Guidebook for Considering Life-Cycle Costs in Airport Asset Procurement (2017)

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A2-1 A p p e n d i x A 2 GTAA Testing, Commissioning, Acceptance, and Turnover Standard Airport Planning and Technical Services Creation Date: April 28th, 2014 Version: 1.8

A2-2 Guidebook for Considering Life-Cycle Costs in Airport Asset procurement Version Date Changes Stakeholder Documentation 1.8 2014-12-11 î Recovered James Persaud’s minor changes and updated version R. Riseborough A. Schwartz 1.7 2014-08-27 î Added CMMS and EAM to definitions î Changed section 2.5.4.5 to read: The contractor must provide updated asset data, as per the GTAA’s standards outlined in “Guide for Contractors to Provide Data for Assets Requiring Maintenances” (available through the GTAA Project Manager). This includes the removal of all assets from service, as part of the project. These changes must be in place prior to Turnover, so the preventive maintenance program can be developed and initiated. R. Riseborough A. Schwartz 1.6 2014-06-02 î Added an extra field to sample forms, as per stakeholders î Added links in Standard to sample forms M. Boyle R. Riseborough A. Schwartz 1.5 2014-05-01 î Incorporated D. Kerrigan and Shaila D’Souza’s edits, where applicable M. Riseborough D. Kerrigan A. Schwartz 1.5 2014-04-30 î Final clean-up and sanity check M. Riseborough D. Kerrigan A. Schwartz 1.5 2014-04-28 î Final technical input M. Riseborough D. Kerrigan Group update 1.4 2014-04-21 î Significant rewrite M. Riseborough D. Kerrigan M Boyle Document Control Version History

GTAA Testing, Commissioning, Acceptance, and Turnover Standard A2-3 1.4 2014-04-14 î Significant rewrite M. Riseborough D. Kerrigan M Boyle 1.3 2014-04-07 î Created T/C/A/T diagrams and added to beginning of relevant sec‚ons î Created high-level diagram & added to 1st sec‚on of document î Resequencing of sec‚ons M. Riseborough D. Kerrigan A. Schwartz 1.3 2014-04-04 Finalized changes and diagrams for working copy Ann to complete the following: î create Triangle diagram and add to document î finalize review changes from mee‚ng î Marcus and Ann to meet 2014-04-11 to finalize draŠ and send to team for final review and sign off M. Riseborough D. Kerrigan A. Schwartz 1.2 2014-03-26 Realign content and edit document for review by the team M. Riseborough D. Kerrigan A. Schwartz 1.1 2014-01-23 Consolidated 19 chapters into one Document template for first draŠ review M. Riseborough D. Kerrigan A. Schwartz 1.1 2014-02-17 Reordered informa‚on in more logical order M. Riseborough A. Schwartz 1.1 2014-02-18 Deleted redundant informa‚on (not complete) Uploaded for Mike’s review M. Riseborough A. Schwartz 1.1 2014-02-21 Mike completed a final draŠ review. Ann to do a final edit prior to Mike sending to team to sign off M. Riseborough A. Schwartz

A2-4 Guidebook for Considering Life-Cycle Costs in Airport Asset procurement Title Date Description/Comments Air Handling Unit.pdf 2014-06-02 Sample Form Cables Low Voltage.pdf 2014-06-02 Sample Form Heat Pump.pdf 2014-06-02 Sample Form Pump.pdf 2014-06-02 Sample Form Radiant Panel.pdf 2014-06-02 Sample Form Switchgear Switchboard Assemblies.pdf 2014-06-02 Sample Form Three Phase Dry-Filled Transformers.pdf 2014-06-02 Sample Form 1.1 2014-02-25 Final draft edit and reformat and sent to Mike for stakeholder review M. Riseborough A. Schwartz Reference Documents

GTAA Testing, Commissioning, Acceptance, and Turnover Standard A2-5 Table of Contents 1 Overview ........................................................................................................ 1 1.1 Objectives ....................................................................................................... 2 1.2 Benefits ........................................................................................................... 3 1.3 The TCAT Team ............................................................................................... 3 1.4 The Commissioning Authority ........................................................................ 4 1.5 Definitions....................................................................................................... 5 1.5.1 Primary Definitions .............................................................................. 5 1.5.2 Additional Definitions........................................................................... 6 2 Testing, Commissioning, Acceptance and Turnover (TCAT) ............................. 10 2.1 General Requirements.................................................................................. 10 2.2 Systems ......................................................................................................... 10 2.3 Testing........................................................................................................... 12 2.3.1 Static Testing...................................................................................... 12 2.3.2 Start-up Testing.................................................................................. 13 2.3.3 Functional Performance and Integration Testing .............................. 14 2.3.4 Seasonal Performance Testing........................................................... 16 2.4 Commissioning.............................................................................................. 18 2.4.1 Functional Performance Commissioning ........................................... 18 2.4.2 Integrated System Commissioning .................................................... 19 2.4.3 Pre-Acceptance Commissioning (GTAA) ............................................ 20 2.4.4 Seasonal Performance Commissioning .............................................. 20 2.5 Acceptance ................................................................................................... 21 2.5.1 Verify Documentation ........................................................................ 21 2.5.2 Testing and Commissioning Report(s) (T&C Report).......................... 22 2.5.3 As-Built (Record) Drawings ................................................................ 23 2.5.4 Operation and Maintenance Manuals (O&M Manuals).................... 23 2.5.5 Systems Operating Manual................................................................ 23 2.5.6 Systems and Equipment Training....................................................... 24 2.5.7 Spare Parts ......................................................................................... 25 2.5.8 Warranty ............................................................................................ 25 2.5.9 Acceptance......................................................................................... 25 2.6 Turnover ....................................................................................................... 26 2.6.1 Activation ........................................................................................... 26 2.6.2 Simulations (GTAA) ............................................................................ 27 2.6.3 Simulation Tests ................................................................................. 27 2.6.4 Simulation Training ............................................................................ 27 2.6.5 Airport Simulations ............................................................................ 27

A2-6 Guidebook for Considering Life-Cycle Costs in Airport Asset procurement 2.6.6 Independent Tesng .......................................................................... 27 2.6.7 Acceptance......................................................................................... 27 2.6.8 Go-Live ............................................................................................... 28 A TCAT Test Forms ............................................................................................ 29 A.1 Test Form Categories.................................................................................... 30 A.1.1 Mechanical Test Forms ...................................................................... 30 A.1.2 Electrical Test Forms .......................................................................... 30 A.2 Stac Tests.................................................................................................... 30 A.3 Start-up Tests................................................................................................ 31 A.4 Funconal Performance and Integraon Tests ............................................ 31 B Hydronic and Air Balancing ............................................................................ 32 B.1 Typical Project Structure .............................................................................. 32 B.2 System Balancing.......................................................................................... 32 B.2.1 Hydronic Systems Tesng, Adjusng and Balancing ......................... 32 B.2.2 Air Systems Tesng, Adjusng and Balancing ................................... 33 B.2.3 Balancing Contractor & Controls Contractor Coordinaon .............. 33 C Systems Operang Manuals (SOMs)............................................................... 34 C.1 Applicaon.................................................................................................... 34 C.2 SOM Structure .............................................................................................. 34 C.3 Chapter Structure – All Projects ................................................................... 35 C.4 SOM Content ................................................................................................ 35 C.4.1 Table Data.......................................................................................... 35 C.4.2 General Descripon ........................................................................... 36 C.4.3 Design Criteria ................................................................................... 36 C.4.4 System Locaon ................................................................................. 36 C.4.5 System Redundancy ........................................................................... 36 C.4.6 Energy Source .................................................................................... 36 C.4.7 Emergency Power Operaon ............................................................. 36 C.4.8 Emergency Procedures....................................................................... 36 C.4.9 Operang Schedule............................................................................ 36 C.4.10 Drawing Reference............................................................................. 37 C.4.11 Operang and Maintenance Manuals Reference ............................. 37 C.4.12 Setpoint Parameters .......................................................................... 37 C.4.13 Sequence of Operaon ...................................................................... 37 C.4.14 Operang Instrucons ....................................................................... 37

GTAA Testing, Commissioning, Acceptance, and Turnover Standard A2-7 Page 1 1 Overview This standard summarizes the Testing, Commissioning, Acceptance and Turnover (TCAT) process for mechanical, electrical (including related software systems), site services, and architectural systems; for new building construction, and renovations and/or modifications to existing buildings or systems. The TCAT process is intended to follow the standards in the CSA 320-11 Building Commissioning Standard. Consultants and Contractors are responsible for following this standard and the commissioning requirements as set out in CSA 320-11. All requests for clarification of specific information in this standard will be directed to the Associate Director Technical Performance, or in his/her absence, the Greater Toronto Airports Authority (GTAA) Project Manager. All GTAA projects, large or small, must go through the TCAT process before they are turned over to the GTAA. After the substantial performance of large scale projects and, prior to opening, the facility will be maintained through normal operating processes, either directly by the GTAA or through a third party contractor. The predictive, preventive and corrective maintenance will be performed as though the facility was fully functional. Work orders will be issued though a Computerized Maintenance Management System (CMMS) and assigned accordingly. This process will help refine the frequency, task content and task times associated with each function, and provide valuable orientation and familiarization training for maintenance management and trades staff. The TCAT process is an essential tool for the development of staff. The commissioning team will ensure the training and involvement of the GTAA staff will be sufficient for the GTAA staff to operate and maintain the systems that are being handed over to the GTAA. This includes answering questions from staff, resolving issues identified and updating systems during the TCAT process. The designated APTS Manager and Project Manager will define the level of compliance required for each project. The GTAA, consultants and contractors must be familiar with the TCAT process outlined in this document. Note: This TCAT standard is a subset of the overall Quality Assurance Program that is expected of any project from the first stages until final handover. Refer to the contract documents for details on the equipment and systems testing and commissioning requirements, roles and responsibilities of each member of the commissioning team and the deliverables for the project. The flowchart, below, identifies the TCAT process and deliverables for each stage of the TCAT process. Note: This TCAT stan ard is a subset of the over ll Quality Assu ance Program tha is ex ected of any projec from the first stages until final handover.

A2-8 Guidebook for Considering Life-Cycle Costs in Airport Asset procurement Page 2 1.1 Objectives The objectives of the TCAT process are to verify the following: a. The GTAA’s Owner’s Project Requirements (OPR) PR (i.e. the purpose) for the facility has been documented and utilized in the development of the basis of design (BOD). b. The installation meets the requirements of the contract documents. c. The equipment and system performance meets the requirements of the contract documents, the OPR and the BOD. d. The newly installed systems are integrated with the existing systems. e. The energy target objectives meet the requirements of the contract documents. f. The operational project turnover, as defined in the contract documents and the TCAT Standard, has been completed. g. Operation and maintenance data for the equipment and systems are provided for inclusion in the CMMS. h. The documentation delivered to GTAA meets the requirements of the contract documents and the operational requirements. i. The operation and maintenance training meets the requirements of the contract documents and the operational requirements. j. Seasonal testing and correction of all deficiencies and warranty issues.

GTAA Testing, Commissioning, Acceptance, and Turnover Standard A2-9 Page 3 1.2 Benefits The TCAT process provides several benefits, including: • Coordination of the design and construction teams to bring the building systems to completion successfully. • Ensuring integration of the new and existing systems. • Introduction and overview of the system for familiarization of operations and maintenance staff. • Making necessary technical information available to make operating staff capable of operating, troubleshooting and maintaining the building systems. • The additional control of the documentation flow will ensure that essential documentation is delivered to the GTAA when required. • Reduction of the number of deficiencies and warranty repairs. • Reducing the number of complaints and problems during the first year of operation and ongoing operation. • Ensuring all relevant information is contained within the GTAA’s Computerized Maintenance Management System (CMMS) prior to initiation of maintenance activities which will ensure a complete maintenance history of the asset(s). It is the responsibility of the consultants and contractors to ensure that these benefits are realized. 1.3 The TCAT Team The TCAT team is assembled at the beginning of a project to maintain oversight of the TCAT process for a project from beginning to end. The TCAT team may consist of the following people: • GTAA APTS Manager • GTAA Project Manager • Commissioning Authority • Prime Consultant (architect or engineer) • Construction Manager or General Contractors. The GTAA Project Manager will coordinate the responsibilities of the TCAT team, who will, in turn, provide the following services: 1. Assist the Commissioning Authority (if in place) to coordinate the project commissioning requirements with the contract documents. 2. Prepare the contract documents detailing the project requirements. 3. Assist the GTAA to develop the Owner’s Project Requirements. 4. Provide input on the preparation of the commissioning plan by the Commissioning Authority based on the OPR, BOD and the design documents requirements.

A2-10 Guidebook for Considering Life-Cycle Costs in Airport Asset procurement Page 4 5. Verify that the mechanical, electrical, site services and architectural systems and their installation meet the contract document requirements. 6. Verify that the contractors have completed all static, start-up, functional performance and systems integration tests. 7. Provide the test requirements in the contract documents on the mechanical, electrical, site services and architectural systems to verify that they achieve the basis of design performance. 8. Participate in the final performance and systems integration testing of the mechanical, electrical, site services and architectural systems, to be conducted by the contractors. 9. Verify that the contractors have provided the training specified in the contract documents. 10. Verify that the as-built documentation meets the requirements of the contract documents. 11. Verify that operation and maintenance data for the equipment and systems are provided. 12. Coordinate with the Commissioning Authority, the construction manager or the general contractor and the contractors. 13. Verify that seasonal testing is completed and all warranty and deficiencies items are corrected. 14. Provide an overall assessment report associated with acceptability of installation and performance of equipment. 1.4 The Commissioning Authority This section describes the function and responsibility of the Commissioning Authority. The APTS Manager and the project manager will determine, at the beginning of the project, if a Commissioning Authority is required. 1. When required, the Commissioning Authority will be hired directly by the GTAA and report to the GTAA. 2. The GTAA project manager will determine for each project the scope of work for the commissioning authority and at what point in the project the commissioning authority is brought into the project. 3. The Commissioning Authority will provide the following services: • Assist the GTAA to develop the Owner’s Project Requirements. • Assist the consultants to coordinate the project commissioning requirements with the contract documents. • Assist the consultants to prepare the commissioning specifications detailing the project commissioning requirements. • Prepare the commissioning plan based on the OPR, BOD and the design documents requirements. • Perform reviews on the design documents using the OPR and BOD and provide feedback to the consultants. • Assist the consultants to verify that the mechanical and electrical systems and their installation meet the contract document requirements.