Emergency Communications Planning for Airports (2016)

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77 APPENDIX H FOG5—Functions and Duties of PIO at Media Assembly Site FIELD OPERATIONS GUIDE 5 Functions and Duties of PIO at Media Assembly Site Location: Pre-determined Media Assembly Site(s) Functions • Ensures set up and efficient operations at Media Assembly Site. • Monitors media at Media Assembly Site. • Serves as on-site Airport spokesperson for media (may/may not be authorized to speak on-camera, but for informational purposes only). • Contributes to rumor control by monitoring what media are reporting “from the scene,” advise media of correct information (if PIO knows correct information), and forwards rumor or inaccurate infor- mation to Lead PIO at IC/UC and to Deputy Lead PIO in the DOC for follow-up. • Ensures compliance with City ADA Guidance: Inclusionary, Accessible Messaging and Effective Communication. Checklist Beginning of Incident • Request Airport Police assistance if necessary for media assembly and news conference site. • Check out vehicle from airport vehicle pool. • Bring individual equipment Communications equipment: cellphone, extra battery, and portable radio • Emergency Communications Plan containing forms • Bullhorn • Jacket or inclement weather outerwear • Ensure vehicle is loaded with equipment needed to set up Media Assembly Site. • Upon arriving at Media Assembly Site, check in with Airport Police officers assigned to the site. • Report arrival at Media Assembly Site to all other PIOs participating in the Joint Information System. • Set up Media Assembly Site with yellow tape or other delineator material, if necessary. • Post directional signs leading to Media Assembly Site. • Sign in media and issue “Media” armbands, if necessary. During Incident • Serve as on-site spokesperson for media (may/may not be authorized to speak on-camera, but for informational purposes only). • Regularly check with Lead PIO at IC/UC or Deputy PIO at JIC for current airport status. • Relay media questions, media issues and rumors to Lead PIO and Deputy Lead PIO to obtain clarification and report back to media. • Organize media (let them select among themselves) for media pool to access incident site (NO access to incident site until approved by IC/UC and Airport Police escort has been arranged). • Drive and or accompany media to incident site for crowd control. Ensure instructions are given to media on access restrictions at incident site. • Call for water and food for staff located at the Media Assembly Site. • Maintain Public Information Unit Log for staff activities at the Media Assembly Site. After Incident Is Secured • Close Media Assembly Site with Airport Police. • Review and turn in Public Information Unit Log to Lead PIO for hot-wash debriefing on PIO function. • If necessary, report areas of media operation concerns for resolution and recommendations to be integrated into Airport Emergency Public Information Plan.