Emergency Working Groups at Airports (2019)

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76 A P P E N D I X J Checklist for EWG Formation WORKSHEET FOR EWG FORMATION Step or Task Done Decide if EWG is warranted or desirable. Write concise, clear mission statement for EWG. Get airport senior management buy-in. Identify airport emergency management staff resources to support EWG development. Identify EWG champion(s). Mobilize awareness and support by airline corporate emergency preparedness and business continuity managers for EWG so that they can support the station managers at your airport. Request NTSB do on-site 1- or 2-day Family Assistance Workshop. These workshops have long lead times to schedule and depend on the availability of NTSB staff and funding. Work with champion(s) to identify core group/steering committee of 5-7 airline representatives to work with airport emergency manager. Begin meeting with core group, ideally twice a month during developmental phase. Decide EWG structure—informal or formal with chair and co-chair. Determine one or several planning projects for the EWG to tackle. This will probably include the airport family assistance plan. Prepare outreach strategy to inform and invite airlines to come to start-up meeting. Promulgate presentation (e.g., Appendix D or Appendix E) to explain concept in advance of start-up meeting. Hold start-up meeting with airlines.

Checklist for EWG Formation 77 WORKSHEET FOR EWG FORMATION Step or Task Done Develop training schedule. Schedule periodic evaluation of the progress and effectiveness of the EWG. Incorporate EWG in airport exercises whenever family assistance is involved. Offer airport emergency staff assistance for airlines’ emergency and family assistance exercises. Consider expansion of EWG membership to agencies and other stakeholders. Expand EWG membership. Once EWG has mastered the aircraft accident type of family assistance, expand role to all-hazards and expand training and exercise programs to match. Publicize EWG achievements to the airport community and to the surrounding communities. Establish no-fault atmosphere for discussions in EWG meetings. Send summary/minutes of start-up meeting to all airlines including those that did not attend. Prepare EWG briefing package for new station managers and airlines newly entering airport. Request copies of each airline’s emergency plan and family assistance plan for sharing with airport and all airlines. Identify specialized family assistance training needed for volunteers in EWG.

Abbreviations and acronyms used without definitions in TRB publications: A4A Airlines for America AAAE American Association of Airport Executives AASHO American Association of State Highway Officials AASHTO American Association of State Highway and Transportation Officials ACI–NA Airports Council International–North America ACRP Airport Cooperative Research Program ADA Americans with Disabilities Act APTA American Public Transportation Association ASCE American Society of Civil Engineers ASME American Society of Mechanical Engineers ASTM American Society for Testing and Materials ATA American Trucking Associations CTAA Community Transportation Association of America CTBSSP Commercial Truck and Bus Safety Synthesis Program DHS Department of Homeland Security DOE Department of Energy EPA Environmental Protection Agency FAA Federal Aviation Administration FAST Fixing America’s Surface Transportation Act (2015) FHWA Federal Highway Administration FMCSA Federal Motor Carrier Safety Administration FRA Federal Railroad Administration FTA Federal Transit Administration HMCRP Hazardous Materials Cooperative Research Program IEEE Institute of Electrical and Electronics Engineers ISTEA Intermodal Surface Transportation Efficiency Act of 1991 ITE Institute of Transportation Engineers MAP-21 Moving Ahead for Progress in the 21st Century Act (2012) NASA National Aeronautics and Space Administration NASAO National Association of State Aviation Officials NCFRP National Cooperative Freight Research Program NCHRP National Cooperative Highway Research Program NHTSA National Highway Traffic Safety Administration NTSB National Transportation Safety Board PHMSA Pipeline and Hazardous Materials Safety Administration RITA Research and Innovative Technology Administration SAE Society of Automotive Engineers SAFETEA-LU Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users (2005) TCRP Transit Cooperative Research Program TDC Transit Development Corporation TEA-21 Transportation Equity Act for the 21st Century (1998) TRB Transportation Research Board TSA Transportation Security Administration U.S. DOT United States Department of Transportation

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