency management, public safety, or operations staff, as appropriate
Checklist for Airports Volunteering Aid (per Time phase) I-3 A c t i o n R e s p o n s i b i l i t y D o n e Assure that team members have appropriate qualifications and training for duties expected at the impacted airport Airport mutual aid coordinator, airport emergency management, public safety, operations, or maintenance staff, as appropriate Assure that team members are prepared to function in a NIMS/ICS environment during response Airport director, senior airport management, airport mutual aid coordinator, airport emergency management, public safety, or operations staff, as appropriate Make sure aid team has any specialized repair or replacement equipment that has been requested Airport mutual aid coordinator, team leader Develop specific aid offer, or as specific as circumstances allow Airport mutual aid coordinator Submit aid offer to MAP coordinator. See Appendix A of this Guidebook for 2011-2013 contact points of existing MAPs. Use the Form to Volunteer Assistance shown in Appendix M. Airport mutual aid coordinator, confirmed by the airport director if locally required Update the status of the impacted airport and systems Airport mutual aid coordinator, airport emergency management, public safety, or operations staff, as appropriate Track aid requests Airport mutual aid coordinator, airport emergency management, public safety, or operations staff, as appropriate Conduct an after-action review upon return of airportâs team Airport emergency management, public safety, or operations staff, as appropriate Develop and apply lessons learned Senior management P o s t - D i s a s t e r Participate in MAP after-action review Airport staff as directed by airport director Assist in development of MAP lessons learned Airport staff as directed by airport director Complete reimbursement process Airport mutual aid coordinator, finance director, accounting department Evaluate capabilities against needs being communicated by MAP coordinator Airport mutual aid coordinator, airport emergency management, public safety, or operations staff, as appropriate
