Indefinite Delivery/Indefinite Quantity Contracting Practices (2015)

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58 of acquiring supplies or services, beginning with the deter- mination of a need for supplies of services and ending with contract completion or closeout” (Shields 1998). Request for Proposals (RFP): “A solicitation for offers under negotiation procedures” (Shields 1998). Request for Qualifications (RFQ): “The document issued by the Owner prior to the RFP that typically: describes the project in enough detail to let potential proposers determine if they wish to compete; and forms the basis for requesting Qualifications Submissions in a ‘two-phase’ or prequalifi- cation process” (DBIA 2009). Single award IDIQ: “A single contract is advertised and awarded to a single contractor who then is awarded work orders based on the pricing furnished in the initial bid package” (Rueda and Gransberg 2014a). Single work order IDIQ: “A single contract is awarded to [a] single contractor. Once the need to issue the work arises, the contractor then performs the desired services or fur- nishes the requisite supplies [a single work order issued during the contract period]” (Rueda and Gransberg 2014a). Solicitation: “The process used to communicate procure- ment requirements and to request responses from inter- ested vendors. A solicitation may be, but is not limited to, a request for bid and request for proposal” (Minnesota DOT 2007). Work order: Every project to be executed within an IDIQ contract is developed under the issuance of a work order. A work order becomes the contract document that determines location, contract time, and scope of work. Moreover, a work order outlines all required pay items, quantities, and unit prices (MnDOT 2014). Also termed task, job, or ser- vice order. Advertise: “To make a public announcement of the inten- tion to purchase goods, services or construction with the intention of increasing the response and enlarging the competition. The announcement must conform to the legal requirements imposed by established laws, rules, policies and procedures to inform the public” (Shields 1998). Construction manager/general contractor IDIQ (CMGC- IDIQ): IDIQ contract where the contractor furnishes preconstruction services during design and construction services on each work order. Design-build IDIQ (DB-IDIQ): IDIQ contract where the contractor furnishes both the design and construction ser- vices on each work order. IDIQ contract scope: The description of work to be done under an IDIQ contract. These contracts are most often used to procure services of a repetitive nature and whose scope is quite narrow and clear, allowing a greater control over pricing. For example, an IDIQ contract to complete an indefinite amount of pavement overlay is a typical scope limitation for a single award IDIQ contract. Invitation for bids (IFB): “A solicitation for offers under sealed bidding” (Shields 1998). Multiple award IDIQ: “A single contract is advertised and a pool of qualified contractors is selected. Only those selected are subsequently allowed to bid on work orders. In most cases the work orders are awarded to the lowest bidder among the contractors in the pool” (Rueda and Gransberg 2014a). Procurement: “The combined functions of purchasing, inven- tory control, traffic and transportation, receiving, inspec- tion, store keeping, and salvage and disposal operations” (Minnesota DOT 2007). “All stages involved in the process GLOSSARY