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v Contents Summary ...................................................................................................................................... 1 1 Introduction ....................................................................................................................... 6 1.1 Project Statement and Goals ............................................................................................ 6 1.2 Project Methodology and Sources .................................................................................. 6 1.2.1 Methodology ................................................................................................................................... 6 2 Phase I InformationâGathering ................................................................................... 8 2.1 Task 1a: Literature Review ............................................................................................... 8 2.1.1 Literature Review Strategy ....................................................................................................... 8 2.1.2 Literature Review Sources ........................................................................................................ 9 2.1.3 Results of the Literature Review ............................................................................................ 9 2.2 Task 1b: Stakeholder Interviews and Survey ......................................................... 12 2.2.1 Interview Goals and Objectives ............................................................................................ 12 2.2.2 Interview Strategy ..................................................................................................................... 12 2.2.3 Sources Interviewed ................................................................................................................. 12 2.2.4 Observations from the Interviews ...................................................................................... 13 2.2.5 Survey Results ............................................................................................................................. 17 2.3 Task 1c: Data Management Plans ................................................................................ 21 2.3.1 Data Management Plan Review Strategy ......................................................................... 21 2.3.2 Data Management Plan Review Summary ....................................................................... 21 2.4 Task 1d: Training Materials .......................................................................................... 23 2.4.1 Training Materials Review Strategy ................................................................................... 23 2.4.2 Training Materials Review ..................................................................................................... 23 2.4.3 Training Design and Delivery ............................................................................................... 26 3 Phase II Development of the Guidance Document ............................................ 28 3.1 Guidance Structure and Contents ................................................................................ 28 3.1.1 Chapter 1 What are We Trying to Accomplish? ............................................................ 29 3.1.2 Chapter 2 Understanding Essential Requirements ...................................................... 29 3.1.3 Chapter 3 Going Beyond the Minimum in an Evolving Landscape ........................ 29 3.1.4 Chapter 4 Developing Strategies and Policies ................................................................ 30 3.1.5 Chapter 5 Roles and Responsibilities ................................................................................ 30 3.1.6 Chapter 6 Managing Research Publications .................................................................... 31 3.1.7 Chapter 7 Managing Research Data.................................................................................... 31 3.1.8 Chapter 8 Data Management Plans ..................................................................................... 32 3.1.9 Chapter 9 Building Blocks of the Solution ....................................................................... 32 3.1.10 Chapter 10 Learning and Training ...................................................................................... 32 3.1.11 Chapter 11 Estimating and Managing Costs ................................................................... 33 3.1.12 Chapter 12 Assessing and Managing Progress .............................................................. 33 3.1.13 Chapter 13 Putting It All Together ...................................................................................... 34 3.2 State DOT Feedback .......................................................................................................... 34 3.3 Summary of Phase II ......................................................................................................... 34 4 References ....................................................................................................................... 35 5 Appendix A Survey Contents ..................................................................................... 36 6 Appendix B Survey Responses ................................................................................. 44
vi This document is the Final Report for NCHRP Project 20-110 and supplements NCHRP Research Report 936: Guide to Ensuring Access to the Publications and Data of Federally Funded Transportation Research. Readers can read or purchase NCHRP Research Report 936 at www.trb.org.
vii List of Figures Figure 0-1 Guidance map (from Chapter 1) ....................................................................... 3 Figure 0-2 Example activity checklist ................................................................................ 5 Figure 2-1 Availability and sufficiency of policies and support for data management .... 18 Figure 2-2 Data storage locations reported by survey respondents .................................. 19 Figure 2-3 Sources of support for data management within respondents' organizations . 20 Figure 3-1 Guidance map (from Chapter 1) ..................................................................... 28 Figure 3-2 Example activity checklist .............................................................................. 34 List of Tables Table 2-1 High Level Characterization of the Literature Review .................................... 10 Table 2-2 Organizations with Best Practices for Life-Cycle Stages ................................. 16 Table 2-3 Primary work sector of survey respondents ..................................................... 17 Table 2-4 Sources of support for data and publication preservation training ................... 25 Table 6-1 Q2: Please tell us which transportation domains are most relevant to your work?......................................................................................................................... 44 Table 6-2 Q3: Please tell us which types of federal funds your institution or organization receives to support transportation research ............................................................... 44 Table 6-3 Q4: Please tell us which of the following describes funding agencies for your research? ................................................................................................................... 44 Table 6-4 Q5: Please tell us which of the following describes funding for your federal transportation related research .................................................................................. 45 Table 6-5 Q6: Please tell us whether you use any of the following methods to track federal funds for transportation research .................................................................. 45 Table 6-6 Q7: Please tell us which of the following types of research products your organization generates using federal transportation research funds ......................... 45 Table 6-7 Q8: Please tell us which of the formats and types of research data are produced with federal transportation research funds ................................................................ 46 Table 6-8 Q10: Please tell us what metadata standards you use to describe your research publications and data................................................................................................. 46 Table 6-9 Q11: Please tell us where you currently store your research data .................... 46 Table 6-10 Q12: Generally, please tell us how much of your data you make available to others? ....................................................................................................................... 47 Table 6-11 Q13: If all or part of your research products and data are not available to others, please tell us why .......................................................................................... 47 Table 6-12 Q14: Please tell us whether any of the following offices and units are involved in managing or storing research products and data .................................... 47 Table 6-13 Q15: Please tell us which of the following research data and publications management processes and tools are in place in your organization. Please also tell us whether they are sufficient to support your research data management responsibilities. ......................................................................................................... 48 Table 6-14 Q16: Please share with us your views on the use of transportation-related research data .............................................................................................................. 50
