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B-1 APPENDIX B CONTACT LETTER
B-2 TYPICAL LETTER FOR CONTACT NAMES April 7, 2004 Name Address Dear Name: The Texas Transportation Institute (TTI), under the AASHTO-sponsored National Cooperative Highway Research Program, is conducting Project 8-49, âProcedures for Cost Estimation and Management for Highway Projects During Planning, Programming and Preconstruction.â The objective of this research is to develop a guidebook on highway cost estimating management and project cost estimating procedures aimed at achieving greater consistency and accuracy between long-range transportation planning, priority programming, and preconstruction estimates. This work is being conducted by TTI in collaboration with Dr. Keith Molennar of the University of Colorado, and Dr. Cliff Schexnayder, Consultant and formerly with Arizona State University. Because the study scope requires the research team to consider estimating procedures and management methods during various phases of project development, we are seeking your help in identifying, for your State Highway Agency (SHA), a point of contact individual or individuals who are knowledgeable about: 1. How conceptual estimates are prepared for long range-planning and priority programming; 2. How advanced planning/preliminary design estimates are prepared; 3. The procedures for preparing engineerâs estimates; and 4. Methods for managing cost estimates between project development phases We would like to contact the appropriate individual(s) directly over the telephone or via e-mail to arrange appropriate telephone interviews. The interview will be for the purpose of understanding scope definition and estimating procedures currently in use by your SHA and to obtain copies of policy and procedure documents. Our focus is to assemble state of practice estimating information and to understand what factors cause estimating accuracy problems. We would also like to gain an understanding of how cost estimates are managed as the scope of a project is developed. You participated in the TRB sponsored workshop on Cost Estimating. As your may recall, I made a short presentation on the 8-49 research project at this workshop. We selected your name because of your interest in this subject. We think that different individuals may be involved in different types of estimates at different times in a project. Please use the attached form to provide a contact person or persons that you believe can help us with this research. My contact information by telephone is 979-845-2407 or by email at s-anderson5@tamu.edu. We hope that you will be able to help us with this request and look forward to working with your department on this important project. Sincerely, Stuart D. Anderson, PhD, PE Manager, Construction Program
B-3 NCHRP Project 8-49 Procedures for Cost Estimation and Management for Highway Projects During Planning, Programming, and Preconstruction Please return this page via fax, email or mail to: Stu Anderson, Ph.D., P.E. Manager, Construction Program Texas Transportation Institute 3135 TAMU College Station, TX 77843-3135 Fax: 979-845-6554 Email: s-anderson5@tamu.edu Conceptual Estimating Contact (long-range planning and programming) Name: Agency: Department: Address: City, State Zip Phone: Fax: Email: Preliminary Design Estimating Contact Name: Agency: Department: Address: City, State Zip Phone: Fax: Email: Pre-Bid Design Estimating Contact (Engineerâs Estimate) Name: Agency: Department: Address: City, State Zip Phone: Fax: Email:
