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50 C h a p t e r 8 Recovery Management Clear recovery management policies and practices, with roles and responsibilities identified in advance, are essential to an effective recovery process. Table 15 provides an overview of key recovery management functions with corresponding pre-event actions. Table 15. Recovery management pre-event actions. Key Management Functions Pre-Event Actions Agency Notification and Mobilization Create key recovery personnel contact lists. Get contact information by agency and designated representative. Build on existing ad hoc relationships among key agencies and jurisdictions. Examples of the types of agencies to include are emergency management, law enforcement, and fire departments, along with regional agencies that play significant roles in initial response and recovery. Develop internal communications procedures to ensure that information can be passed quickly and, importantly, horizontally. Encourage participation of all relevant agencies' senior and junior staff in joint training and planning sessions to foster relationship building, communication, trust, and appreciation for each other's roles. Get continued reinforcement from senior management through ongoing support for annual trainings/interactions, including dedicating resources to joint initiatives. Mobilization of Recovery Facilities and Equipment Identify critical recovery equipment and sources, if necessary. Put in place contracts and MOUs with equipment providers and supporting resources. Compile databases with critical recovery information such as location of fuel resources, location and strength of field personnel available. Internal Direction and Control Create emergency accelerated approval process. Establish the approval protocols in advance and practice their implementation. Identify recovery operations team roles and responsibilities; these should be separate from emergency response, given the demands of recovery. Identify person or department responsible for managing recovery process. Ensure recovery team is involved in emergency management planning processes. Identify and designate experienced contracting officers in situations where problems may be encountered or when federal reimbursements are sought.
recovery Management 51 Key Management Functions Pre-Event Actions Documentation Gather and maintain design drawings and specifications. Document configuration changes arising from construction, repairs, inspections, and alterations. Establish back-up document storage at alternate locations. Update plans and procedures based on experiences identified in After- Action Reports. Recovery Legal Authority and Financing Identify FEMA contacts and understand requirements for emergency funding and grant assistance programs for recovery. Identify and establish ongoing relationships with federal contacts such as FHWA District contacts. Understand which projects require federal project oversight, e.g., large emergency projects that over-task state resources. Planning and Training Integrate pre-disaster recovery planning (such as response, land use, hazard mitigation, and recovery planning) with other community planning (e.g., comprehensive, accessibility design, and capital improvement planning). Participate with state, MPO, and local disaster recovery planning initiatives to coordinate actions and build relationships. Conduct regional joint planning and exercises that will help efficiently prepare supplementary support resources. Test and evaluate pre-disaster plans through seminars, workshops, and exercises. Develop and implement recovery training and education as tool for building recovery capacity. External Coordination Get contact information by agency and designated representative. Build on existing ad hoc relationships among key agencies and jurisdictions. Examples of the types of agencies to include are emergency management, law enforcement, and fire departments, along with regional agencies that play significant roles in initial response and recovery. Develop pre-established Mutual Aid Agreements with other key agencies in same and adjoining areas to formalize/authorize assistance during emergency events. Identify key stakeholders that have a potential impact on recovery efforts and develop relationships. Encourage participation of all relevant agencies' senior and junior staff in joint training and planning sessions to foster relationship building, communication, trust, and appreciation for each other's roles. Table 15. (Continued).
