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62 APPENDIX A Survey Questionnaire ACRP S04-14âAirport Safety Risk Management Panel Activities and Outcomes Survey of Safety Risk Assessment (SRA) Panels This survey is part of the Airport Cooperative Research Program (ACRP) Synthesis Project S04- 14âAirport Safety Risk Management Panel Activities and Outcomes. The objective of this survey is to identify industry gaps and share experiences on convening panels to conduct Safety Risk Assessments (SRA). Your involvement and input are important to the success of this project. The results of this research will be made available to the industry in an ACRP Synthesis Report. This survey is comprised of 22 questions and will take approximately 20 minutes to complete. Please note that you may select one or more responses to each question. Please contribute by filling out this survey. This study is required to have a high participation rate, please respond ASAP if you are not able to participate. We wish to assure you that the survey data will be kept confidential. 1 Who were the SRA facilitator(s) and how many SRAs were completed at your airport? a. In-house Please indicate posi on/job tle: Click here to enter text. Please indicate the number of SRAs completed in this category: Click here to enter text. b. Consultant Please indicate the number of SRAs completed in this category: Click here to enter text. c. FAA â ARP Please indicate the number of SRAs completed in this category: Click here to enter text. d. FAA â ATO Please indicate the number of SRAs completed in this category: Click here to enter text. e. Military Please indicate the number of SRAs completed in this category: Click here to enter text. f. Other (please specify) Click here to enter text. Please indicate the number of SRAs completed in this category: Click here to enter text. 2 What criteria do you use for selec ng a facilitator? a. General cerÂfied facilitator b. Facilitator with experience in SRA topic c. SMS consultant with SRA experience d. Own airport staff e. Other (please specify) Click here to enter text. f. No predefined process 3 During SRA panel mee ngs the facilitator uses: a. Handout with the risk matrix and risk classificaon tables b. Handout with rules of the meeng c. Pre-panel briefings d. Visual aids e. Worksheets f. Checklists g. Other (please specify) Click here to enter text. 4 How do you iden fy panel members-including subject ma er exper se? a. Stakeholder impacted by safety issue b. Airport funcon affected by change c. Staff with SRA experience d. Specialized expert e. Interest to parcipate f. Bring staff that need to gain experience with SRA g. Other (please specify) Click here to enter text. Airport Category: Choose an item. Function of Staff Completing Questionnaire: Choose an item.
63 5 Which are your major obstacles to convene a panel to conduct a SRA? a. Lack of praccal guidance material b. Lack of praccal training or inexperience to facilitate SRAs c. Lack of praccal training for SRA panel parcipant(s) d. Difficulty finding a facilitator e. Difficulty scheduling stakeholder representaves f. Difficulty finding Subject MaÂer Experts g. Time required to complete the SRA h. Difficulty scheduling SRA meengs i. Other (please specify) Click here to enter text. 6 What are your most common triggers for convening a SRA panel? a. Airside construcon b. Planning airfield improvements c. New/change Standard Operang Procedure d. Reports of hazardous condi ons e. Accidents/incidents f. Special event g. Organiza onal changes h. New equipment/facility i. New suggested triggers Click here to enter text. j. Other (please specify) Click here to enter text. 7 Which airport area was impacted by the project/change that triggered the SRA? a. Movement area b. Non-movement area c. Both movement and non-movement areas d. Other (please specify) Click here to enter text. 8 How does the airport document panel results? a. Full SRA Report b. Simple (less than 5 pages) SRA Report c. Only risk assessment template d. Other (please specify) Click here to enter text. 9 What is the method for mi ga on follow up? a. Get approval from Upper Management b. Assign responsible parÂes and submit informaÂon to each party c. Tracking compleon of acons by responsible pares d. Require inclusion of risk migaon acons in the Construcon Safety and Phasing Plan (CSPP) e. Develop checklist with risk migaon acons for responsible pares f. Develop checklist for inspecon and safety assurance g. Other (please specify) Click here to enter text. 10 Do you have pre-defined procedures to handle conflicts during mee ngs and if so, what are they? a. Consensus on risk classificaon (severity or probability) Please explain: Click here to enter text. b. Conflicts about risk migaons Please explain: Click here to enter text. c. Addressing or not specific hazards Please explain: Click here to enter text. d. Lile parcipaon Please explain: Click here to enter text. e. Excessive parcipaon Please explain: Click here to enter text. f. Impaence when topics from other areas were being discussed Please explain: Click here to enter text. g. Noncompromising stakeholders Please explain: Click here to enter text. h. Other Click here to enter text. i. We have no pre-defined procedures j. Please briefly describe the strategy to handle conflicts Click here to enter text.
64 11 How are media and public inquiries and par cipa on handled? a. Informaon is released upon request b. Documentaon is not available to media c. Non stakeholders and media do not engage in SRAs d. Other (please specify) Click here to enter text. 12 What are lessons learned and sage advice to share with other airports conduc ng SRA panels? a. Develop preliminary list of hazards b. Pass around pre-meeng informaon c. Work with small groups d. Provide handouts with basic informaon and risk matrix e. Explain the SRA process and rules before running the SRA f. Limit me of brainstorming meeng g. Use an experienced facilitator h. Other (please specify) Click here to enter text. 13 What kind of tools does your airport use to complete a risk assessment? a. SRA templates b. Checklists c. Worksheets d. List of common hazards e. Other tools for easy reference by airports undertaking SRA panel processes (please specify) Click here to enter text. f. Which âtool(s)â were found to be of most benefit and value? Click here to enter text. g. Other (please specify) Click here to enter text. 14 What addional tools would be beneficial to the maturing of SRA process? a. Training b. Further guidance materials c. Lists of typical hazards d. List with typical/baseline risk levels e. Electronic tools (e.g., intelligent spreadsheets) f. Other (please specify) Click here to enter text. 15 How do you verify that exis ng and new risk controls are implemented? a. We developed a checklist for safety inspectors b. We reviewed the AC and passed the informaÂon to the Contractor to include in the ConstrucÂon Safety and Phasing Plan (CSPP) and implement c. We rouÂnely use the FAA recommendaÂons in our daily work d. We have policies and procedures in place for follow up on recommendaÂons e. We are unsure if every recommendaon was in place f. Other (please specify) Click here to enter text. 16 What was the total duraon of the SRA panel meeng(s) a. Less than 2 hrs b. 2 - 4 hrs c. 4 â 8 hrs d. 8 â 16 hrs e. More than 16 hrs (please specify) Click here to enter text. 17 Based on the SRAs completed at your airport please indicate the approximate number of parcipants in the SRA panel meengs a. Maximum: Click here to enter text. b. Average: Click here to enter text. c. Minimum: Click here to enter text. 18 How did you avoid long SRA panel meengs? a. We did not avoid b. We split the meeng into smaller groups c. We used a preliminary risk assessment template d. We passed informaon to parcipants prior to the meeng e. We established a maximum me goal f. Other (please specify) Click here to enter text.
65 19 Some risk migaon acons have not been implemented because: a. There was no approval by Upper Management b. It was too expensive to implement c. There was no tracking of implementaon d. We didnât have a process to ensure implementaon e. The informaon was not passed to the pares responsible for implementaon f. It required the development of a procedure that has not been completed g. Other (please specify) Click here to enter text. h. Not applicable 20 The Safety Risk Management (SRM) process is comprised of steps that are followed according to the methodology applied (e.g., the FAA uses 5 steps). Which of the steps used in your SRA was the most challenging? a. Describe the system b. Idenfy the hazards c. Analyze the risks d. Assess the risks e. Migate the risks f. Ensure that migaon acons were implemented g. Other (please describe) Click here to enter text. h. Please describe why it was challenging: Click here to enter text. 21 The SRA outcome was a. Beneficial b. Fair c. No benefit d. Not sure e. Other (please specify) Click here to enter text. 22 Please describe any lessons learned when convening SRA panels that may be helpful to other airports Click here to enter text.
